Program Administration Officer 3

1 week ago

Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

Department:
Health and Wellness

Location:

HALIFAX

Type of Employment:
Permanent

Union Status:
NSGEU - NSPG

Closing Date:28-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time)

About Us:


The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians.

Along with our partners, including Nova Scotia Health and the IWK Health Centre, we're committed to continually improving our health care system.

With a focus on collaborative primary health care, continuing care, improved supports for mental health and addictions, digital health, capital infrastructure, and more, the department is thinking differently about how to plan, fund, legislate and monitor to improve access and service delivery.

To do this, we need leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.


About Our Opportunity:


The Program Administration Officer (PAO) 3, Academic Funding Plan (AFP) facilitates the ongoing day-to-day administration of twelve (12) academic departments across the two Health Authorities, with approximately 800 FTE physicians.

The PAO will be the first line of contact for physicians and Health Authorities regarding contract and funding, including changes to FTEs within the AFP.

They will coordinate regular reporting from the departments, support monitoring of compliance with contracted expectations and assist with the planning, administration, monitoring, review and improvement of AFP funding arrangements.


Primary Accountabilities:

The PAO is responsible for providing specialized and/or administrative and supervisory work for the delivery of the AFP program, including supervision of issues resolution in accordance with departmental policies and government legislation; and plan, develop, evaluate, promote and monitor new initiatives

Additional accountabilities include:

  • Analyses and provides program recommendations through reports and advice to management and develops program plans, updates program(s) and provides program evaluation. Provides contract management, communications, and implementation of initiatives and programs.
  • Identifies needs and responds to questions and concerns from key stakeholders and program users.
  • Supports senior colleagues in the development of internal and external communications.
  • Supports budgets and forecasts through timely and effective coordination and analysis of operating expenditures to produce financial reports.
  • Manages daytoday relationships with clients, contract service providers, and team while working within an established contract management plan.
  • Provides backup and support to other team members of the Alternative Funding and Physician Agreement teams.

Qualifications and Experience:

  • Working in organizational health and wellness, health and safety, and/or human resources or related field,
  • Writing and coordinating policies, plans or procedures,
  • Engaging with partners (internal and external to the organization),
  • Delivering excellent written and verbal communication including the ability to communicate effectively and confidently when presenting to groups and across multiple levels of an organization,
  • Conducting research and submitting proposals for continuous improvement,
  • Gathering, analyzing and disseminating data,
  • Administrating financial programs,
  • Operating in an ambiguous and continuously evolving work environment.
A high degree of computer literacy, with a good knowledge of standard office software, is required.

Strong customer service, communication, and interpersonal skills are all requirements, as well as a demonstrated ability to plan effectively to meet deadlines to manage competing priorities.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Equivalency:

Include, but not limited to:

Benefits:


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.

Click here to learn more about our various benefits offering and eligibility criteria.

Working Conditions:

  • Normal work week is 35 hours/week, 7 hours/day. You may be required to work overtime on occasion.
  • Most of your time is spent in a comfortable office setting sitting for long periods of time.

What We Offer:

  • Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forwardthinking policies and strategies.
  • Countless career paths.
  • Department specific flexible worki

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