Office Administrator

1 week ago


Maple Ridge, British Columbia, Canada Scott's Dream Home Team Inc. & Christina Scott Realtor Full time

Responsibilities:
Tasks involve a range of duties aimed at ensuring smooth day-to-day operations and effective client interactions.

  • Manage and oversee daily office operations
  • Coordinate and schedule appointments, meetings, and events
  • Maintain office supplies and equipment inventory
  • Prepare and distribute correspondence, memos, and reports
  • Assist in budgeting and financial recordkeeping and expense tracking
  • Manage vendor relationships and negotiate contracts
  • Client database management
  • Contract and document preparation & project documentation
  • Listing coordination & transaction coordination
  • File management
  • Client followup
  • Event coordination
  • Market research
  • Billing and Invoicing support
  • Quality Control
  • Develop and implement training programs for new employees
  • Handle payroll processing and ensure accurate recordkeeping

Qualifications & Skills:

  • High school diploma or equivalent; additional education in real estate or related field a plus
  • Strong clerical skills with attention to detail
  • Proficient in budgeting and financial management
  • Experience in vendor management and contract negotiation
  • Ability to effectively manage a team of administrative staff
  • Proficiency in QuickBooks or similar accounting software
  • Experience in developing training programs for employees
  • Knowledge of front desk operations and customer service principles
  • Excellent supervisory skills with the ability to delegate tasks effectively
  • Strong administrative skills with proficiency in Microsoft Office Suite
  • Familiarity with payroll processing systems

Salary:
$18.59-$29.21 per hour

Expected hours: 40 per week

Benefits:

  • Onsite parking
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus pay
  • Overtime pay

Education:

  • Secondary School (preferred)

Language:

  • English (required)

Ability to Commute:

  • Maple Ridge, BC V2X 3N1 (required)

Ability to Relocate:

  • Maple Ridge, BC V2X 3N1: Relocate before starting work (required)

Work Location:
In person

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