AP Specialist

2 months ago

Toronto, Canada Vaco Remote Work Freelance Full time
About the Opportunity
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. Reporting to the Senior Director, Finance the role involves managing the company's accounts payable processes, ensuring timely and accurate processing of vendor invoices, expense reports, and payments. You will collaborate closely with internal departments and external vendors.

Invoice Management:
  • Review, verify, and process incoming vendor invoices for accuracy and compliance with company policies
  • Ensure timely entry of invoices into the Microsoft Dynamics 365 Business Central accounting system and resolve discrepancies
Expense and Payment Processing:
  • Audit and process employee expense reports into the Concur expense management system, ensuring compliance with company policies and approval workflows
  • Verify proper documentation and accuracy of reported expenses
  • Prepare and process weekly/monthly payments according to established schedules
  • Ensure all payments are appropriately authorized and documented
Month End Processing:
  • Bank accounts reconciliation
  • Booking AP transactions to the GL
  • Reconciling AP sub ledgers
  • Expense Accruals
Vendor Relations:
  • Maintain and update vendor records in the accounting system, including contracts and payment terms
  • Communicate with vendors regarding invoice discrepancies, payment inquiries, and related issues
  • Reconcile vendor statements and resolve any outstanding balances or issues
Reporting, Process and Compliance:
  • Ensure compliance with internal controls and company policies related to accounts payable
  • Assist in external and internal audits by providing necessary documentation and explanations regarding A/P transactions
  • Support the Senior Director, Finance with management reporting on an on-going basis
  • Support implementation and adherence to strong accounting, financial, compliance and risk management policies, practices, and procedures across the organization
  • Support a culture of continuous improvement and assist in implementing these improvements
  • Other ad-hoc duties as required
About You
  • 2-4 years of accounts payable experience
  • CPA, CGA, CMA, CA, or other accounting designation or equivalent experience
  • Experience with the Microsoft Dynamics 365 Business Central accounting system
  • Strong MS Office skills
  • Having a high customer service attitude
  • You have sound judgement and the ability to handle matters of confidential and/or sensitive nature as it relates to companies’ internal information
  • Highly organized and deadline-driven
  • A self-starter with the ability to work independently
  • Collaborative with colleagues from all levels and departments
  • Agile and open to changing directions, adopting new practices or learning something new
  • A strong communicator and socially-savvy
  • Empathetic and aware of interpersonal dynamics
  • A resilient, strong multitasker with the ability to navigate competing deadlines
  • A creative problem solver

Hourly Rate 
$23 - $26/hr 

How to Apply 
Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #424992. 

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. 

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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