Administrative Coordinator

2 weeks ago

Edmonton, Alberta, Canada Government of Alberta Full time

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Job Information
Job Title:Administrative Coordinator
Job Requisition ID:49781
Ministry:Justice
Location:Edmonton
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary:Permanent
Scope:Open Competition
Closing Date:June 3, 2024
Classification:Administrative Support 5
Salary: $1,913.27 to $ bi-weekly ($49,936 to $61,139 /year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. To follow this link find out more about our department The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government. Information regarding the Alberta Crown Prosecution Service (ACPS) can be found by visiting our website at:
Role Responsibilities

The Edmonton Prosecutions office is looking for a Administrative Coordinator.

Reporting to the Manager you will be responsible for the day-to-day reconciliation and maintenance of pay & benefits and financial administration, telecommunications and overall administrative support for Edmonton Prosecutions, which is comprised of approximately 100 Crown Prosecutors and 90 support staff. Your Key responsibilities will include:
  • Day to day reconciliation and maintenance of pay and benefits administration.
  • Coordination of the financial transactions and records of the office.
  • Acting as a reviewer for the Edmonton Prosecutions budget.
  • Coordination of the supplies and services for the office.
  • Maintaining the administrative records for all staff; and
  • Providing support to the Manager in other various office administrative tasks.

As the ideal candidate you will possess:

  • 3-5 years progressively responsible related experience
  • Exceptional oral and written communication skills
  • Exceptional organizational ability and attention to detail
  • Ability to manage multiple deadlines and deal with stress effectively.
  • Highly developed problem-solving and interpersonal skills
  • Ability to work independently, efficiently and prioritize multiple projects.
  • Accounting aptitude

Please click on this link to view the job description for this position.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

To be successful in the role you will demonstrate the following competencies:

  • Agility: Ability to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
  • Drive for Results: Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
  • Develop Self and Others: A commitment to lifelong learning, and the desire to invest in the development of the long-term capability of yourself and others.
  • Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
  • Develop Networks: Proactively building networks, connecting, and building trust in relationships with different stakeholders.
  • Systems Thinking: Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas,
  • Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.
Qualifications

High school diploma and three years of related experience.

Equivalencies considered:

Directly related education or experience considered on the basis of:

  • 1 year of education for 1 year of experience
  • 1 year of experience for 1 year of education

Required

  • Proficient in Microsoft Office Suite with an emphasis on Excel and Outlook;
  • Working knowledge of human resources, financial and administrative processes and procedures is required

Assets

  • Experience with 1GX will be considered an asset.
  • Experience working in a legal environment is preferred

Hours of work per week: 36.25 hours/week.

  • Final candidates will be required to undergo a security screening.

This competition may be used to fill current and future vacancies across government at the same or lower classification.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. Links and information on what the GoA has to offer to prospective employees.
  • Positive workplace culture and work-life balance
  • Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
  • Leadership and mentorship programs

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( ).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( ).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or require an accommodation during the recruitment process, please contactKhadija Akther at . #J-18808-Ljbffr

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