Administrative Assistant

2 weeks ago

Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

Department:
Health Professionals Recruit

Location:

HALIFAX

Type of Employment:
Permanent

Union Status:
Exclusion - Non Union - NSPG

Closing Date:2/17/2023 (Applications are accepted until 11:59 PM Atlantic Time)

About Us:


The role of the Office of Healthcare Professionals Recruitment (OHPR) is to put a laser focus on the collective efforts of government and other organizations that help bring healthcare professionals to Nova Scotia and help them to put down roots in our communities.

The thousands of professionals working in healthcare in Nova Scotia are a cornerstone of a strong healthcare system.

Our work is significant in terms of importance and scope.

It is work we cannot do alone, and we'll work with a broad range of partners to understand what is working well and where we can make things better.

Collaboration is not just a buzzword here.

Our team at the is small but mighty.

Whether it's driving policy changes or working with our partners to boost capacity, we will continue to evolve and think about our impact.

We're developing long term strategy while maintaining focus on action and demonstrating results.

About Our Opportunity:

Are you passionate about Nova Scotia being a top choice for healthcare professionals?

Are you excited by government's commitment to health system transformation and the opportunity to play a role in shaping the future of health workforce?

Do you thrive on rolling up your sleeves and getting things done?

Are you energized by efficiency and able to roll with change? Do you thrive in a fast-paced environment where collaboration with partners is critical?

Do you have sound judgement with an eye for identifying potential issues and an ability to prioritize urgencies?


If you are a master multitasker with excellent communication skills and a professional work ethic, then we would like to invite you to read further.

As an Administrative Assistant, you will provide senior administrative support to the Senior Executive Director.

You are essential to the effective management, coordination and efficient operation of the office and a critical member of our team, helping to keep our office operations running smoothly.


If you are ready for the challenge, we need your help to not only increase the number of health-care professionals working in the province and their equitable representation, but also to retain those already working here.


Primary Accountabilities:

We count on your expertise to ensure efficient operations of administrative support functions through effective office management. Working in a fast paced, highly collaborative, and continuously evolving environment you are highly adaptable. You will ensure the effective coordination, and efficient operations of the office through your expertise and excellent client services.

You will act as the liaison for staff, other government departments (federal, provincial, and territorial) as well as external stakeholders in a highly confidential environment.


  • A few of your key responsibilities will include:
  • Managing the Senior Executive Director's schedule;
  • Preparing confidential letters, Ministerial Correspondence, briefing note materials, reports, presentations and documentation on behalf of senior leadership;
  • Managing agendas, including minutes and following up on actions;
  • Routing and prioritizing all incoming mail, inquiries, and correspondence;
  • Coordinating travel and accommodations, as required;
  • Coordinating the division's budget, monitoring forecast documents;
  • Arranging meetings and events; and
  • Ensuring constant innovation and administrative process improvements.


In addition to the above, you will work to ensure efficient work flow is achieved by managing numerous operational processes, such as bring forward and workflow monitoring systems and correspondence processing.


Qualifications and Experience:


This may be the right opportunity for you if you have successfully completed an office administration program with 4 years of related experience or the equivalent combination of training and experience.

You possess a broad range of knowledge relating to the functions, activities, policies and practices of executive government offices.

You are dedicated to high standards of quality with proven initiative, integrity, judgement, decision making abilities, and communication skills (verbal and written).

You are self motivated, resourceful, reliable and have a high degree of organizational skills, which are required to determine priorities with mínimal supervision in a busy environment.

You are experienced in building relationships with a variety of stakeholders and other levels of government.

Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook and Excel) and efficient office management practices. Familiarity with SAP, Ariba, and/or Flextrack systems would be considered assets.

A high degree of confidentiality, sensit

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Solid State Pharma Full time

    Company OverviewSolid State Pharma Inc (SSPI) is a pharmaceutical research company with focus on solid state science and crystallization engineering. The company founded on the basis of scientific knowledge, hands on experience and advanced characterization technologies utilization. SSPI partners with global pharmaceutical companies to understand solid-state...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Arthritis and Injury Care Centre Full time

    If your professional customer service skills are enhanced by a can-do positive attitude, this is a fantastic opportunity to join the Arthritis & Injury Care Centre team. As an Administrative Assistant with Arthritis & Injury Care Centre you will be the face and front line of this organization.Primary DutiesAs an Administrative Assistant, you will:Greet...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Pseudio (Sherlock Clothing Ltd.) Full time

    Administrative Assistant - Buying TeamCome join our Head Office team and be part of the exciting behind-the-scenes aspect of the retail industry The Administrative Assistant serves as the first point of contact for all incoming calls and inquiries and maintains the day-to-day administrative responsibilities within the office. Duties include answering and...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 000C1-Jun2123APosition: Administrative Assistant - Schools Plus, Program and Student Services (12 month)Location: SchoolsPlus ProgramDepartment: SchoolsPlusAssignment: Administrative Assistant - 12-monthStatus: PermanentPercentage: 100%Start Date: Friday, September End Date:Posted: Wednesday, June :00 PMDeadline: Wednesday, June :00...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Burchell Wickwire Bryson LLP Full time

    Administrative Assistants - Burchell Wickwire Bryson LLPAre you looking to start your career or maybe you need a change? Burchell Wickwire Bryson LLP ("BWB") is recruiting three Administrative Assistants. These positions will involve working in different areas of law giving you an amazing opportunity to learn.As one of Halifax's leading law firms, BWB...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada EightSix Network Inc Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada PCL Construction Full time

    The future you want is within reach.At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.We're also looking at what's next for you and how we can help you...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:JusticeLocation:HALIFAXType of Employment:PermanentUnion Status:Exclusion - Non Union - NSPGClosing Date:25-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)About Us:At the Department of Justice (DOJ), we are responsible for administering the province's justice system. We support people's rights, safety and access to justice through...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada CB Canada Full time

    Would you like to get your foot in the door at one of the top universities in Halifax?Agilus is recruiting for multiple Administrative Assistants in the academic sector in Halifax, Nova Scotia. We are adding administrative assistants to our call list for 3, 6, and 12 month contracts You will:Provide reception services for various departments within a...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada 123Dentist Full time

    The team at Herring Cove Community Dentistry located in Halifax, NS are looking for a passionate, hard-working Administrative Assistant on a full-time** basis.The ideal Administrative Assistant for our team enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Mi'kmaw Native Friendship Centre Full time

    Employment Opportunity: Administrative AssistantLocation: Halifax, NSSalary Range: $ $25.25 per hourEmployment Term: Contract May - March 31, 2024 (possibility of renewal), 17.5 hours per week (Some evenings, weekends or Holidays if required)Reports To: Health Director and Clinical LeadGeneral Description:The Wije'winen Health Centre is a new project of the...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:Natural Resources & RenewablesLocation:HALIFAXType of Employment:PermanentUnion Status:NSGEU - NSPGClosing Date:7/11/2023 (Applications are accepted until 11:59 PM Atlantic Time)About Us:The Branch is also responsible for the management of historic and geographic records related to Crown lands, for ensuring property boundaries are identified and...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada High Class Driving School Inc Full time

    At High Class Driving School, we help students to become a safe driver and confident behind the wheel of the car. Our driving courses offer both classroom and practice behind the wheel. Through our course, students will develop the defensive driving skills and accident avoidance skills. Our courses are engaging and relevant.We base the courses in all of...

  • Administrative Assistant to the Director

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the Opportunity The Administrative Assistant is responsible for providing comprehensive administrative support to the Director(s) and Medical Co-Lead by effectively coordinating the day-to-day operation of the Director's/Medical Co-Leads office. The position coordinates all administrative activities, establishes administrative procedures and...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Scotiabank Full time

    Requisition ID: 183370Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.The Administration Assistant contributes to the overall success of a District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support to District Vice President(s) (DVPs). The...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:178265**Company: Nova Scotia HealthLocation:Provincial Zone, Home Work Site FT (5 days/week)**Department:PALL CARE CNZ**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Status:Management/Non Union Position**Posting Closing Date:17-May-24**Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Irving Shipbuilding Full time

    ADMINISTRATIVE ASSISTANT (LOCAL 28)Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada's National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:154666**Company: Nova Scotia HealthLocation:Central Zone, Bethune Building - QEII**Department:QISR Strat IPAC NSHA**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: MGMT/NON-Union Management/Non Union PositionPosting Closing Date:10-May-23Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Administrative Assistant/bookkeeper

    2 weeks ago

    Halifax, Nova Scotia, Canada CEED - Centre for Entrepreneurship Education & Development Incorporated Full time

    Job Title: Administrative Assistant/BookkeeperReporting to the Senior Manager, Finance & Administration, the Administrative Assistant/Bookkeeper will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team.This individual will have excellent organizational and time-management...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada PCL Construction Full time

    The future you want is within reach.At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.We're also looking at what's next for you and how we can help you...