Administrative Assistant to Clinic Management Team

1 week ago

Richmond Hill, Ontario, Canada Canadian Memorial Chiropractic College Full time

The Canadian Memorial Chiropractic College (CMCC), established in 1945, is recognised internationally for excellence in chiropractic education, research and patient care.


Vision:
Our vision is to be an academic institution recognised for creating leaders in spinal health.

Mission:
Our mission is to deliver world class chiropractic education, research and patient care.

Our employees have a commitment and dedication to the advancement of health care. We continue to seek talented individuals who make a positive difference in living our vision and mission.

Position:
Administrative Assistant to Clinic Management Team (CMT)

(Contract - 5 Months, 35 hours per week)

Reports to:
Director, Clinic Operations and Initiatives

Start Date:

ASAP

End Date:
November 3, 2023

Job Posting Date:
May 29, 2023

Application Deadline:
June 9, 2023

***: CMCC is looking for a proactive individual who can balance multiple competing priorities and tasks with efficiency, diplomacy and good judgement. The successful incumbent will provide administrative support for the Dean, Clinics and Clinic Management Team (CMT). They will act as a communication liaison for the Division and will assist CMT with various administrative matters by building relationships that foster institutional collaboration.

RESPONSIBILITIES:

  • Maintains automated/administrative processes including the deployment of clinical staff and students, ongoing administrative refinements and training programs for faculty and students.
  • Provides administrative support to the Dean, Clinics and CMT members.
  • Coordinates meetings: scheduling, minute taking, catering and preparing meeting materials.
  • Formats documentation including reports and exams.
  • Supports examinations by arranging personnel and supplies.
  • Acts as a liaison and resource for students, providing information as well as facilitating meetings with CMT.
  • Orders and arranges for delivery of printed materials (including brochures and forms).
  • Maintains inventory of supplies retained on hand, monitors laundry supplies and arranges for additional deliveries if required.
  • Administers the KIRO/Canvas (learning management software) sites for all Year IV courses including development of databases, management, support and reporting for all courses and programs.
  • Creates surveys, compiles data and prepares reports based ontabulation of surveys, summaries and evaluations.
  • Creates and updates procedural manuals such as clinicians' and interns' manual, CMT office procedures, etc.
  • Oversees administrative tasks related to observership programs and equipment repair.
  • Performs other duties as required.

QUALIFICATIONS:

Academic:

  • Postsecondary education in Office Administration or related field.

Skills and Knowledge:

  • Minimum of 5 years secretarial/administrative experience with excellent customer service.
  • Demonstrated superior oral and written communication skills.
  • Preference for individuals with experience in statistical software packages, and learning management systems (LMS).
  • Clear understanding of office protocols, including setting agendas and taking minutes for meetings.
  • Excellent attention to detail, responsible and highly motivated.
  • Proven ability to work both independently with mínimal supervision and cooperatively with other team members.
  • Demonstrated strong oral and written communication skills. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
  • Welldeveloped interpersonal skills and the ability to conduct matters with tact and diplomacy.
  • Ability to handle sensitive situations and maintain strict confidentiality; Knowledge and adherence to privacy and confidentiality legislation.
  • Wellorganized with the ability to adapt quickly to fluctuating priorities and time sensitive date requirements
  • Models professional attributes and the core values of CMCC, Communication, Accountability, Respect & Excellence
  • Internal applicants are required to inform their Division Director of their intentions to apply, prior to doing so_
  • All CVs must be in the correct CMCC format._
  • In our commitment to promote fair and equitable treatment of all employees and applicants, CMCC provides equal employment opportunities for all individuals regardless of age, sex, disability, race, ethnic origin, citizenship, creed, sexual orientation, marital status or any other ground as described in the Ontario Human Rights Code._
  • CMCC's implementation and support of employment initiatives encourage diversified labour force participation and equal access to opportunities based on merit and performance._
  • In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and CMCC Accessibility Policy, accessible formats and communication supports are available upon request for all parts of the hiring process. Applicants are required

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