Executive Assistant to Mayor

2 weeks ago

Keswick, Ontario, Canada Town of Georgina Full time

Executive Assistant to Mayor & Council
(Posting #

Department:
Legislative Services

Division:
Clerks

Location:
Civic Center with opportunity for some flexible work arrangements

Status:
Permanent, Full Time

Hours of Work: 35 hours per week

Number of Positions: 1

Salary:
$74,256 to $87,378 per annum

Date Posted:
January 13, 2023

Date Closing:
January 27, 2023

Come work with us
Employment with the Town of Georgina offers an opportunity to make a positive difference in our community. We are a progressive, forward-thinking organization focused on continuous improvement, innovation and providing exceptional customer service. We offer a collaborative team environment and an excellent place to take charge of your career.

Position Purpose


Reporting to the Town Clerk, the Executive Assistant to Mayor & Council is responsible for supporting the day-to-day operation and administration for Mayor & Council, including taking minutes at meetings, scheduling meetings and appointments; coordinating administrative and support functions for the Office of the Mayor and the Clerks Division including purchasing, budget and financial activities; handling sensitive political and human resource issues; conducting research; responding to and/or redirecting inquiries/communications; event planning and execution; and completing special projects as assigned.

This role is responsible for maintaining contact with various other levels of government on high-level confidential matters to ensure the position of the Mayor is relayed appropriately and effective public relations, which includes interaction and liaison with Members of Council, staff at all levels, residents, community organizations and numerous levels of government and political and business contacts.

_For full details, please see attached job description._

Minimum Qualifications

  • Successful completion of a postsecondary degree in Public Administration, Business or related field or approved equivalent combination of education and experience.
  • Minimum five (5) years demonstrated experience in a progressively responsible senior administrative role.

_For full details, please see attached job description._

How to apply

Committed to diversity and a barrier-free environment


The Town of Georgina is an equal opportunity employer and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process.

Please advise the Human Resources Office to ensure your accessibility needs are accommodated.

JOB DESCRIPTION

Title:
Executive Assistant to Mayor & Council

Position #:
NU28

Department:
Administrative Services

Division:
Clerks

Date Created:
November 1999

Revision Date:
January 2023

Reports To:
Town Clerk

Job Grade:5

Direct Reports:
None

Indirect Reports:
None

Employee Group:
Non-Union

Position Summary


Reporting to the Town Clerk, the Executive Assistant to Mayor & Council is responsible for supporting the day-to-day operation and administration for Mayor & Council, including taking minutes at meetings, scheduling meetings and appointments; coordinating administrative and support functions for the Office of the Mayor and the Clerks Division including purchasing, budget and financial activities; handling sensitive political and human resource issues; conducting research; responding to and/or redirecting inquiries/communications; event planning and execution; and completing special projects as assigned.

This role is responsible for maintaining contact with various other levels of government on high-level confidential matters to ensure the position of the Mayor is relayed appropriately and effective public relations, which includes interaction and liaison with Members of Council, staff at all levels, residents, community organizations and numerous levels of government and political and business contacts.


Responsibilities
-
Administrative Duties

  • Keeps the Mayor and members of Council apprised of daytoday matters; recommends action to resolve and expedite issues; identifies sensitive issues; handles highly confidential material; responds in an efficient manner to enquiries, requests and concerns from Members of Council, all sectors of the public, staff, businesses and other levels of government and community groups; resolves matters through utilization of internal or external resources; ensures the inquiries by the Mayor and Members of Council to staff or external entities are expedited.
  • Acts as the communication link, liaises with and actively builds, establishes and maintains rapport with community groups, businesses, Councillors, Department Heads, staff, the general public and other elected government officials and government agencies to exchange information and maintain a positive image for the Office of the Mayor and maintain

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