Payroll Supervisor

7 days ago

Vancouver, British Columbia, Canada Emily Carr University of Art + Design Full time

Job Title

  • Payroll Supervisor
    Permanent Full-Time Position

8:30am to 4:30pm / Monday to Friday

(

Telecommuting Options Available

)

Pay Grade J ($58,128 to $62,231 per annum)

  • Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited, public, postsecondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy. We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices. Our strategy, facilities, partnerships and resources are intentionally studentcentred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.
  • The Payroll Supervisor supervises, coordinates, and maintains the daytoday operations of payroll functions and systems within the University's established policies. The Payroll Supervisor monitors daily progress of the area to ensure the accurate and timely preparation of payrolls in accordance with collective agreements, employment contracts, and accepted policies and procedures. The Payroll Supervisor also develops and recommends policies and procedures to meet University needs and statutory changes affecting payroll.

Benefits of Joining the Emily Carr community:

  • Enrollment in a comprehensive benefits package, including Dental Coverage, Extended Health, Disability Coverage and Life Insurance.
  • Membership in the Municipal Pension Plan.
  • Access to personalized telecommuting options.
  • Vacation and Professional Development benefits.

Some Typical Duties Include:

  • Establishes and updates standard operating procedures for the payroll area, ensuring statutory compliance and reporting as well as maintaining adherence to collective agreements and University policies and goals. Researches and recommends enhancements to payroll processes. Works with service providers to ensure timely implementation of legislative changes to the HR/Payroll system.
  • Supervises payroll staff. Trains new employees, assigns, and monitors work and provides input regarding hiring and performance evaluations of staff.
  • Verifies semimonthly salaried and temporary payrolls against timesheets and letters of contract prior to distribution. Confirms employee workload and step increment dates, and ensures payroll is produced in accordance with collective agreements, employment contracts and established policy and procedures.
  • Provides backup for the preparation of both salaried and temporary payrolls for processing, inputting employee information and payroll adjustments as required.
  • Reconciles payroll transaction proof to source documents. Liaises with Human Resources to ensure source documents are complete and that employee payroll information is accurate in the HR/Payroll module.
  • Updates all payroll source information to the Payroll Audit and Salary Budget spreadsheets in accordance with Department timelines.
  • Ensures all Garnishment Orders and Third-Party demands are processed when served.
  • Responsible for accurate and timely direct deposit payroll transfers to the bank. Monitors and follows up on returned payments.
  • Assists Human Resources in administering employee benefit plans in accordance with collective agreements, employment contracts and established policy and procedures. Inputs benefit information into Colleague HR/Payroll module.
  • Assists the Manager, Payroll with implementing payroll database systems and procedures to maintain effective payroll practices, including reviewing and testing before changes are implemented.
  • Updates and maintains employee payroll and benefits records in Colleague. Creates spreadsheets for Sessional and Continuing Studies faculty contracts used for payments.
  • Ensures all documentation related to payroll is accurately filed in a timely manner in accordance with Records Management policy.
  • In consultation with the Manager, Payroll, responds to internal and external inquiries regarding payroll and benefits. References collective agreements and employment contracts as necessary. Verifies employment of past and present staff members.
  • Inputs annual employee salary scales into Colleague in accordance with contract agreements; updates and maintains all employee positions, wage records and benefits; ensures payroll deductions are up to date and accurate; and prepares general holiday payments and Christmas break entitlements.
  • Supervises the reconciliation of statutory Federal/Provincial CPP and EI on a semimonthly basis. Responsible for the reconciliation and preparation of the remittance for nonresident taxes withheld.
  • Approves monthly payment requests (i.e., dues, taxes, pension, savings plans).
  • Supervises and assists with the reconciliation of all payroll accounts on

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