Project Coordinator

1 week ago

Edmonton, Alberta, Canada City of Edmonton Full time

Job Number:49185**Reporting to the Director, Enterprise Commons - Solution Delivery Lead, the Project Coordinator is responsible for supporting the delivery of the Enterprise Commons program. The Project Coordinator is responsible for the planning, managing, and reporting on several concurrent projects.


In collaboration with the Enterprise Commons (EC) Project Management Office, the Project Coordinator will use project management skills to coordinate and execute project plans and monitor project spending against budget, timelines, and deliverables.


Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style.

With a focus on the City of Edmonton's Cultural Commitments to Safe, Helpful, Accountable, Integrated, and Excellent, you will:

  • Support the EC Project Management Office to plan, manage, monitor, and report on multiple concurrent projects
  • Manage multiple tasks simultaneously both time management and prioritization of work is continuous; there are often competing priorities which need to be managed
  • Record, monitor, and report dependencies between projects
  • Track and report on project budgets and costs
  • Develop and maintain project schedules in collaboration with the functional and module leads
  • Prepare project status reports
  • Support the development of reports and presentations
  • Work with EC Project Management Office team and functional leads to manage risks, issues, and decisions through the governance process
  • Support the functional leads with development of project plans
  • Monitor compliance for knowledge management for projects, ensuring document revision controls, records management and project working papers management
  • Coordinate information from different sources for accurate reporting
  • Manage FlexTrack contract including recruitment, onboarding and offboarding of contract resources, invoicing and billing. Main point of contact between City and FlexTrack
  • Update purchase order (PO) information in Ariba as required
  • Assist functional Leads with project documentation and file management
  • Support Program Coordination Stream Lead with logistics for program team
  • Perform other related duties as assigned

Qualifications:

  • Bachelor's degree in public policy, business management, information technology, public administration or a related field
  • Project Management Certification would be considered an asset
  • ITIL framework and Cobit training would be considered an asset
  • A minimum of five years progressive experience coordinating complex projects concurrently with multiple interdependencies. This experience must include project coordination of largescale projects with corporate implications
  • Considerable knowledge of project management principles and methodologies
  • Knowledge of program and project management software tools (Microsoft Project, Smartsheets, etc.)
  • Knowledge of IT technologies (databases, networking, domain administration, security, exchange, infrastructure, servers, etc.)
  • Good project management and priority setting skills
  • Good facilitation, presentation, consultation, and negotiation skills
  • Professional judgment and decisionmaking skills
  • Ability to work well in a team environment and with diverse stakeholders
  • Ability to work within tight deadlines
  • Ability to provide leadership and guidance to project teams, working groups, and stakeholders
  • Ability to be flexible, think strategically, analytically and creatively, analyze issues, and recommend solutions
  • Ability to manage resources, time, stress, and changing priorities
  • Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated, and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
  • Demonstrate the foundational competencies, key behaviors and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit
  • Applicants may be tested

_ Up to 1 permanent full-time position_

Hours of Work: 40 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.


Salary:
$ $ Hourly); $90, $114, Annually)

Talent Acquisition Consultant:
RM/MZ

IND123

Classification Title:
Strategic Planning Analyst II

Posting Date:
Apr 5, 2024

Closing Date:
Apr 19, :59:00 PM (MDT)

Number of Openings (up to): - Permanent Full-time

Union:
CSU 52

Department:
DCMO - Financial and Cor

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