Coordinator, Dd&t

1 week ago

Toronto, Ontario, Canada ARIAD Full time

The Europe & Canada (EUCAN) Business unit supports Takeda's mission at a regional level and as the leader in rare diseases and specialty care, we champion better health and a brighter future for patients, healthcare providers and our people.

Across the EUCAN BU, patients come first in every decision we make.

We develop strategic partnerships which deliver value for society and create a culture within which our people can thrive and reach their full potential.


Our mission is to empower and enable our people to fulfill their potential by embracing diversity and creating a high-performance, collaborative working environment.

In the EUCAN region integrity is one of our key values.

We put patients, trust and reputation before business and this is one of the main reasons why our people choose to work here.


Job ID R0121149
Date posted 04/23/2024
Location Toronto, Ontario
_ ROLE OBJECTIVE_


The Coordinator, DD&T supports the day-to-day operations of the DD&T team, including administrative support in connection with the DD&T budget, approvals, payment and controlling.

The role also supports and liaises with the HR department to drive operational needs.

_ SCOPE _

  • Provides administrative support for DD&T and HR budgets, as well as TPRM process, SOW, POs, invoicing, accruals and reconciliation with Finance for DD&T team and HR.
  • Supports DD&T activities across teams as needed, including D&I, NGCE and L&D. E.g. serves as Dedicated Coordinator of Market Research process and Veeva PromoMats Ambassador for LOC
  • Primary Administrator of SuccessFactor Learning and Knowledge sharing platform
  • Overall organization and support for culture and team building, including department meetings, logistics, coordination of agenda, vendors and activities.
Country (-ies): Canada

_ Key__accountabilities_**- Maintains departmental budget, including tracking of invoices, accruals, and reconciliation with Finance monthly for both DD&T and HR departments.

  • Interfaces and communicates with internal and external customers; directs people to the appropriate resources.
  • Participates in the development and maintenance of improvement processes; actively participates in self
- and team audits and resulting process improvements.

  • Supports departmental leadership team meetings including content development, agendas, minutes, followups and logistics as required.
  • Prepares documentation for payment of vendors, consultants, and suppliers; liaises with procurement and finance to perform RPF's where appropriate; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
  • Primary administrator of Success Factor learning and knowledge sharing platform for organization; Works with various stakeholders to assign, maintain and audit the completion of required training modules through different training platforms (Bloom, SuccessFactor, MyLearn etc.); Provides measurement and reporting to stakeholders as required.
  • Primary administrator and Lead for Location of Promomats system; Partners with Learning and Development, NGCE and business partners to develop and maintain training materials in system; Provides measurement and reporting to stakeholders as required to ensure accuracy and SOP compliance.
  • Coordinates new hire onboarding and offboarding communications to key stakeholders.
  • Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.
  • Demonstrates confidentiality and high level of integrity in execution of all responsibilities.
  • Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages.
  • Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
  • Will perform duties in compliance with all applicable laws, industry codes, company policies and procedures.

_ SKILLS and LEADERSHIP CAPABILITIES_

  • Highly collaborative team player with growth mindset, agility, a cando attitude and strong work ethics
  • Excellent communication skills and previous experience working with multiple internal and external stakeholders.
  • Demonstrated initiative and ability to work independently.
  • High level of integrity and confidentiality in managing sensitive information.
  • Experience in managing projects, multitasking and be proactive with team members to achieve outcomes a strong advantage.
  • Strong sense of ownership and attention to detail.
  • Understanding of the healthcare regulatory environment an advantage.
  • System experience in Workday, ARIBA, SAP, SuccessFactor, Bloom, Veeva PromoMats, etc.
  • Computer skill proficiency in Microsoft Excel, Word and PowerPoint, BI Reports.

Digital Competencies

  • Proficiency in lev

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