Project & Site Coordinator - Sales

1 week ago

Vancouver, British Columbia, Canada Sheraton Vancouver Wall Centre Hotel Full time

PROJECT & SITE COORDINATOR - SALES

What's in it for you:

Working in the largest hotel in Vancouver

Aesthetically pleasing environment with a great team

Do you exude enthusiasm for hospitality and thrive in a fast-paced working environment? If so, explore what we have to offer

Wall Centre Hotels is looking for an organized, creative and client-focused individual.

This role will be to support Sales in a variety of ways infusing creativity into Familiarization tours, our client site inspections and our client interactions both in Vancouver and planning in different cities.

This role will function as a conduit between our clients and the hotel to enhance our clients' experiences prior to, during and following sales interaction activities.


What your day will look like:

  • Working closely with the Sales and Marketing team. Liaise with Sales Managers to identify and define requirements, scope and objectives
  • Organize and Execute client facing events
  • Internal and External events as directed
  • FAMs both internal and externally organized FAMs
  • Create itineraries for FAMs, and/or site inspections
  • Tradeshow (local and inmarket: no travel required) activations Onsite advancement of internal, external events including FAMs, and site inspection as directed.
  • Create and distribute site resumes as directed
  • Room and Meeting Space preadvance prior to any site inspection, client event and/or FAM, followed by postsite check, ensuring public spaces and/or rooms are securely locked.
  • Onsite support and execution with customers and liaison with internal staff members to ensure projects are executed accordingly
  • Coordination and procurement of promotional giveaways as needed for inmarket activations, events, site and/or FAMs.
  • Amenity coordination with Sales Managers, and interdepartment associates
  • Coordinate project management activities
  • Budgeting, sourcing, scheduling, invitations, followup, bill reconciliations etc.
  • Complete and submit DMF request to Destination Vancouver as required
  • Able to curate and organize customer invitation list thru Event Temple
  • Write postevent reports
  • Break projects into doable actions and set timeframes
  • Assign tasks to internal teams and assist with schedule management
  • Help prepare and stay fiscally responsible on event budgets with DOSM/ADOS
  • Analyze risk and opportunities
  • Oversee project progress and handle any issues that arise
  • Act as point of contact and communicate project status to all Departments and stakeholders involved
  • Create RFPs to vet for future FAM suppliers (ie. DMCs, Photographers, etc).
  • Maintain strong and good relationship with local stakeholders, DMO, DMCs, Hotels, attractions, and suppliers
  • Potential to attend local industry networking events to expand your network and local product knowledge (ie. Tourism Show, PCMA or MPI local networking events).
  • Curate and update a list of key local suppliers for internal usage and to share with customers. (ie. Signage Suppliers, Transportation Suppliers etc).
  • Procure and site offsite unique venues for FAM usage, if appropriate
  • Provide administrative support as needed
  • Support in planning, execution and follow up of site inspections at both of our hotels
  • Administration / Sales Associate duties required during downtime.
  • Including filing, proposal creation, contract creation and other duties assigned

Your experience and skills include:

  • Proven work experience as a Project Coordinator or similar role/field (18 months minimum)
  • Experience in project management, from conception to delivery
  • An ability to prepare and interpret flowcharts, schedules and stepbystep action plans
  • Solid organizational skills, including multitasking and timemanagements
  • Client/guest interaction on a regular basis
  • Strong clientfacing and teamwork skills
  • Ability to navigate complex challenges and find a resolution
  • Basic knowledge of Vancouver's Tourism and Hospitality infrastructure and attractions
  • Strong interdepartmental communication is an asset
  • Ability to solve problems onsite without hesitation
  • Proactive: can initiate activities when opportunities arise versus waiting to react to problems
  • Effectively able to set expectations and deliver on commitments
  • An achiever who is driven, results focused and has a positive "whateverittakes" attitude
  • Strong working knowledge of Microsoft Office tools (Outlook, Excel, Word, Power Point, Project and Planner)
  • Experience working in the hospitality industry
  • Experience with local tourism and hospitality product is an asset
  • Exceptional verbal, written, and presentation skills
  • Ability to work effectively both independently and as part of a team
  • Ability to work on tight deadlines
  • Ability to work evenings and weekends

To note:

  • Complete job description will be presented at the time of job offer

ABOUT US
The Sheraton Vancouver Wall Centre and The Westin Wall Centre, Vancouver Airport are dedicate

  • Site Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada FWS Group Full time

    Site Project CoordinatorFWS Group of Companies is a fully integrated design, engineering, construction, and maintenance services firm. We are advocates of the design-build approach to project development. Whether our clients are looking at greenfield construction or retrofitting an existing facility, we have the in-house expertise to take their project from...

  • Outside Sales

    1 week ago

    Vancouver, British Columbia, Canada EightSix Network Full time

    Job Description About Us Vancouver Sign Group is a leader in the sign and printing industry here in BC. We pride ourselves on being able to take any project from concept to completion - all in house. We have three divisions in our company. Digital printing, custom fabrication, and a dedicated in house installation team - all of which work closely...

  • Site Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Onni Group Full time

    There is an exciting opportunity for a talented professional to join the Construction team in Richmond as a Site Coordinator. The Site Coordinator assists in directing, organizing, and controlling project activities, under the direction of the Project Management Team.About the company:For over half a century, Onni has been building communities for people to...

  • Autocad / Junior Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Focus Project Management Ltd. Full time

    Job SummaryAutoCad / Junior Project CoordinatorResponsibilities: Write and sent out Purchase Orders, Change Orders and Contracts Draft drawings on AutoCAD Communicate with trades and consultants Attend site meetings and take meeting minutes Work independently Ability communication, wellorganized and attention to detail Understand the construction sequence...

  • Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Heritage Office Furnishings Full time

    Heritage Office Furnishings has an immediate opening for a full-time Project Coordinator for our Project Management Department.Primary Responsibilities: Physical verification of site readiness for construction site projects Accountable for ongoing customer communication, including scope changes Responsible for executing Heritage's Terms & Conditions,...

  • Sales Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Magnum Projects Full time

    About Magnum Projects Ltd.Founded in 1991, Magnum Projects set out to elevate real estate project marketing. Our goal was to couple bold creative vision with innovative marketing strategies, providing each project with a unique pathway to success. Today, we command the largest market share in real estate project marketing and sales on Canada's West Coast,...

  • Sales Site Administrator

    1 week ago

    Vancouver, British Columbia, Canada Wesgroup Properties Full time

    Disclaimer: The estimated salary range provided by Indeed is not reflective of the actual salary. Wesgroup Properties offers a highly competitive salary and total compensation package. Details of the total compensation package, including salary, will be discussed during the confidential phone interview portion of our screeningWesgroup Properties started as a...

  • Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Pacific Cove Properties Full time

    Job Title: Project Coordinator, Interior Design Primary Location: Vancouver, BC Job Status: Full-Time, Permanent Primex Investments Ltd. (Primex) is a BC-owned and operated real estate investment, development, and property management company located in Vancouver, BC. Since 1972, Primex has provided rental accommodation to almost 3,000 families and...

  • Site Sales Administrator

    1 week ago

    Vancouver, British Columbia, Canada Wesgroup Properties Full time

    Wesgroup Properties started as a family business in British Columbia more than 60 years ago and today is one of Western Canada's largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 3.2 million square feet of commercial and multi-family real estate and has...

  • Sales Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Soprema Full time

    The role of the Sales Director is to manage the assigned territory, direct and coordinate the company's strategies and oversee all business aspects of this territory. The candidate also works with the company's administrative representatives as well as the strategic development and production teams to achieve organizational goals.Supervising the activities...

  • Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada DarkVision Full time

    Your JobDarkVision is looking for a Project Coordinator to join the Data Delivery Team in North Vancouver, BC.This position requires 100% on-site work in the North Vancouver office. This role does not provide VISA sponsorship or relocation.Our TeamDarkVision's acoustic imaging technology captures terabytes of high-fidelity data with each run. Our data...

  • Project Manager

    1 week ago

    Vancouver, British Columbia, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we provide capital project solutions in the built environment to meet our clients' needs, making a real impact in communities. Our team is driven by a shared passion for the work we do, striving to exceed expectations and explore new possibilities.We have successfully delivered over 17,000 projects, contributing to the...

  • Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Microserve Full time

    Project Coordinator (7 Month Contract)Location: Vancouver, BC / HybridStaffing Placement OpportunityGeneral Description • The IT Project/Program Coordinator Level 2 provides coordination support for IT projects and/or programs or the IT component of business projects and/or programs enabling successful completion of projects safely, with quality, within...

  • Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada FOUNDRY COMMERCIAL KITCHENS LTD Full time

    PROJECT COORDINATORAt Foundry Commercial Kitchens, we are industry leaders in foodservice. We specialize in turnkey commercial kitchen solutions from concept to completion for trusted partners, owners and operators of restaurants, hotels, universities, hospitals and more. Foundry has in-house design, project management, fabrication, and installation services...

  • Site Project Controls Specialist

    1 week ago

    Vancouver, British Columbia, Canada Woodfibre LNG Full time

    ProjectThe Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves constructing and operating a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and produce approximately 2.1 million tonnes per year of LNG.Woodfibre LNG...

  • Assistant Project Manager

    1 week ago

    Vancouver, British Columbia, Canada Colliers Project Leaders Full time

    Overview:We deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Construction - Site Coordinator/administrator

    1 week ago

    Vancouver, British Columbia, Canada Northland Properties - Construction & Design Full time

    The Construction Site Coordinator/Administrator is responsible for ensuring effective coordination and smooth operations on-site, helping the Site Supervision to manage and monitor the full cycle of construction to contribute to the successful completion of construction projects.Your Duties and Responsibilities: Coordinate and facilitate communication...

  • Project Manager

    1 week ago

    Vancouver, British Columbia, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of...

  • Site Service Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Olympic International Full time

    Founded in 1963, Olympic International is Western Canada's leading sales provider of HVAC equipment solutions. Headquartered in North Vancouver, we've grown from a manufacturer's representative to the region's foremost HVAC solutions provider, serving British Columbia and the Yukon. We specialize in meeting the HVAC equipment needs of building owners,...

  • Project Coordinator

    1 week ago

    Vancouver, British Columbia, Canada New Value Solutions Full time

    New Value Solutions, a national IT consulting company, is seeking a Project Coordinator to help our client with several information technology application projects as part of a facility development initiativeResponsibilities:Budget Management: invoicing of multiple streams of work, processing Purchase Orders, reconciliation of timesheets against the budget,...