Administrative Secretary Social Work and Psychology

2 weeks ago

Vancouver, British Columbia, Canada PHSA Full time

Administrative Secretary Social Work and Psychology
Children's & Women's Health Center

Vancouver, BC


Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care.


What you'll do

  • Schedule patient appointments and books followup appointments into database. Input, sort, retrieve and maintain database of patient information.
  • Performs reception duties including receiving and directing patients, answering, screening and redirecting phone calls, taking messages including calls from pharmacies for refill prescriptions and verification.
  • Draft documents such as letters and agendas.
  • Arrange meetings, book meeting rooms. Maintain calendars, records, transcribe and distributes minutes.
  • Send, receive, sort, and distribute all incoming mail, faxes, reports and documents and processes outgoing mail. Arranges for courier service as needed.
  • Maintain office/medical supply inventory by processing requisitions' for stationary and medical supplies.
  • Prepare and submit expense claims by ensuring invoices are coded to correct cost centre and authorized for payment. Maintain a bringforward system for all billings/invoices. Submit check requisitions for reimbursements and expenditures to PHSA finance.
  • Input/extract information from database to establish, maintain and store financial data.

What you bring

Qualifications:

  • Grade 12 and two year's recent related experience or an equivalent combination of education, training and experience.
  • Knowledge of medical terminology
Skills & Knowledge

  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act
  • Keyboard at least 45 wpm.
  • Communicate effectively verbally and in writing.
  • Organize work
  • Deal with others effectively
  • Operate related equipment.

What we bring
Every PHSA employee enables the best possible patient care for our patients and their families.

Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.

That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.


  • Join one of BC's largest employers with provincewide programs, services and operations offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
  • Access to professional development opportunities through our inhouse training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type:
Casual

Wage:
$26.06 / Hour

Location:4500 Oak St, Vancouver, BC V6H 3N1

Closing date:
Applications accepted until position is filled

Hours of Work:
Monday to Friday)

Requisition # 156537E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do
***The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province.

Our values reflect our commitment to excellence and include:
Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to employment equity, encouraging all qualified individuals to apply.

We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments' unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation

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