Senior Proposal Manager

2 weeks ago

Calgary, Canada Flatiron Construction Corp Full time

Flatiron Construction's proposal team is growing As Senior Proposal Manager, you will manage the proposal efforts of one or more project pursuits under the direction of a Division Proposal Lead, to create and collect Company documents and ensure all required information is included for a bid submittal. This is an exciting opportunity to join a recognized leader in Canadian transportation projects, with opportunity to support growing and dynamic teams throughout North America.


  • Reports to assigned Division Proposal Lead
  • Oversees the proposal collection and creation of one or more project proposals.
  • Meets with internal clients to support pursuit strategy including business development and pre-construction.
  • Oversees the document collection and creation of one or more project proposals. Responsible to ensure all required items of a pursuit request are included prior to the bid submittal deadline.
  • Coordinates and tracks the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner’s requests.
  • Acts as resource for Division Proposal leadership to support qualifications and information needed by other divisions. Develops and manages the proposal schedule within pursuit and submittal deadlines.
  • Leads proposal strategy sessions/associated proposal workshops.
  • Coordinates and creates the compliance matrix that assigns tasks to supporting proposal team for technical proposal documentation and development.
  • Develops and implements the Proposal Work Plan to meet the Owner’s Request for Proposal (RFP) requirements and evaluation criteria collected and created prior to the submission deadline.
  • Assembles proposal documents in various software formats to ensure all proposal criteria is included prior to submittal deadline. Reviews and edits proposal content to support one-voice methodology.
  • Supports proposal assignment assigned by Division Proposal Lead, and cross-divisionally as appropriate.
  • Ability to train and mentor proposal team staff supporting the Department Manual process, Style Guide and internal divisional forms processes.
  • Assigned Division Award Efforts.
  • Coordinates and tracks surety and bonding information and any required signature documents in coordination with pursuit Lead Estimator.
  • Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner’s RFP.
  • Complies technical writing and support documentation based on interviews, summary points and examples provided by estimators, engineers, and subject matter experts.
  • Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Develops and manages layout, design and document feel to ensure a marketing quality product.
  • Maintains knowledge of Company’s values and strategic plan.
  • Support published corporate policies.
  • Perform additional assignments per management’s direction.

  • Bachelor's Degree in English, Marketing, Communications or a related field required.
  • 8+ years’ project pursuit experience in construction or engineering industry required.
  • Minimum 5+ years’ experience as proposal management preferred.
  • Transportation infrastructure experience highly preferred. 
  • People management experience required in coordination of proposal teams/efforts.
  • Proven ability to take on a larger bid proposal or multiple proposals at one time
  • Able to travel 50 – 60% of the year for pursuit meetings and Company proposal support.
  • Able to coach, guide and mentor direct reports.
  • Proven time management and delegation skills to complete tasks under tight deadlines while adhering to Owner and Company pursuit requirements and timeframes.
  • Proven ability to write and edit project summaries, resumes of project personnel, and other supporting information.
  • Strong communication and organizational skills required.
  • High attention to detail required.
  • Able to work in a fast-paced, high-pressure environment required.
  • Strong time management and task prioritization skills required to ensure timely submittal of project bids required.
  • Some knowledge or skill in graphic design.
  • Advanced knowledge of Adobe Acrobat Professional, Photoshop and InDesign; Deltek Vision
  • Maintains registration in relevant organizations / associations (for example, Road Builders Association).
  • Able to identify talent growth opportunities and assign work to develop internal team.
  • Proven ability to identify process gaps and recommend reasonable and streamlined approaches to serve the business.

Some of the benefits you may be eligible for as an employee are:

  • Comprehensive compensation package and paid time off program
  • Industry leading 401(k)/RRSP
  • Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
  • Wellness benefits & Employee Assistance Program
  • Tuition Reimbursement Program

We are an EEO/AA/ADA/Veterans employer.


CAD $130,000.00/Yr.
CAD $160,000.00/Yr.

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