Records and Information Management Administrator

2 weeks ago

Calgary, Alberta, Canada Trans Mountain Full time
Trans Mountain operates Canada's only pipeline system transporting oil products to the West Coast.

We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.


Our Core Values
Trans Mountain's core values - Safety, Integrity, Respect and Excellence - guide our every step.

Each obstacle we've overcome or success we've experienced has been the result of a shared commitment to living these values every day.

Together, we're focused on doing the right thing for each other and our communities.


Reporting to the Manager Drafting & GIS, this position will be based in our Calgary office and will be responsible for indexing physical documents for file transfers to an off-site facility.

This role will work with both our Engineering & Drafting and Information Management (IM) teams.

Key Responsibilities:

  • Following established procedures, index, and box physical files for long term offsite retention.
  • Liaise with team members on the assignment of record retention codes and other metadata.
  • Upload indexed data to the Iron Mountain Connect System.
  • Arrange for pickup of indexed, boxed records by Iron Mountain
  • Perform other duties as assigned.

Requirements and Experience

  • Experience and knowledge of documents in a technical environment or energy company is an asset.
  • Strong computer skills within a MS Office environment (including MS Excel),
  • Can lift upto 30 pounds (boxes of documents)
  • Experience in using archival storage facility systems (Iron Mountain Connect) is considered an asset.
  • Must be detailoriented and demonstrate initiative.
  • Must have the ability to work in a fastpaced environment, set priorities, work under pressure, and follow through with assigned tasks under limited supervision.

We Build Careers and Pipelines That Last
Our story is about determination, resourcefulness and resilience. It's about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it's just as true today.

We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.

Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

  • Valuable experience providing opportunity for professional development and career advancement;
  • An opportunity to engage with and learn from some of the most talented and experienced people in the business;
  • Competitive compensation;
  • A place to share a sense of purpose and build relationships;
  • Meaningful work that makes a difference;
  • An opportunity within the Canadian energy industry.

We value:

  • The health, safety and wellness of everyone working in our company;
  • Meaningful participation from Indigenous and local communities;
  • The commitment and resilience of our people;
  • Collaboration and achieving success together.


In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).


In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.


Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.


Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)
Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.

The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization's collective cultural understanding, which is reflected in the work we do every day.

We strive to create an environment that is free of barriers to promote full participation in the workplace.

Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

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