Finance Administrative Assistant

1 week ago

Toronto, Ontario, Canada Jaguar Media Inc Full time

Duties and Responsibilities:

Finance and Tax

· Enters current and postdated tax payments received at front counter and in mail.

· Performs property owner mailing address changes.

· Prepares monthly address change reports and email MPAC to update.

· Assists the Tax Clerk with ownership changes and mailing out new owner packages.

· Prepares new owner package inserts for Tax Clerk.

· Prints and re-mails tax documents as required.

· Prepares bank deposits for monies received.

· Orders tax bills, newsletters, envelopes, and additional inserts for tax billings.

· Assists with interim and final tax bill process.

· Assists with tax arrears reminder notice process.

· Maintains Finance and petty cash floats.

· Enters and deposits transfer station tip fees and debit transactions.

· Enters and maintains fuel data for municipal vehicals and equipment.

· Ensures the confidentiality of all information in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

· Other duties as assigned or required.

Receptionist

· Primary telephone reception for the office and responds to inquiries and redirection of calls if needed.

· Primary reception of residents and visitors at the office and redirection as needed.

· Primary email reception for general Trent Lakes email.

· Answers inquiries and makes appropriate referral of questions if required.

· Order, receive and disburse office supplies, such as paper, pens, coffee, mats, dishtowels, etc.

· Coordinates office equipment maintenance for printers, mail machine and folder stuffer.

· Picks up mail daily from mailbox, opens and directs mail, prepares outgoing mail, including courier deliveries.

· Processes and investigates all returned mail.

· Assists with resolving problems and complaints.

· Prepares burn permits and dog tags at front counter.

· Maintains and coordinates water sample program with the Peterborough Health Unit.

· Other duties as assigned or required.

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