HR & Payroll Assistant

1 week ago

Vancouver, British Columbia, Canada Italian Cultural Centre Full time
The Payroll/HR Coordinator works closely with the Finance and Human Resources Team. The Payroll/HR Coordinator is responsible for processing full-cycle payroll, and maintaining employee records and personal files. With mínimal direction, the Payroll/HR Coordinator performs payroll and related functions for all employee groups. Maintains up-to-date knowledge of the retirement requirements of pension, and other benefit plans available to employees. He/she works cooperatively with other employees and external agencies.

-
Core Responsibilities & Duties:_

Daily Tasks:

  • Maintain payroll files
  • Maintains uptodate knowledge of employment contracts and collective agreements.
  • Inputs and retrieves data on the Quickbooks & Payworks such as information relating to new employees, changes in employee status, and hours worked.
  • Generates pay calculations, produces payroll registers, and completes payroll.
  • Answers inquiries and relays messages to and from staff, external agencies, and the public by computer, telephone, mail, facsimile, Internet, or in person

Weekly Tasks

  • Distributes, collects, and ensures accuracy of timesheets, and calculates overtime rates, compensatory time, acting pay, and other necessary adjustments.
  • Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, and Workers' Compensation Board.

Bi-weekly Tasks

  • Payroll (prepare, authorize and process)
  • In consultation with the Director of Finance, responsible for paying the correct number of people.
  • Processes newhire information in the payroll system
  • Calculates payouts such as sick leave, vacation, and retirement benefits.
  • Distribute pay stubs
  • Prepare Garnishee reports (if any)

Monthly Tasks

  • Maintenance Union Dues/MSPP Report
  • Gratuities Report (prepare and allocate to catering staff)

Yearly & Year-end

  • Assist the auditors with their requests
  • Prepare sensitive documents and files for shredding
  • Prepare HR files for storage
  • Prepare files and labels for the upcoming year
  • Reconciles and generates Year End Procedures including T4's, T4A's, and Annual Pension Reports.

Quarterly Tasks

  • Prepare WCB report

Special Tasks

  • Prepares employment contract, various reports such as pension reports, Records of Employment, requests for payroll information, and Revenue Canada summaries when needed
  • Upon the death of an employee, advises family members of benefits including life insurance and pension.
  • Reconciles benefit billings to payroll records and general ledger accounts, and forwards to Accounts Payable
  • Completes detailed information for I.C.B.C. claims.
  • Completes payroll information required for W.C. B. claims.
  • Files and maintains a variety of materials such as timesheets, payroll reports, and memoranda
  • Duplicates, sorts, collates, and staples materials.
  • Shreds material.
  • Lifts and moves office and paper supplies.
  • Additional duties as required by management
-
Occasional Duties:_

  • Prepare orientation package for new employee

JOB SPECIFICATION (MINIMUM JOB REQUIREMENTS):

Education:
A University or College education-related business

Total work experience in any area (In Yrs):1 year in HR & payroll

Experience similar or related field (In Yrs):1-year Experience using Payworks, or other payroll systems

Skills:

  • Familiar with federal and province payroll regulations and requirements.
  • Extremely wellorganized, and accurate, with superb attentiontodetail
  • Working knowledge of integrated computer payroll, Human Resources, and Accounting systems
  • Strong written and verbal communication
  • Proficient with Excel and other Microsoft programs
  • Basic knowledge of accounting and QB
  • Familiarity with PST and GST/ rules would be an asset.

DECISION-MAKING & AUTHORITY:
Low

Performance objectives for this position:

  • Personal Files to be up to date in a timely manner
  • Tracking employees' ability to use up their leave on time.
  • A payroll Coordinator must account for a lot of variables to ensure accurate payroll.

Job Type:
Part-time

Part-time hours: 24-30 per week

Pay:
$19.00-$21.00 per hour

Benefits:

  • Onsite parking

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift

Application question(s):

  • Are you legally authorized to work in Canada?

Experience:

  • Payworks software: 1 year (required)
  • QuickBooks: 1 year (required)

Work Location:
Hybrid remote in Vancouver, BC

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