Current jobs related to Records Coordinator - Montreal, Quebec - United Nations

  • Coordinateur·trice de production de spectacles

    1 week ago

    Montreal, Quebec, Canada Simone Records Full time

    Description du poste :Simone Records est une maison de disques et un producteur de spectacles qui recherche un coordinateur·trice de production de spectacles pour rejoindre son équipe. Le ou la titulaire du poste sera responsable de la coordination de tournées nationales et internationales, ainsi que de certaines tâches administratives relatives au volet...

  • Coordinateur·trice de production de spectacles

    1 week ago

    Montreal, Quebec, Canada Simone Records Full time

    Description du poste :Simone Records est une maison de disques et un producteur de spectacles qui recherche un coordinateur·trice de production de spectacles pour rejoindre son équipe. Le ou la titulaire du poste sera responsable de la coordination de tournées nationales et internationales, ainsi que de certaines tâches administratives relatives au volet...

  • Assistant du PDG

    2 weeks ago

    Montreal, Quebec, Canada AEIK UNIVERSAL RECORDS Full time

    Job Description**About the Role**Nous sommes à la recherche d'un assistant compétent pour rejoindre notre équipe de direction à AEIK Universal Records. En tant qu'assistant du PDG, vous serez chargé de gérer les tâches quotidiennes de notre PDG et de fournir un soutien administratif de haute qualité.ResponsabilitésGérer les tâches administratives...

  • Assistant du PDG

    2 weeks ago

    Montreal, Quebec, Canada AEIK UNIVERSAL RECORDS Full time

    Job Description**About the Role**Nous sommes à la recherche d'un assistant compétent pour rejoindre notre équipe de direction à AEIK Universal Records. En tant qu'assistant du PDG, vous serez chargé de gérer les tâches quotidiennes de notre PDG et de fournir un soutien administratif de haute qualité.ResponsabilitésGérer les tâches administratives...

  • Assistant du PDG

    2 weeks ago

    Montreal, Quebec, Canada AEIK UNIVERSAL RECORDS Full time

    Job Description**About the Role**Nous sommes à la recherche d'un assistant compétent pour rejoindre notre équipe de direction à AEIK Universal Records. En tant qu'assistant du PDG, vous serez chargé de gérer les tâches quotidiennes de notre PDG et de fournir un soutien administratif de haute qualité.ResponsabilitésGérer les tâches administratives...

  • Assistant Registrar for Student Records

    1 month ago

    Montreal, Quebec, Canada Collegelasalle Full time

    Position: Assistant RegistrarAs an integral part of the administrative team at Collegelasalle, the Assistant Registrar plays a crucial role in overseeing the management of student records throughout their academic journey.Record Management: Supervise the entire lifecycle of student records from initial enrollment to graduation.Administrative Support: Assist...

  • Administrative Coordinator

    3 weeks ago

    Montreal, Quebec, Canada Innomar Strategies Full time

    About Our TeamAt Innomar Strategies, we are united in our responsibility to create healthier futures. Our team members are at the heart of everything we do, and every person here is essential to us being able to deliver on that purpose.What You Will Be DoingThis posting is for a future job opportunity. If you don't see anything posted that interests you...

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Innomar Strategies Full time

    About Our TeamAt Innomar Strategies, we are united in our responsibility to create healthier futures. Our team members are at the heart of everything we do, and every person here is essential to us being able to deliver on that purpose.What You Will Be DoingThis posting is for a future job opportunity. If you don't see anything posted that interests you...

  • Marketing Manager – Secret City Records – Montreal, Canada

    1 week ago

    Montreal, Quebec, Canada Music Ally Full time

    About the RoleWe are seeking a highly skilled Marketing Manager to join our team at Secret City Records. As a key member of our marketing department, you will be responsible for planning, executing, and overseeing multiple album campaigns throughout the year.Key ResponsibilitiesDevelop and implement comprehensive marketing plans for each release, ensuring...

  • Marketing Manager – Secret City Records – Montreal, Canada

    2 weeks ago

    Montreal, Quebec, Canada Music Ally Full time

    About the RoleWe are seeking a highly skilled Marketing Manager to join our team at Secret City Records. As a key member of our marketing department, you will be responsible for planning, executing, and overseeing multiple album campaigns throughout the year.Key ResponsibilitiesDevelop and implement comprehensive marketing plans for each release, ensuring...

  • Office Coordinator

    6 days ago

    Montreal, Quebec, Canada Valgui transport inc Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Valgui Transport Inc.Job SummaryThe Office Coordinator will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key ResponsibilitiesAdministrative...

  • Office Coordinator

    6 days ago

    Montreal, Quebec, Canada Valgui transport inc Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Valgui Transport Inc.Job SummaryThe Office Coordinator will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key ResponsibilitiesAdministrative...

  • Operations Coordinator

    1 week ago

    Montreal, Quebec, Canada Thomson Tremblay inc. Full time

    Operations Coordinator **Job Summary:** Thomson Tremblay inc. is seeking a skilled Operations Coordinator to support our team. As an Operations Coordinator, you will be responsible for coordinating various aspects of our operations. **Key Responsibilities:** * Coordinate logistics and supply chain management * Manage inventory and maintain accurate...

  • Operations Coordinator

    7 days ago

    Montreal, Quebec, Canada Thomson Tremblay inc. Full time

    Operations Coordinator **Job Summary:** Thomson Tremblay inc. is seeking a skilled Operations Coordinator to support our team. As an Operations Coordinator, you will be responsible for coordinating various aspects of our operations. **Key Responsibilities:** * Coordinate logistics and supply chain management * Manage inventory and maintain accurate...

  • Logistics Coordinator

    3 weeks ago

    Montreal, Quebec, Canada Waste Connections of Canada Inc. Full time

    About the Role:As a Logistics Coordinator with Waste Connections of Canada Inc., you will play a crucial role in ensuring the efficient logistics of waste transportation. Under the supervision of the Operations Director, you will be responsible for planning and coordinating the collection of waste materials from various sites, collaborating with other...

  • Logistics Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Waste Connections of Canada Inc. Full time

    About the Role:As a Logistics Coordinator with Waste Connections of Canada Inc., you will play a crucial role in ensuring the efficient logistics of waste transportation. Under the supervision of the Operations Director, you will be responsible for planning and coordinating the collection of waste materials from various sites, collaborating with other...

  • Administrative Coordinator

    1 month ago

    Montreal, Quebec, Canada CB Canada Full time

    Job Title: Administrative CoordinatorCB Canada is a prominent visual effects firm seeking an Administrative Coordinator to assist the executive team in navigating its expansion. The organization, comprising approximately 40 staff members, primarily operates remotely, with occasional on-site presence required. The coordinator will collaborate closely with the...

  • Operations Coordinator

    1 week ago

    Montreal, Quebec, Canada Thomson Tremblay inc. Full time

    Operations Coordinator OpportunityThomson Tremblay inc. is seeking a skilled Operations Coordinator to join their team. This full-time temporary contract will provide an opportunity to work in a dynamic environment and contribute to the success of the company.Key Responsibilities:Coordinate logistics and operations to ensure smooth day-to-day...

  • Operations Coordinator

    7 days ago

    Montreal, Quebec, Canada Thomson Tremblay inc. Full time

    Operations Coordinator OpportunityThomson Tremblay inc. is seeking a skilled Operations Coordinator to join their team. This full-time temporary contract will provide an opportunity to work in a dynamic environment and contribute to the success of the company.Key Responsibilities:Coordinate logistics and operations to ensure smooth day-to-day...

  • Internal Logistics Coordinator

    1 week ago

    Montreal, Quebec, Canada SSMU Full time

    Job Title: Internal Logistics CoordinatorSSMU is seeking a highly organized and detail-oriented individual to fill the role of Internal Logistics Coordinator. This position will work closely with the Vice President (Internal Affairs) to plan and coordinate events, manage event logistics, and maintain accurate records.Responsibilities:Work with the Vice...

Records Coordinator

3 months ago

Montreal, Quebec, Canada United Nations Full time

The Information and Communication Technology (ICT) Section falls under the auspices of the Bureau of Administration and Services (ADB) and is headed by the Chief Information Officer (CIO) who has responsibility for planning, developing and implementing an information management strategy, setting and enforcing common ICT standards throughout the Organization.

ICT strives to maximize stakeholder's satisfaction by ensuring quality service delivery in all operations and by adopting best practices in the governance and management of Information systems, cloud service providers, and resources.

ICT's work as enablers (of the most appropriate ICT to match ICAO's needs), should reflect in every facet of the Organization's operations, advancing and fostering an environment of collaboration and sharing.


The Records Management Systems (RMS) team is responsible for the provision of electronic Records Management (RM) services and Archives for Bureaus at Headquarters and of RM services to Regional Offices.

RMS team is also responsible for the distribution of State letters and Electronic Bulletins to States and International Organizations.

The RMS Supervisor (S/RMS) reports directly to the Data Management Officer and supervises a Records Coordinator, a State letter Coordinator, an Archives and Digital Capture Coordinator Clerk, a Registry Clerk, a Digital Capture Assistant and a Digital Capture Clerk.


The incumbent of the position reports directly to the Supervisor, Records Management Systems team (S/RMS), with whom s/he consults on complex cases.


Responsibilities:

Function 1 (incl. Expected results)

Coordinates the recording of official correspondence, achieving results such as:

  • Capture official paper correspondence through scanning and optical character recognition, classify and index correspondence according to the ICAO File Guide and submit the resulting record for validation.
  • Review and validate digitally captured and indexed records of paper correspondence for approval and filing into the RMS.
  • Identify official paper correspondence as vital records, classify and submit them to REGIS for Legal Affairs and External Relations Bureau (LEB) and Office of the Secretary General (OSG).
  • Request and file translated versions of nonEnglish correspondence into the RMS.
  • Open new volumes of paper files containing vital records.
Function 2 (incl. Expected results)

Monitors issues with records classification and processing, achieving results such as:

  • Identify errors on record classification and minutes.
  • Register and process corrective actions to ensure consistency and accuracy of records.
  • Advise users and RMS Focal Points on procedural updates for classification and minutes improvement.
  • Assist the RMS Supervisor on training/coaching of RMS staff.
Function 3 (incl. Expected results)

Assists Archives operations, achieving results such as:

  • Assist with the periodic review of registry records according to the retention schedule.
  • Process transfers of official inactive paper files.
  • Close paper registry files and ensure their integrity.
  • Update REGIS in accordance with transfer of paper files.
  • Manage storage space of archival registry files.
Function 4 (incl. Expected results)

Assists RMS Focal Points and users of records and archives, achieving results such as:

  • Advise HQ RMS Focal Points and users on the procedures for records management.
  • Prioritize information queries on records and archives information from the Secretariat, members of National Delegations and the public.
  • Answer queries and provide assistance for requests related to records in RMS, REGIS and Archives.
  • Make arrangement for loan services of archival documents including paper registry files, working papers, ICAO documents, etc.
Function 5 (incl. Expected results)

Reviews RMS operational lists, achieving results such as:

  • Update and maintain accurate and complete operational lists.
  • Follow up with ICAO State Letter Coordinator and users to ensure accurate filing information updated.
  • Monitor change requests for RMS operational lists.
Function 6 (incl. Expected results)

Performs other related duties, as assigned.

Competencies

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people