Administrative Assistant, Clinical Operations
1 week ago
Why Fraser Health?:
We currently have an exciting opportunity for a
Full Time Administrative Assistant to provide administrative support to the Medical Affairs team and 2 regional department heads located at
Central City in
Surrey, B.C. We are looking for a bright, pleasant person with an eye for detail to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and display excellent communication skills. With a thorough, hands-on approach to deliver high quality and precise work, you will carry a high level of integrity, discretion, and confidentiality. A focused approach is needed to complete routine day-to-day tasks and handle changing calendars, priorities, and timelines.
Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka'pamux Nations, and is home to six Métis Chartered Communities.
Better health, best in health care.
Effective October 26th 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization "WHO" approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines).
Curious to learn what it's like to work here? Like us on
Twitter &
LinkedIn (fraserhealthcareers) for first-hand employee insights.
Detailed Overview:
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.
Responsibilities:
- Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
- Researches, organizes, and summarizes support materials. Generates reports and presentations.
- Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
- Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
- Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes followup action as required.
- Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
- Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
- Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures followup on action items from meeting.
- Performs other related duties.
Qualifications:
Education and Experience
Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities:
- Ability to type 55 w.p.m.
- Ability to work independently and manage multiple and rapidly changing priorities.
- Ability to deal effectively with others.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.
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