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Hydrocarbon Deal Entry

3 months ago

Calgary, Alberta, Canada WestCorp Solutions Full time
WestCorp Solutions is seeking a Hydrogen Deal Entry & Ticketing Control Analyst for our client in Calgary, AB.

The primary purpose of this group is to act as a central touchpoint between several groups in front, mid and back office to ensure that tax, settlement and financial errors are minimized throughout the deal entry and scheduling process.

The team will gain and maintain a thorough understanding of the end-to-end hydrocarbon deal flow from deal entry through to contract generation, scheduling, ticketing and ultimately counterparty invoice settlements.

They will need to understand how these deal entry and scheduling processes impact supporting tax and settlements processes.

The role will provide oversight over those activities in the end-to-end deal flow that impact invoice settlements and taxes identifying issues where they may have occurred and working with the other groups (e.g., Scheduling, Settlements, Traders) to resolve those issues.

In addition, the role will ticket scheduled trades for pipeline (crude, products) conducted by the Supply, Trading and Optimization organization ensuring accuracy and completeness of settlements, accounting, inventory balances, and taxes.

Process and control optimization will likewise be a key activity of this role ensuring the right controls are in place to mitigate and detect issues and the process is as streamlined and automated as possible.


Tasks & Responsibilities:

  • Oversee the completeness of the overall deal flow ensuring that all viable deals are scheduled, actualized, and settled with the counterparty.
  • Facilitate the Supply, Trading and Optimization managed ticketing of scheduled volumes for both accruals and actual settlements for pipelines (crude, products) in accordance with monthly timelines ensuring that they are all actualized and accurate.
  • Work with schedulers to ensure nominations are up to date and required adjustments have been made.
  • Identify abnormal invoice settlement and ticketing outcomes as they occur, including incorrect volume, price, ship to/sold to, and tax exemption statuses & work with scheduling, settlements and respective areas to determine cause & correct transaction(s) if necessary, including fix at source.
  • Monitor and track items are getting resolved including logging recurring challenges and fixing at source.
  • Collaborate on process improvement initiatives to speed up and eliminate manual processes and support future state of ST&O Transformation, including technology solutions.
  • Assist in the creation, documentation and sustainment of the endtoend deal flow process which allows for understanding, streamlining and optimization of the endtoend flow.
  • Ensure monthly hand off process is followed and communicate the completion of the ticketing process to scheduling, accounting and settlements to ensure accounting, scheduling and settlements month end deadlines are adhered to.
  • Support and proactively drive standardization of the deal flow process across scheduling areas.
  • Where appropriate, enable technologies like automated ticketing to make the process more efficient.
  • Help develop and track process health metrics and remediate issues where required.
  • Follow appropriate internal and SOX audit processes for inventory accounting.
  • Other support duties as required

Experience & Education:

  • Five (5) years' experience in crude/ and or refined products logistics, settlements or accounting.
  • Strong Microsoft Excel and Power BI skills with high attention to detail.
  • Proven communication, collaboration and problemsolving skills.
  • Ability to manage competing priorities and to work under pressure within specified timelines.
  • Basic knowledge of the endtoend transaction lifecycle, which include trade capture, contracts/confirmations, scheduling, risk management, invoicing and settlements flow of trade.
  • Basic knowledge of how deal entry and scheduling processes impact supporting tax and settlements.

Asset:

  • Bachelor's degree, a major in Business, Accounting or Economics.
  • Experience working in a trading, finance, or operations environment.
  • Data Science skills.
  • Working knowledge of SAP (particularly materials management and settlements modules).
  • If selected for onboarding, you may be required to undergo a background check and substance test in accordance with job site policies._
  • We would sincerely like to thank all interested applicants, however only those selected for an interview will be contacted at this time._

Job Type:
Fixed term contract

Contract length: 5 months

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Calgary, AB: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Are you legally eligible to work in Canada?

Experience:

  • Crude/refined products logistics, settlements or accounting: 5 years (preferred)
Microsoft Excel: 5 years (preferred)

  • Power BI: 5 years (preferred)
Deal Entry: 2 yea