Business Services Coordinator

2 weeks ago

Toronto, Ontario, Canada University of Toronto Full time $88,819

Faculty/Division:
VP - Research

Portfolio of the Vice President Research and Innovation

Campus:
St. George (Downtown Toronto)

The Vice-President, Research & Innovation (VPRI) portfolio supports the University of Toronto as a top public research university in the world.

Our work supports, fosters and promotes the research and innovation culture and activities of our faculty, staff and students, along with our partner hospitals, funding sponsors, and partners in the public and private sector.

VPRI provides a full range of services including guidance to faculty, staff and students on funding opportunities, research agreement negotiation, oversightand accountability services including research accounting, environmental health and safety, innovation and entrepreneurship, partnerships, policies and procedures, and institutional awards and honours.

University of Toronto Entrepreneurship (UTE) is part of the Vice-President, Research & Innovation portfolio.

The UTE community accelerates ideas, people, social impact, and technologies, all while striving to create an environment that is inclusive and representative of the diverse and talented innovators we serve.

UTE is a central voice for entrepreneurship across U of T's three campuses and represents a powerful network of 12+ accelerators.

We are here to support, develop and celebrate our best and brightest founders and their startups through a broad range of resources, network access and entrepreneurship activities.


Reporting to the Director, U of T Entrepreneurship (UTE) and to the Manager, Budget and Operations, you will work to support the overall U of T Entrepreneurship mandate to provide a high level of professional service to the University's entrepreneurship community including faculty members, academic administrators, administrative staff and representatives ofpartner institutions and sponsor organizations.

As the Financial & Business Services Coordinator, you will play an integral role in providing a wide range of financial analysis, reporting and administration for our department, including overseeing the day-to-day financial administration of various fund sources, reconciling financial statements, investigating discrepancies and preparing financial reports.

Your extensive financial background combined with your solid organizational, analytical and critical thinking skills will be key to your success in this role.

In addition, the incumbent will oversee day-to-day operational and administrative needs for the department.


Monitoring UTE budget to ensure expenditures remain within budgeted allocations; planning and administering expenditures for operating and restricted funds, including partnership reporting; Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements.

Collecting supporting documentation required for financial administration, payroll and HRIS processing; processing payroll, processing expense reimbursements.
Providing advice and data to support the development of business cases and analytics for departmental initiatives
Tracking and monitoring service contracts for payment and renewal
Advanced College Diploma (3 years) in accounting or business administration, or an acceptable combination of equivalent experience.
Minimum three (3) years of relevant experience in financial administration including financial reporting, data collection and data management.
Experience in administering private and public sector partnerships.

Demonstrated understanding of financial management procedures, accounting principles and procedures, and research funding agency policies with an ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations.

Experience providing financial and payroll processing support, including processing expense reimbursements, accounts payable, creating and updating personnel records, entering and tracking timesheets, and troubleshooting discrepancies.

Strong skills with MS Office (Word, Excel, PowerPoint, Access).
Strong numerical accounting, financial and analytical skills.

Demonstrated organizational skills and ability to work accurately under pressure, multi-task, and prioritize and re-prioritize under frequently shifting circumstances.

Assets (Nonessential):

Experience in sponsor-reporting and compliance.

Schedule:
Full-Time

Job Category:
Finance/Budget/Planning/Audit

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

however, Canadians and permanent residents will be given priority.

Diversity Statement


The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community.

We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.

We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary.

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.

Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA).

As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

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