Administrative Support

1 week ago

Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

Department:
Community Services

Location:

HALIFAX

Type of Employment:
Permanent

Union Status:
NSGEU - NSPG

Closing Date:1/12/2023 (Applications are accepted until 11:59 PM Atlantic Time)

About Us:


At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child Youth and Family Support (CYFS), Employment Support (ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support (DSP).

Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure.

We work collaboratively across the province with a strong dedicated network of supports and staff, to achieve desired and shared outcomes for all.

The Disability Support Program (DSP) serves adults with intellectual disabilities, long-term mental illness, and physical disabilities in a range of community-based, residential, and vocational/day programs.

DSP also provides support to families to support their child with an intellectual and/or physical disability at home.

About Our Opportunity:


Are you a master multi-tasker with excellent communication skills and an upbeat professional work ethic? Do you thrive in a fast paced environment and enjoy working as part of team? Then, this is your next career opportunity as an Administrative Assistant with The Disability Support Program (DSP).

DSP serves adults with intellectual disabilities, long-term mental illness, and physical disabilities in a range of community-based, residential, and vocational/day programs.

DSP also provides support to families to support their child with an intellectual and/or physical disability at home.


This is a busy role where you are responsible for a wide range of administrative duties and you are considered the communication hub of the office, connecting everyone to everything.

You are a critical team resource who ensures that administrative functions of the office operate efficiently by planning and coordinating secretarial services and providing staff and partners with current and up-to-date information.


Primary Accountabilities:


You will provide support to the Director(s) and various Program Managers by handling a variety of tasks, all the while ensuring that all interactions are positive and welcoming.


A few of your key responsibilities include:

  • Coordinating electronic calendars, arranging meetings within the office and in various communities.
  • Coordinating office equipment and technology as well as supporting, and trouble shooting with staff as required
  • Preparing cheque requisitions for payment on behalf of various projects
  • Preparing various confidential correspondence across our various programs
  • Responding to inquiries from the public, agencies, and departments for multiple program areas
  • Maintaining accurate data and statics along with preparing statistics and reports
  • Reviewing, sorting, and distributing mail

Qualifications and Experience:


You have a one (1) year business course and a minimum of three (3) years of secretarial/ administrative support experience.


You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word, Excel, PowerPoint, Outlook or equivalent.

You must be proficient in the use of office equipment and technology (printers, laptops, laptop accessories, monitors etc.). Attention to detail and a high level of accuracy in your work is essential. You must use a great deal of judgement when handling telephone inquiries because of confidential matters.

Ideally, you are able to multi-task and are a self-starter who is highly motivated and results driven, with integrity and the ability to work with mínimal supervision.


You must demonstrate the ability to work independently in a busy environment, along with the ability to exercise sound judgment around issues requiring a high degree of tact, confidentiality, and diplomacy.

Excellent organizational, communication (written and verbal) and interpersonal skills are essential to your success in this role.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Equivalency:

An equivalent combination of training, education and experience will be considered.

Related equivalencies may include, but are not limited to:

  • A completed related bachelors degree
  • A completed 2 year diploma and 2 years of related experience
  • Four (4) years of related experience without any postsecondary education

Benefits:


Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.

Click here to learn more about our various benef

  • Administrative Support Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Patterson Law Full time

    We are seeking an energetic, bright, and adaptable individual to join our team If you are looking to start your career in legal administration and are keen to learn and grow your knowledge, you may be the right person to fill our Administrative Support Assistant role. This position is ideal for a recent graduate of a Paralegal diploma program.The...

  • Administrative Support- Regulatory Services

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia College of Social Workers Full time

    The Administrative Support Regulatory Services role acts as the front line point of contact for the office and is accountable for supporting the office's regulatory functions and administrative operations in support of the goals, objectives, vision and mission of the NSCSW. The Administrative Support Regulatory Services is the primary administrative and...

  • Sales and Administration Support

    1 week ago

    Halifax, Nova Scotia, Canada O'Regan's Motors Limited Full time

    ABOUT USBeing in the car business for over 100 years, O'Regan's knows what it takes to succeed in the automotive industry. It is our employees who drive our success which is why we provide rewarding career opportunities that prioritize growth and development.ABOUT THE ROLEAs the Sales and Administration Support person, you will be responsible for supporting...

  • Sales and Administration Support

    1 week ago

    Halifax, Nova Scotia, Canada O'Regan's Automotive Group Full time

    ABOUT USBeing in the car business for over 100 years, O'Regan's knows what it takes to succeed in the automotive industry. It is our employees who drive our success which is why we provide rewarding career opportunities that prioritize growth and development. ABOUT THE ROLEAs the Sales and Administration Support person, you will be responsible for supporting...

  • Sales and Administration Support

    1 week ago

    Halifax, Nova Scotia, Canada O'Regan Motors Limited Full time

    ABOUT USBeing in the car business for over 100 years, O'Regan's knows what it takes to succeed in the automotive industry. It is our employees who drive our success which is why we provide rewarding career opportunities that prioritize growth and development.ABOUT THE ROLEAs the Sales and Administration Support person, you will be responsible for supporting...

  • Construction Administration Support

    3 weeks ago

    Halifax, Nova Scotia, Canada exp Full time

    At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their...

  • Construction Administration Support

    1 month ago

    Halifax, Nova Scotia, Canada exp Full time

    At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their...

  • Administrative Store Support

    3 weeks ago

    Halifax, Nova Scotia, Canada Walmart Canada Full time

    What you'll do...NEVER A DULL MOMENT.So much goes in to running a massive, successful enterprise like Walmart—and with the ever-changing retail landscape, keeping our stores running means facing fresh challenges, every single day. Our Administrative Store Support associates take on those challenges, solve those problems, and pull off invaluable feats...

  • Administrative Store Support

    3 weeks ago

    Halifax, Nova Scotia, Canada Walmart Canada Full time

    What you'll do...NEVER A DULL MOMENT.So much goes in to running a massive, successful enterprise like Walmart—and with the ever-changing retail landscape, keeping our stores running means facing fresh challenges, every single day. Our Administrative Store Support associates take on those challenges, solve those problems, and pull off invaluable feats...

  • Administrative Store Support

    1 month ago

    Halifax, Nova Scotia, Canada Walmart Canada Full time

    What you'll do...NEVER A DULL MOMENT.So much goes in to running a massive, successful enterprise like Walmart—and with the ever-changing retail landscape, keeping our stores running means facing fresh challenges, every single day. Our Administrative Store Support associates take on those challenges, solve those problems, and pull off invaluable feats...

  • Administrative Store Support

    1 month ago

    Halifax, Nova Scotia, Canada Walmart Canada Full time

    What you'll do...NEVER A DULL MOMENT.So much goes in to running a massive, successful enterprise like Walmart—and with the ever-changing retail landscape, keeping our stores running means facing fresh challenges, every single day. Our Administrative Store Support associates take on those challenges, solve those problems, and pull off invaluable feats...

  • Administrative Support Professional

    7 days ago

    Halifax, Nova Scotia, Canada Hearing and Speech Nova Scotia Full time

    Hearing and Speech Nova ScotiaThis is an NSGEU Bargaining Unit position.Start Date:ASAPEnd Date: n/aCLOSING DATE:Jan 19, 2023Administrative Support ProfessionalQEII - DicksonHearing and Speech Nova Scotia (HSNS) provides audiology services to Nova Scotians of all ages, and speech-language pathology services to preschool children and adults. HSNS is funded by...

  • Cfs Administrative Assistant and Support

    7 days ago

    Halifax, Nova Scotia, Canada The Salvation Army Full time

    To support the Mission of The Salvation Army Halifax Centre of Hope; To work primarily with the different programs run by CFS; To provide administrative support to CFS Director and Assistant CFS Director; To work with individuals availing of the CFS services; To support the Halifax Centre of Hope Ministry Unit.KEY RESPONSIBILITIES: Support special projects...

  • Team Support

    7 days ago

    Halifax, Nova Scotia, Canada The Workers' Compensation Board of Nova Scotia (WCB) Full time

    TEAM SUPPORT - INTERNAL APPEALSEMPLOYMENT OPPORTUNTYHalifax Nova ScotiaAbout the Workers' Compensation Board of Nova ScotiaThe Workers' Compensation Board of Nova Scotia (WCB) is the province's provider of workplace injury insurance. We inform and inspire Nova Scotians in the prevention of workplace injury. But if it occurs, we support those whose lives it...

  • Member Services Support

    7 days ago

    Halifax, Nova Scotia, Canada CUA Full time

    Members of the CUA Team work to create and deliver a "wow" banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team of...

  • Administrative Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 000C1-Jun2123APosition: Administrative Assistant - Schools Plus, Program and Student Services (12 month)Location: SchoolsPlus ProgramDepartment: SchoolsPlusAssignment: Administrative Assistant - 12-monthStatus: PermanentPercentage: 100%Start Date: Friday, September End Date:Posted: Wednesday, June :00 PMDeadline: Wednesday, June :00...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Pseudio (Sherlock Clothing Ltd.) Full time

    Administrative Assistant - Buying TeamCome join our Head Office team and be part of the exciting behind-the-scenes aspect of the retail industry The Administrative Assistant serves as the first point of contact for all incoming calls and inquiries and maintains the day-to-day administrative responsibilities within the office. Duties include answering and...

  • Administrative Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Solid State Pharma Full time

    Company OverviewSolid State Pharma Inc (SSPI) is a pharmaceutical research company with focus on solid state science and crystallization engineering. The company founded on the basis of scientific knowledge, hands on experience and advanced characterization technologies utilization. SSPI partners with global pharmaceutical companies to understand solid-state...

  • Administrative Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:143526**Company: Nova Scotia HealthLocation:Central Zone, Nova Scotia Rehabilitation and Arthritis Centre - QEII**Department:OPCZ Dir Clinical Services Rehab**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: MGMT/NON-Union Management/Non Union PositionPosting Closing Date:19-Jan-23Nova Scotia Health is the largest provider of...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:JusticeLocation:HALIFAXType of Employment:PermanentUnion Status:Exclusion - Non Union - NSPGClosing Date:25-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)About Us:At the Department of Justice (DOJ), we are responsible for administering the province's justice system. We support people's rights, safety and access to justice through...