Office Administrative Assistant

2 weeks ago

Vancouver, British Columbia, Canada Toronto Catholic District School Board Full time
Work in BC's most culturally diverse and urban school district, Vancouver School District No. 39.

Set in one of the world's most livable cities, Vancouver is a community-minded district seeking talented educators, progressive leaders, and skilled support staff to enrich the learning experience of Vancouver's 50,000 students.


Office Administrative Assistant - Secretary Treasurer's Office

(Office Support D)

Location:
_ _**VSB Education Centre

(1580 West Broadway)

Department:
Secretary Treasurer's Office

Position Type:
Permanent

Hours of Work:7 hours per day

Salary:
$33.01/hour + extensive benefits & Municipal Pension

In this position, you will:

  • Provides administrative support for Trustees, including but not limited to responding to invitations, maintaining Board correspondence and preparing the weekly Trustee Memo
  • Supports the budget process by preparing documents and packages, of a confidential nature, or with tight time constraints
  • Organizes meetings and meeting resources, and takes meeting notes or records minutes and follows up on action items
  • Conducts basic research and prepares statistical/financial reports, charts, diagrams and spreadsheets, as required
  • Coordinates the administrative areas of projects, assists with analysis, and maintains and reconciles records, financial information
  • Maintains the content in the districtwide policy section of the website
  • Builds and maintains effective office systems, including a central filing and central 'brought forward' file for the department for deadlines, compliance with legislation and submissions to external entities, and follows up with reminders
  • Liaise with the public, staff and officials, explains and enforces divisional or district procedures in the Secretary Treasurer's Office area
  • Composes, edits, formats and proofreads written materials for Board and external correspondence
  • Perform other work within the job band as assigned

Qualifications:

  • Completion of Grade 12 plus formal training in Business Studies/Office Admin and a minimum of four (4) years of office experience or an equivalent combination of education and experience.
  • Previous experience using Peoplesoft HCM is preferred
  • Exceptional customer service, interpersonal and communication skills
  • Ability to exercise discretion and maintain confidentiality
  • Excellent organizational skills and ability to employ a solid system of reminders for tasks and deadlines
  • Ability to schedule, reschedule and sort through conflicting tasks and timelines when schedules change
  • Ability to work independently as well as in a team environment
  • Must be a selfstarter, possess a willingness to learn and seek out answers from multiple sources across the district
  • Willing to work evenings, as required
  • Must be able to meet the following assessments: current Word and Excel (average = +75%), composing correspondence and applicable Accounting assessment.
  • Cover Letter
  • Resume
  • Contact information for three Professional References (Supervisors only)

The District welcomes qualified applicants who value equity and diversity as essential to excellence. The distinct makeup of the VSB community strives to support the inclusion of all voices. You may wish to share some lived experiences that demonstrate your connections to our diverse student community.
***- _______________________________________________________

MAKE A FUTURE APPLICATION PROCESS

  • If you do not have a profile on Make a Future, please create a profile under the category, _"ECE, EA/TA/ERW, Clerical, Secretarial, Administrative, Custodians, etc."_

Posted On
April 28, 2023

Closing Date & Time
Ongoing

Openings
1

Job Type
Full Time

Job Category
ECE, EA and Support Staff

Location
Vancouver ALL

Salary
$33.01/hour

Employment Start Date
Start Immediately

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