Administrative Assistant

1 week ago


Charlottetown, Prince Edward Island, Canada Cox & Palmer Full time

Administrative Assistant | Charlottetown, PE:


Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions.

The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

We currently have an opening for an Administrative Assistant in our Charlottetown office.

SUMMARY OF RESPONSIBILITIES

  • Prepares, reviews and edits a wide range of legal documents and correspondence of a confidential nature, transcribing dictation as needed;
  • Creates and maintains a filing system; opens and closes files in a timely fashion. Performs conflict searches, external searches, and processes client intake forms;
  • Establishes and maintains a current calendar of events and a deadline reminder system for assigned lawyer(s) arranges meetings and schedules appointments;
  • Prepares statements of account (prebills), receipts incoming cheques and requests outgoing cheques, prepares lawyer expense claims and closes transactions;
  • Acts as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal and government departments as requested;
  • Where applicable, reviews court lists, posts/tracks time, and prepares and maintains clients' records (e.g. minute books);
  • Other related and administrative duties as assigned.

SKILLS & QUALIFICATIONS

  • Degree or diploma in business, office administration or an acceptable combination of education and experience;
  • Two to three years of experience working in an office administration position;
  • Excellent written and verbal communication skills;
  • Organized approach to multitasking in a high activity environment;
  • Ability to work independently as well as in a team environment;
  • Ability to handle highly sensitive situations in a professional, confidential, and courteous manner.
Cox & Palmer, PEI provides a competitive compensation and benefits package including:

  • Wage range
  • $18-$22 an hour, which is determined by experience;
  • Paid sick days, along with four personal days;
  • Firm paid Health, Dental, and Life insurance plans;
  • Group Pension Plan with employer matching contributions;
  • Employee and Family Assistance Program;
  • An annual Health and Fitness Allowance.

APPLY
Sam Doyle
Cox & Palmer - Charlottetown Office

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