Financial Assistant

1 week ago

Victoria, British Columbia, Canada Camosun College Full time

GENERAL STATEMENT

Without direct supervision, but in consultation with supervisor, the Financial Assistant performs general accounting and clerical support functions in the preparation, maintenance, processing and reconciling of financial transaction records and reports.

The assistant also provides support for a variety of Finance areas including accounts payable, accounts receivable, and purchasing as required; and serves as a resource person for other college departments and students to resolve a variety of problems to support financial operations.


TYPICAL DUTIES

  • Collects and processes cash receipts, records payments appropriately in the Colleague
  • Finance system, reconciles daily cash sessions, and ensures that discrepancies are investigated and corrected;
  • Ensures cash, cheques and funds are securely stored in a locked location until deposited;
  • Downloads and verifies electronic fund transfer (EFT) payment data from the financial institutions, accurately allocates and reconciles the EFT payments with the system generated reports;
  • Processes, imports, and verifies financial data into the Colleague
  • Finance system in a timely manner; including but not limited to
- creates and enters journal entries and performs general ledger account reconciliations;
- reconciles and balances client accounts;
- assists with various data entry such as travel claims, petty cash reconciliations, student bursaries and refunds, and other entries as required;
- conducts financial system data review and cleanup; and
- generates and reviews system generated reports for accuracy;

  • Reviews and updates the signing authority database through consultation with schools and departments;
  • Assists with the monthly Visa reconciliation process, verifies supporting documentation, reviews transactions for eligibility and appropriate account coding;
  • Provides receptionist duties, responds to general accounting inquiries, and directs inquiries to the appropriate financial area;
  • Receives, scans and indexes sponsorship documents and records data appropriately for the preparation of timely invoice issuing;
  • Administers and reconciles external third parties GL accounts and produces expenditure invoices to clients on a monthly basis;
  • Maintains and reviews the aged accounts receivables report, investigates delinquent balances and cleans up the accounts accordingly;
  • Performs soft collection calls within standards set by the College for outstanding debts and communicates disputes or issues to the Supervisor;
  • Performs a variety of clerical functions, such as but not limited to filing, copying, mail distribution, as well as provides administrative support for meetings, special events and workshops;
  • Liaises with Facilities Services on applicable requests/work orders and followups to ensure completion in a timely manner;
  • Orders and maintains department equipment, supplies, stationary and related inventories;
  • Assists in special projects and software upgrade testing as assigned from time to time;
  • Participates and completes as directed in the maintenance and updating of related processes and procedures;
  • Performs other related duties similar in scope and complexity.

QUALIFICATIONS
Successful completion of a police information check is required.


Grade 12 and a two-year accounting certificate plus three years experience in a computerized accounting environment, or an equivalent combination of education and experience.


  • Knowledge of cash management principles and procedures;
  • Ability to process large volumes of work accurately and in an organized manner;
  • General knowledge of accounts payable and receivable processes;
  • Ability to analyze and solve problems;
  • Proven ability to work independently, and assume responsibility and accountability to complete duties and assignments;
  • Demonstrated ability to work under pressure and meet scheduled deadlines;
  • Experience and accuracy with Windows and MS Office suite;
  • Ability to relate well and work effectively with students, public and College staff in a tactful, courteous, and diplomatic manner.
This job posting closes on August 13, 2023.

Job Types:
Full-time, Permanent

Salary:
$28.40-$30.32 per hour

Benefits:

  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • Tuition reimbursement
  • Vision care

Schedule:

  • Monday to Friday

Work Location:
In person

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Raymond James Financial Full time

    Administrative Assistant At Raymond James,_ __we__ _**_develop,_ __we__ _**_collaborate,_ __we__ _**_decide,_ __we__ _**_deliver, and_ __we__ _**_improve together_.Raymond James Ltd. is Canada's leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Western Financial Group Full time

    We are one of Canada's Top Employer, Join UsAre you an experienced Administrator looking for your next great role?Administrative Assistant, Commercial UnderwritingAs an Administrative Assistant - Commercial Underwriting, you will provide support to the commercial underwriting team in all aspects of administrative functions. You will report directly to the...

  • Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada Raymond James Financial Full time

    Administrative AssistantJob SummaryWhat will you do? Prepare account opening documentation; Follow up on documentation with clients or back office as required; Follow up on client trades to ensure proper settlement and delivery; Review daily account activity and prepare reports based on the information; Monitor all pending transfers to ensure completion on a...

  • Assistant Deputy Minister and Executive Financial

    1 week ago

    Victoria, British Columbia, Canada BC Public Service Full time

    Posting Title- Assistant Deputy Minister and Executive Financial Officer- Position Classification- Assistant Deputy Minister 1- Union- N/A- Work Options- Location- Vancouver, BC V6B 0N8 CA Victoria, BC V9B 6X2 CA (Primary) Salary Range $167,400 to $213,700 per annum Close Date 9/6/2023 Job Type Regular Full Time Temporary End Date Ministry/Organization BC...

  • Assistant Financial Department Manager

    1 week ago

    Victoria, British Columbia, Canada IDM Youth Services Full time

    IDM Youth Services Inc. has been providing therapeutic, all-inclusive, residential, group living facilities for youth in the care of the Ministry of Children and Family Development in Victoria, British Columbia since 2010. From its small beginnings to its current state, IDM has always dedicated superior care to the youth we serve.We are currently looking for...

  • Financial Analyst

    1 week ago

    Victoria, British Columbia, Canada Capital Regional District Full time

    The Capital Regional District (CRD) is the _- regional government_- for 13 municipalities and three electoral areas on _- southern Vancouver Island and the surrounding Gulf Islands_- , serving more than 432,000 people. _ Our _- administrative boundaries_- span the Traditional Territories of many _ First Nations_- , all of whom have a long standing...

  • Assistant Manager, Underwriting

    1 week ago

    Victoria, British Columbia, Canada Western Financial Group Full time

    We are one of Canada's Top Employers, Join UsAssistant Manager, Commercial UnderwritingYour success stems from your ability to effectively lead a high performing team, implement strategies to improve efficiencies and maintain underwriting guidelines. You have the opportunity to be part of a collaborative team, who contribute to the overall success of the...

  • Financial Analyst

    1 week ago

    Victoria, British Columbia, Canada BC Assessment Full time

    BC Assessment is currently looking for a Financial Analyst to join our Accounting and Reporting team This permanent opportunity is based out of our Uptown Victoria, BC office location.Organization OverviewBC Assessment is a Provincial Crown Corporation that develops and maintains real property assessments throughout British Columbia in addition to providing...

  • Financial Analyst

    1 week ago

    Victoria, British Columbia, Canada The Corporation of The City of Victoria Full time

    Job Description:Competition #23/70Internal/External PostingClosing date: March 28, 2023***Financial Analyst - Budgets (Continuous)Finance DepartmentThe City of Victoria's Finance department has an exciting opportunity for a Financial Analyst - Budgets to join our team with the goal of providing exceptional service. At the City, we work collaboratively,...

  • Financial Coordinator

    1 week ago

    Victoria, British Columbia, Canada Maximus Full time

    Company Profile:Job Description:Role SummaryReporting to the Employment Services Manager, the Financial Coordinator supports WorkBC Clients' financial and employment objectives by assessing financial support needs and coordinating available resources according to Client eligibility. The Financial Coordinator establishes positive working relationships with...

  • Financial Analyst

    1 week ago

    Victoria, British Columbia, Canada St. Margaret's School Full time

    Financial Analyst - Accounts Receivable:- Regular _Internal/External PostingPosting Date:March 5, 2024 | Closing Date:March 12, 2024:Posting # _HoursMonday-Friday, 37.5 hours per week.SalaryStarting wage of $31.83 per hour. Range of $ $33.42 per hour, depending on years of service at SMS. This is a bargaining unit position, in the Professional Employees...

  • Administrative Assistant, Commercial Financial

    1 week ago

    Victoria, British Columbia, Canada Royal Bank of Canada Full time

    Come Work with UsAt RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.Whether you're helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that...

  • Financial Controller

    1 week ago

    Victoria, British Columbia, Canada Reliable Controls Full time

    Who we are:Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs.We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we nurture a...

  • Financial Support Specialist

    1 week ago

    Victoria, British Columbia, Canada BC Legal Management Association Full time

    Note: This is for a 12-month full-time position for a leave coverage. The Financial Support Specialist works together with the members of the firm's Accounting Team under the direction of the Financial Controller to provide accounting support to our legal professionals and the firm's clients. Key Responsibilities: Assisting the Financial Controller with...

  • Financial Support Specialist

    1 week ago

    Victoria, British Columbia, Canada BC Legal Management Association Full time

    Note: This is for a 12-month full-time position for a leave coverage.The Financial Support Specialist works together with the members of the firm's Accounting Team under the direction of the Financial Controller to provide accounting support to our legal professionals and the firm's clients.Key Responsibilities:Assisting the Financial Controller with...

  • Executive Support Associate

    1 week ago

    Victoria, British Columbia, Canada Redcliffe Financial Ltd. Full time

    Executive Support AssociateLocation: Victoria, BCtime and type: Full timeWorking Arrangement: HybridJob Industry: Financial Services, InsuranceSchedule: Regular schedule 8:30 am to 4:30 pm*- There may be times when additional work beyond the normal work-day is requiredAbout Us:Redcliffe Financial is a well-established financial services firm, providing...

  • Financial Controller Designate

    1 week ago

    Victoria, British Columbia, Canada The Parkside Hotel & Spa Full time

    AND MISSION:We are seeking a Financial Controller Designate who will initially join our team as an Assistant Controller. In this role, the Assistant Controller will collaborate closely with our current Financial Controller, gaining valuable experience and preparing for future leadership. The role encompasses a broad range of financial and administrative...

  • Financial Analyst

    1 week ago

    Victoria, British Columbia, Canada PRT Full time

    Company DescriptionLove what you do:PRT is the largest commercial-scale growing provider in North America for a wide range of forestry seedling species. Be part of a team of people that grows trees for our future forests PRT has the capacity to grow and sell more than 630 million seedlings annually, at its 28 nursery locations across Canada & USA.Job...

  • Financial Auditor

    1 week ago

    Victoria, British Columbia, Canada Office of the Auditor General of BC Full time

    Job PostingFinancial Auditor, Band 2FINANCIAL AUDITORClassification:Band 2Salary: $74,300 to $105,000Job Type:Regular Full-TimeLocation:Located in Victoria, BCAn eligibility list may be established for future vacancies.Do you want to be part of a challenging and rewarding work community?The Office of the Auditor General of B.C. (OAG) is an independent office...

  • Financial Analyst Co-op

    1 week ago

    Victoria, British Columbia, Canada BC Pension Corporation Full time

    Financial Analyst Co-op:Open to students registered in a recognized co-op program only(Within the Greater Victoria area)BC Pension Corporation, Victoria BC:- Duration: September 2023 until December 2023 or April months with opportunity to be extended for an additional 4-month term upon mutual agreement)- Location:Victoria (our office is situated on the...