Saint John Office Support Assistant
2 weeks ago
Discover
The Opportunity
Saint John, NBLegal and JusticeEntry LevelFull-timeAre you an administrative professional looking for a new and exciting opportunity? Do you enjoy providing exceptional client service while working in a fast-paced, innovative and collaborative environment where you learn daily?
McInnes Cooper is seeking a proactive client service-focused Office Support Assistant to join our Legal Services team in our Saint John office for a full-time permanent position. This position will provide general administration support to our Legal Support Services team ensuring the overall operational needs of the office are met.
As an Office Support Assistant, you will be responsible for:
Legal Services Support
Document preparation duties including preparation of letters/transcribing documents, scanning, printing, and making copies; File management of documents both in paper and electronic formats; Arrange deliveries and couriers, including hand deliveries when necessary; Assist with the management of files including opening and closing files; Enter time entries for lawyers in the firm's finance software; Prepare client invoices and expense claims; Schedule and coordinate meetings; and, Provide backup coverage to Legal Assistant(s) during vacations or absences.Office Support
Assist with meeting room preparation and audio-visual equipment setup; Covering reception, which includes greeting clients, answering the phone and redirecting calls, managing boardroom bookings and requirements; Maintain the organization and stock of office supplies; Oversee file management & estate planning document storage; Regular lifting of weights up to 20lbs; and Role includes long periods of standing and sitting.The successful candidate will possess the following skill set:
Office/Legal Administration Diploma or related education or transferable administrative experience; Exceptional time management; excels in a demanding, fast-paced environment, highly detail-oriented, and flexible to changing priorities; Exceptional technology skills, with proficiency in all aspects of Microsoft Office; Exceptional communication skills, a special focus on client service and the highest degree of professionalism; and, Working in a team environment, the successful candidate will be a strong team player with high personal integrity.Our team members have access to:
Defined-benefit pension plan; Firm-paid health and dental benefits; Health spending account; Personal (wellness) spending account; Time for you:Including vacation, personal and sick days. Our Team - we can't say enough about our people You will be part of a collaborative, collegial, respectful and caring team; and, Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many moreMcInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our on-line application process.
As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at or
ShareWe're looking for
Core Skills
Ability to Multi-TaskPositive Can-do AttitudeHighly-organizedHighly detail orientedExcellent time management skillsExcellent communication and interpersonal skillsDependable Team PlayerClient-focusedAdaptable and FlexibleThrive in A Fast-paced EnvironmentA little bit about us
McInnes Cooper
About MC
McInnes Cooper is among the 25 largest law firms in Canada and a member of Lex Mundi, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients from Canada and abroad, the firm continues to thrive through its relentless focus on client success, talent engagement and innovation. With an integrated team of 220 lawyers and over 250 professional resources across seven offices in Charlottetown, Fredericton, Halifax, Moncton, Saint John, St. John's and Sydney, McInnes Cooper is positioned - both in size and experience - to offer clients a full range of legal services.
Our People
At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences.
Diversity & Inclusion
We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents.
Collective Social Responsibility
We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort.
Pro Bono Legal Services
Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest.
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