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Space Occupancy Planner
3 months ago
ABOUT US
SUMMARY
The
Space/Occupancy Planner ensures the effective management of space occupied by an assigned Client, assists in developing strategic occupancy plans & forecasts and develops options to achieve client occupancy needs.
The incumbent works with internal BGIS, Client and consultant resources, as required, to ensure timely, successful implementation of space & occupancy planning objectives and initiatives.
KEY DUTIES & RESPONSIBILITIES
Occupancy Planning
- Baseline existing facilities to determine square footage (rentable and useable) and lease terms and expirations.
- Identifies priority needs or planned changes, relocation or renewals, as needed in support of achieving Client business needs.
- Prioritization and plans are made in alignment with overall occupancy and space standards and strategies.
- Develops short
- Creates "What If" scenario planning, portfolio/space modelling as required.
- Produces 3D renderings / visualizations / presentations.
Occupancy Reporting/Analysis
- Analyzes the CAFM system outputs, evaluates current space usage in relation to cost, standards, strategic and Client business drivers.
- Prepares studies and reports outlining facilities plans for consultation and recommendation with the Client.
- Analyzes cost / benefit to client group for proposed changes and makes recommendations based on what is best for the Client.
- Ensures proper and timely project
Continuous Improvement
- Identifies situations which represent opportunities for significant cost savings and Client business improvements and makes appropriate recommendations.
- Liaises with necessary divisions within BGIS and the Client Group to initiate the implementation of approved plans / changes to space (i.e. leasing, design, project management, and finance).
- Works with appropriate parties (Project Management, Client Services, and Client and contractor resources) to ensure continuous improvement and successful delivery of space planning needs.
Other
- Manages expectations and needs of Client user groups without compromising Client or BGIS objectives.
- Incorporates sustainable practices, where practical, into space planning delivery, in accordance with BGIS processes.
- Performs other duties, as assigned.
- Ability to create 3D renderings and visualizations / presentations.
- Experience in facilities office planning and general knowledge of real estate business.
- General understanding of leasing structures.
- Strong working knowledge of project management, design, move management, construction and scheduling as well as knowledge of various furniture systems, interiors, materials, and finishes.
- Knowledge of and experience with industry standards and regulations.
- Strong organizational and time management skills. Ability to manage multiple assignments simultaneously.
- Resultsoriented.
- Strong client service / management skills.
- Strong interpersonal skills.
- Excellent verbal and written communication skills, including presentation, documentation and report writing skills.
- Strong analytical, problem solving and conflict management skills.
- Ability to assist with RPF bid document submissions.
- Develop client case studies for marketing materials.
- Thorough knowledge of building code.
- IWMS and/or space management tool for occupancy planning.
Licenses and/or Professional Accreditation
- Interior Design is required.
- NCIDQ, LEED AP, BCIN, MCR, Bill 124 would be considered an asset.