Executive Assistant to Vice President Patient Care

2 weeks ago

Arnprior, Ontario, Canada Arnprior Regional Health Full time
Job Posting Reference Number #NONU

Arnprior Regional Health is a multi-site healthcare organization, located less than 30 minutes northwest of Ottawa, and provides care across the continuum of acute care, long-term care, and community-based services. With an annual operating budget exceeding $27 million, the corporation has approximately 400 staff, 200 volunteers, and a growing number of medical staff providing exemplary care. Noted for being a progressive and innovative organization, our organization has been awarded and recognized for our efforts to improve our workplace in ways that contribute to the quality of work-life and the quality of the care and services we deliver to our patients, residents, and clients.

We currently have an opportunity for a Permanent Full Time Executive Assistant to the Vice President of Patient Care & Chief Nursing Executive. Reporting to the Vice President Patient Care & Chief Nursing Executive, the incumbent is responsible for providing administrative support to the Vice President Patient Care & Chief Nursing Executive and is expected to be highly organized, proactive & detail oriented. The Executive Assistant is also expected to ensure the smooth running of the office through superior organizational, negotiation, and communication skills.

Responsibilities:
  • Works independently with VP, Patient Care, and CNE to meet reporting and information needs.
  • Coordinate and monitor calendars (e.g. schedule meetings, arrange appointments, budget time, and provide reminders).
  • Liaises with clinical and corporate stakeholders throughout the organization frequently, as well as various regulatory bodies and/or external affiliates throughout the region and province (e.g. Ministry of Health, Ontario Health, College of Nurses of Ontario consultants, hospitals in the region, external project managers, etc.).
  • Access and review corporate systems information to analyze data and compile a variety of statistical and/or qualitative reports.
  • Produce documents for various audiences (e.g. technical reports, charts, and templates) using software applications.
  • Assist in the coordination and compilation of packages for quality meetings, and monitor accuracy of materials content.
  • Coordinates and/or originates work for Vice Presidents, for special projects by collecting, compiling, and analyzing data.
  • Prepares/edits memos, minutes, and other correspondence on behalf of, and as requested by the VP of Patient Care and CNE
  • Excellent minute-taking skills, assembles, edits, and prepares reports, notices, agendas, minutes, correspondence, etc., ensures timely distribution, and ensures follow-up items are completed.
  • Provides administrative support for ARH's electronic incident reporting system.
  • Provides administrative support for hospital quality committees and accreditation activities coordinated through the office of the VP of Patient Care.
  • Strong understanding and commitment to confidentiality with a demonstrated ability to exercise high levels of discretion when handling or exposed to sensitive information.
  • Maintains accuracy of clinical policies and procedures and coordinates development and approval of new administrative policies and procedures. Ensures clinical /administrative policies and procedures are updated on appropriate systems.
  • Responds to inquiries for information with internal and external contacts.
  • Supports the Patient Relations Office, answers routine complaints by determining the nature of the issues, and provides. information directly through correspondence. Uses judgment to refer inquiries to the appropriate individual(s) as necessary.
  • Be fully knowledgeable of all responsibilities under the Occupational Health & Safety Act, Regulations, and the Corporation's Health & Safety plans, policies, and procedures. Continually demonstrates a commitment to these and ensures compliance to create a healthy and safe environment.

Qualifications:
  • 2-year Community College diploma in a business or secretarial program.
  • Minimum of 5 years related experience in a health care setting is preferred.

Requirements:
  • Highly proficient in full Microsoft Office Suite products including OneDrive, TEAMS, SharePoint, Excel PowerPoint, and Word.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated initiative, a high degree of accuracy and attention to detail, and the ability to handle and Prioritize numerous complex tasks simultaneously.
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

Salary range: $60, $67, rates)

Applications will be accepted up to and including June 5, 2024

Please apply by email to:

Please note that according to the ARH COVID-19 Immunization Policy, all applicants must be fully vaccinated unless they can provide proof of a valid medical contradiction or exemption based on protected grounds under the Ontario Human Rights Code.

ARH is an equal opportunity employer, committed to meeting needs under the Canadian Charter of Rights and Freedom, the Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act. Applicants requiring accommodation should contact Human Resources at

While we thank all who apply, only those selected for an interview will be contacted.

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