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Marine Services Administrative Assistant

3 months ago

Kingston, Ontario, Canada Ministry of Transportation Full time

Do you consider yourself an efficient, bilingual self-starter with a strong administrative background? Are you seeking a position that will allow you to fully showcase your skills? If so, then please consider this opportunity with Marine Services.


OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: This dynamic role will require you to:

  • Provide administrative and business support services for managers and staff
  • Maintain, update and track office staffing actions, expenditures, reconcile expenses and identify issues and discrepancies, recommending corrective action.
  • Establish and maintain electronic and hard copy filing systems
  • Prepare a variety of word processing materials and providing related services
  • Greet visitors, answer and screen telephone calls, and respond to routine inquiries

Please note:

This position is required to travel weekly between the Regional office, Glenora Ferry Terminal and Wolfe Island Ferry Terminal to provide support services in all locations.


How do I qualify?:

Mandatory requirement:

  • Proficiency in English and oral French at the advanced level.
  • Valid Class G Ontario Driver's License.

Administrative Knowledge and Abilities:

  • You have working knowledge of administrative/office procedures and guidelines, including records management
  • You have knowledge of financial processes and are able to maintain office budget

Analytical and Computer Skills:

  • You have analytical skills to review expenditures, identify and resolve discrepancies
  • You have coordination and organizational skills to determine priorities and organize own work

Communication Skills:

  • You have proven communication skills to perform reception duties and respond to general inquiries with tact and diplomacy
  • You have interpersonal skills to effectively work with others

Additional Information:

Address:

  • 1 Bilingual Temporary, duration up to 9 months, 1355 John Counter Blvd, Kingston, East Region

Compensation Group:

  • Ontario Public Service Employees Union
  • Understanding the job ad definitions
    Schedule:
  • 3.7
    Category:
  • Administrative and Support Services
    Posted on:
  • Wednesday, May 31, 2023
    Note:
  • This ad is also available in French.
  • C-MT199834/23