Accounts Payable Coordinator

2 weeks ago

Richmond Hill, Ontario, Canada Chair-Man Mills Corp Full time

Responsibilities:

  • Process all approved invoices in a timely manner to Microsoft Dynamics for all divisions of the company.
  • Process accurate and timely payment of invoices per payment terms.
  • Initiates the weekly EFT/ACH/cheque run and monthend close process.
  • Sends remittances to vendors after processing the payments.
  • Ensures invoices are posted in appropriate GL accounts per company chart of accounts.
  • Setup new A/P vendor account and maintains A/P vendor database in accounting system.
  • Maintains pending payable files until documentation received and the payment processed.
  • Obtains approval for disbursements and ensures that expenditures do not exceed authority levels.
  • Prepares vendors' price increase tracker and updates it on a regular basis.
  • Coordinate with the purchasing staff regarding various Revenue Producing Assets purchases and updates the RPA tracker.
  • Prepares accrual journal entries at monthend close.
  • Reconciles subledger with GL at monthend close in coordination with Controller.
  • Reconciles vendor statements and communicates with vendors as required.
  • Responds to inquiries from internal and external stakeholders to promptly resolve the issues and discrepancies if any.
  • Maintains documentation for suppliers' files.
  • Performing account/payment reconciliations.
  • Perform other duties as required or assigned from time to time
  • Owns shared responsibility to create and maintain a safe, healthy workplace culture and a work environment in which all individuals are treated with respect and dignity, and where workplace violence, harassment and bullying are not tolerated from any person in the workplace by acting in compliance with applicable legislation and company safe work procedures and practices, as required by applicable company policies.

Requirements:

  • Bachelor's degree or diploma in accounting, finance or related field.
  • A minimum of 34 years of direct work experience in accounting and finance in accounts payable.
  • Effective attention to detail and a high degree of accuracy.
  • Excellent communication, interpersonal and time management skills.
  • Ability to adapt to a changing environment and meet deadlines.
  • Ability to analyze business process and maintain internal controls.
  • Intermediate knowledge of MS Office
  • Excel, Outlook.
  • Proficiency with MS Dynamics is an asset.

Hybrid, 2-3 days per week in office

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • Onsite parking

Schedule:

  • Monday to Friday

Application question(s):

  • Are you available for Hybrid, 23 days per week in office

Experience:

  • Accounts payable: 4 years (preferred)

Work Location:
Hybrid remote in NORTH YORK, ON

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