Project Coordinator

7 days ago

Kelowna, British Columbia, Canada Traine Construction and Development & Mainline Living Full time
Do you want to be part of a high performing team that focuses on learning and development, giving back to our communities and makes a difference by building amazing rental communities across Canada? Consider joining our dynamic team at Traine Construction & Development and Mainline Living Property Management

At Traine and Mainline Living, we take pride in creating a culture that sets us apart from our competitors. We are an integrated company that develops, builds and manages our own residential apartment communities across Canada. Our current goal is to build and operate 10,000 rental suites by the year 2040. Our suites and residential experience _offer upscale design and_ quality while remaining competitive in the market.

We are _Fueled by Generosity;_ by supporting local, national and international non-profit organizations.

We provide volunteer opportunities to our employees both in Canada and abroad through companies such as Habitat for Humanity and Live Different.


Are you an experienced Project Coordinator? With a wide range of projects across the country, we are always looking for quality people to join our team.

Driven by a desire for continuous improvement, we have created a culture of collaboration and energy to ensure success for our projects and advancement for the people who are a part of it.


Summary
The Project Coordinator is responsible for organizing and controlling project activities under the direction of the Project Manager (PM).

The Project Coordinator is responsible to handle day to day activities including regular administrative tasks, such as document and information distribution as well as coordinating Purchase Orders, Contracts, RFIs, Change Management, Shop Drawing Reviews, and other support activities.

The Project Coordinator role can be office or site based.

Key Responsibilities
Project Administration

  • Assist the PM in the drafting and issuance of project proposals, RFPs, tenders, budgets, cash flows and preliminary schedules
  • Assist the PM in the review of contractor quotations
  • Maintain contract execution tracking log
  • Under the direction of the PM, issue LOIs, draft contracts and purchase orders
  • Attend meetings and distribute minutes to all project team members
  • Review field inspection reports from consultants
  • Track and process shop drawings and ensure timely submission to consultant team
  • Update drawing lists and ensure that all project stakeholders have current documents
  • Track As-Built information and assist site team with updating drawings regularly
  • Manage contemplated change notices and change orders including soliciting pricing and providing a cost summary to PM
  • Update subcontract changes in Spectrum and ensure accuracy in current contract status
  • Prepare substantial completion certificates and ensure all required project closeout documents are complete, including O&M Manuals and As-Builts
  • Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
  • Keep the PM and others informed about project status and issues that may impact client relations
Document Control and Reporting

  • Site Based
  • Manage all site documents including inspection records
  • Assist with monthly job progress & profit reporting.
  • Assist in invoice processing by locating appropriate commitments and completing necessary corrections if required.
  • Prepare all daily, weekly and monthly equipment reporting for review by Site Superintendent prior to deadline for submission to home office
  • Ensure all purchases are tracked, appropriately coded according to company format and entered into Spectrum ERP software
  • Collect and review all timecards for accuracy of time and coding prior to Site Superintendent authorization review
  • Enter all authorized timecards into Spectrum prior to required deadlines
  • Assist with new hire paperwork and submit immediately to home office when required
  • Assist Shipper Receiver with inventory control and delivery accounting such as retrieve, receive and organize packing slips and provide to home office digitally within ERP software and via courier
  • Act as first point of contact at the construction site for staff, contractors and inspectors
Health and Safety Coordination for site

  • Assist superintendent with orientation of new employees and sub trades
  • Supervise, coordinate and document on site safety activities, incidents, accidents and first aid reports
  • Enforce provincial safety codes, regulations and company safety policies
  • Conduct and document incident, accident and first aid reports
  • Coordinate and facilitate regularly occurring safety meetings
Administrative support to the Site Superintendent

  • Coordinate biweekly and monthly progress reviews with sub trades, Site Supervisor and Project Manager
  • Create and deliver change orders and ensure all changes are done with the Project Manager and proper people are notified
  • Take, track and forward meeting minutes

  • Project Coordinator

    7 days ago

    Kelowna, British Columbia, Canada Aecon Group Full time

    Come Build Your Career at AeconAs a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build,...

  • Project Coordinator

    1 month ago

    Kelowna, British Columbia, Canada Ram Environmental Response Ltd. Full time

    Salary: Hourly $27-$30RAM Environmental Group Our Mission We want to disrupt the environmental sector with a proud passion for community, first-nation partnerships, and use of inventive and adaptive tools and techniques to deliver honest, empathetic, and tailor-made environmental response and remediation services. Our Advantage The RAM Advantage is our...

  • Project Coordinator

    3 weeks ago

    Kelowna, British Columbia, Canada Ram Environmental Response Ltd. Full time

    Salary: Hourly $27-$30RAM Environmental Group Our Mission We want to disrupt the environmental sector with a proud passion for community, first-nation partnerships, and use of inventive and adaptive tools and techniques to deliver honest, empathetic, and tailor-made environmental response and remediation services. Our Advantage The RAM Advantage is our...

  • Projects/services Coordinator

    7 days ago

    Kelowna, British Columbia, Canada CustomAir Full time

    At CustomAir "The Difference is Service". We exceed the expectations of our customers at every opportunity, which is why we are the technical leaders in the commercial/industrial HVAC and Refrigeration industry. We take pride in bettering the lives of those we have the privilege to serve, and as a result our employees are extremely important to our success...

  • Facilities Project Coordinator, Digital Health

    7 days ago

    Kelowna, British Columbia, Canada Interior Health Authority Full time

    Interior Health is looking for an experienced Facilities Project Coordinator, Digital Health to join our team on a full time permanent basis working out of Kelowna location.What we offer: Employee & Family Assistance Program Employer paid training/education opportunities Employer paid vacation Medical Services Plan Employer paid insurance premiums Extended...

  • Operations Project Coordinator

    7 days ago

    Kelowna, British Columbia, Canada Bee-Clean Building Maintenance Full time

    We are Canada's largest 100% Canadian-owned janitorial company. With over 20 offices across Canada, we have been providing expert building maintenance and complete janitorial services for over 50 years to a variety of clients.Bee-Clean is an ever-expanding company with lots of room to grow. This position has lots of opportunities for advancement. If you have...

  • Project Technologist

    6 days ago

    Kelowna, British Columbia, Canada Okanagan College Full time

    Competition Details Position Information Position Number S00967 Position Title Project Technologist Division/Portfolio Facilities Management Department/Program Facilities Administration Location Kelowna Other Flexible Work Options Your Opportunity Under the direction of the Manager, Project Management Office (PMO), the Project Technologist is responsible...

  • Project Administrator

    7 days ago

    Kelowna, British Columbia, Canada Pinchin Full time

    Project AssistantBritish ColumbiaToday is the day to boost your career Pinchin is seeking a Project Assistant to join our team to assist in project management and coordination. The Project Assistant can reside anywhere in British Columbia.As a Project Assistant you will report directly to a Project Manager. You will play a pivotal role on our team by provide...

  • Online Coordinator

    7 days ago

    Kelowna, British Columbia, Canada City of Kelowna Full time $42

    Please attach copies of your education/membership(s) as "other documents". If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply. Position Title Environmental Coordinator Division Planning & Development Services (DV144) Department Development Planning (DP147) Branch...

  • Project Manager

    7 days ago

    Kelowna, British Columbia, Canada Argus Properties Full time

    Project Manager - ConstructionPosition OverviewThe Project manager is responsible for the oversight and administration of building projects from design stage to permitting, construction and handover to the Property Management team. Argus projects include commercial, industrial, hotel and multi-family residential construction. The Project Manager must have a...

  • Construction Project Manager

    7 days ago

    Kelowna, British Columbia, Canada Innascore Developments Inc. Full time

    Job DescriptionThe general role of a Construction Project Manager with Innascore Developments Inc. is to plan and supervise a wide range of construction projects from start to finish. Individuals in this position will organize and oversee construction procedures and ensure they are completed in a timely and efficient manner.An excellent Construction Project...

  • Project Administrator

    7 days ago

    Kelowna, British Columbia, Canada Meridian Development Corp. Full time

    Meridian is growing and we are excited to add a full-time, permanent Project Administrator to complement our Projects Team.Who We AreMeridian is a real estate developer and multi-award winning residential and commercial construction company that designs and creates beautiful spaces. Our projects incorporate modern and unique architectural features and...

  • Assistant Project Manager

    7 days ago

    Kelowna, British Columbia, Canada School District #23 (Central Okanagan) Full time

    ASSISTANT PROJECT MANAGER - OPERATIONSIt is acknowledged that Central Okanagan Public Schools operates within the unceded, Traditional Territory of the Okanagan syilx peoples. The School District enrolls approximately 24,500 students (including over 3,000 students who self-identify as having Indigenous ancestry). Central Okanagan Public Schools is located in...

  • Environmental Coordinator

    6 days ago

    Kelowna, British Columbia, Canada City of Kelowna Full time

    Position Details Posting Information Posting Number CK53219P Position Title Environmental Coordinator No. of Staff Required 1 Position Type FT If Term position, enter length of Term in months N/A Position Groups CUPE Civic Division Planning & Development Services (DV144) Department Development Planning (DP147) Branch Community Planning (BR181)...

  • Project Manager

    7 days ago

    Kelowna, British Columbia, Canada Black & McDonald Limited Full time

    Black & McDonald's BC team is growing If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. The Project Manager - KVHP (Kelowna Vernon Hospital Project) position is based at the KGH/VJH hospital sites in Kelowna and Vernon, BC and reports directly...

  • Project Supervisor

    3 weeks ago

    Kelowna, British Columbia, Canada KF Aerospace Full time

    JOB OVERVIEWThe Project Supervisor reports to the Hangar Operations Manager and is responsible for managing the customer project. This position provides day-to-day leadership and management of the crews assigned to a project.The Project Supervisor communicates with Hangar Operations Manager, other Project Supervisors, Shift Leads, and employees. External...

  • Project Supervisor

    2 months ago

    Kelowna, British Columbia, Canada KF Aerospace Full time

    JOB OVERVIEWThe Project Supervisor reports to the Hangar Operations Manager and is responsible for managing the customer project. This position provides day-to-day leadership and management of the crews assigned to a project.The Project Supervisor communicates with Hangar Operations Manager, other Project Supervisors, Shift Leads, and employees. External...

  • Project Supervisor

    7 days ago

    Kelowna, British Columbia, Canada Kelowna Flightcraft Full time

    PROJECT SUPERVISORJOB OVERVIEWThe Project Supervisor reports to the Hangar Operations Manager and is responsible for managing the customer project. This position provides day-to-day leadership and management of the crews assigned to a project.The Project Supervisor communicates with Hangar Operations Manager, other Project Supervisors, Shift Leads, and...

  • Project Manager

    7 days ago

    Kelowna, British Columbia, Canada Chandos Construction Inc Full time

    unsolicited third party resumes sent to any Chandos employees will be disqualified from the recruitment process** There is only one class of units at Chandos, because we believe everyone should be treated equal . Well roundedemployer paid benefits program including health, dental, vision care and employee assistance program Educational assistance for...

  • Project Manager

    6 days ago

    Kelowna, British Columbia, Canada Chandos Construction Inc Full time

    unsolicited third party resumes sent to any Chandos employees will be disqualified from the recruitment process** We recognize that our differences are our greatest strengths. There is only one class of units at Chandos, because we believe everyone should be treated equal . Well roundedemployer paid benefits program including health, dental, vision care and...