Department Administrator

2 weeks ago

Hamilton, Ontario, Canada McMaster University Full time

Schedule
Monday-Friday 8:30 a.m.

4:30 p.m.

Hybrid Accomodation

Education Level
2 year Community College diploma in Office Administration, Accounting, or a related field.

Career Level
Requires 4 years of relevant experience

Job Description Number


TJD018- Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

_


At
McMaster University, we strive to attract, develop, and retain talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of each individual.

McMaster is one of the Top 70 Universities in the World and is recognized as Canada's Most Research-Intensive University.

McMaster continues to be recognized as one of the top employers in the Hamilton/Niagara region and one of Canada's Top Diversity employers.


The
Faculty of Health Sciences (FHS), the largest Faculty within McMaster, is unique as the only Canadian university that combines schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, Bachelor of Health Sciences, physician assistant and postgraduate health sciences education within one faculty.

Our pioneering approaches to education and our reputation for world-class research has consistently placed McMaster and the Faculty among the top 50 universities in the world for health and medicine.


Those who join FHS will find a community of 5,400 talented individuals who are inspired by the faculty's commitment to our values of interprofessional collaboration, commitment to our communities, accountability, innovation, excellence, integrity, respect, and optimism.


Unit/Project Description:

The
Firestone Institute for Respiratory Health (FIRH)** is based out of St. Joseph's Healthcare in Hamilton, Ontario, Canada and is affiliated with McMaster University's Department of Medicine. Clinical, research and educational activities are integrated and largely collaborative within the FIRH.

The intent of this institute is to provide optimal patient care through clinical practice, translational research and the training of health care professionals.

We are currently sseeking a new
Department Administrator to oversee and assist with many of the FIRH's day-to-day operational, financial and administrative processes

Job Summary:

Accountable for developing, implementing, and maintaining the efficient operation of a program or institute. Responsible for providing overall administrative support including coordinating specific aspects such as administration and financial management.

Requires independent decision making within a delegated area of authority and the exercise of leadership in the oversight of relevant services.


Purpose and Key Functions:

  • Identify and analyze administrative, financial, accounting, and budgetary problems and prepare recommendations for review and approval by others.
  • Collect, analyze, assess, and summarize information relevant to the decisionmaking process and develop recommendations for final approval and implementation.
  • Develop the budget for review and approval.
  • Implement and maintain the department budget. Create financial projections and make adjustments to the budget throughout the fiscal year.
  • Exercise appropriate controls, monitor, and reconcile accounts.
  • Develop estimates of time, resources, and budgets for various activities and events.
  • Gather and compile information required to prepare reports and budgets.
  • Complete a variety of human resources and financial forms including, but not limited to, recruit and position forms, budget forms, travel expense reports, advances and electronic cheque requisitions,
  • Input and approve financial and other information required to process payroll.
  • Respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
  • Exchange financial and administrative information with others.
  • Provide financial and budgetary advice to others.
  • Source pricing information, negotiate with vendors, and independently make decisions regarding the purchase of equipment and supplies.
  • Plan and coordinate arrangements for annual events and meetings.
  • Liaise with internal departments to resolve payroll and other human resources related issues.
  • Update and maintain spreadsheets and databases.
  • Gather and compile the paperwork required to facilitate the hiring process.

Supervision:

  • Provide lead hand supervision and is responsible for the quality and quantity of work of others.

Requirements:

  • 2 year Community College diploma in Office Administration, Accounting, or a related field.
  • Requires 4 years of rel

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