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Clinical Research Coordinator
2 months ago
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Sept 23, 2025This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
This offer is conditional upon successful completion of a Criminal Record Check.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
JOB SUMMARY
Our research within the Allergy Clinic focuses on treatment and management of food allergy and other allergic conditions. Given that food allergy is often life-long, our studies aim to improve the quality of life and health outcomes of patients and their families.
The Research Coordinator will provide direct research-oriented support to Lianne Soller, Research Manager in the Allergy Clinic. The Research Coordinator will perform tasks such as the coordination of clinical trials for peanut immunotherapy, as well as data entry and chart review for questionnaire-based research studies. The Research Coordinator will also recruit study subjects.
The Research Coordinator will have a desk in room V3.316 of the CSB, a quiet office across the parking lot from the BC Children's Hospital complex. They will share the office with one other person. The office is spacious and there is easy access to a shared kitchen.
ORGANIZATIONAL STATUS
The Research Coordinator will interact with and report directly to Lianne Soller, the Research Manager. They will work closely with other members of the research team in the Allergy Clinic, including students, other research assistants and nursing staff.
WORK PERFORMED
Duties include:
- Drafting new ethics submissions, amendments and contract negotiations based on protocols.
- Coordinating patient visits for clinical trials, including coordinating with all study team members -pharmacy, lab, nursing, technologist, and allergist, as well as room availability, to ensure all schedules align and visit timelines can be respected.
- Preparing documentation for patient visits, including creating source documents, and ensuring they are properly filled out by nursing staff.
- Creating electronic investigator site file for monitoring visits including coordinating training updates for each study team member and ensuring that regulatory files for the study are ready for an audit if one is requested.
- Reviewing patient charts and documenting clinical notes and test results into paper source documentation and online research databases to ensure completeness of the data.
- Reviewing eligibility criteria for potential study participants, ensuring that all inclusion criteria are met, and enrolling participants in the study.
- Creating the consent process standard operating procedure, and overseeing the consenting process for clinical research trial participants.
- Designing and maintaining RedCAP databases for research studies, and overseeing data entry.
- Answering data queries in RedCAP (e.g. when there is missing or incomplete data) to ensure data quality and accuracy. This involves reviewing patient charts in the hospital electronic medical record or reviewing clinical documentation provided by collaborating allergists at other community clinics
CONSEQUENCE OF ERROR
Required to conduct research activities in an ethical manner, working independently. Study data must be reliably and accurately recorded. Strict confidentiality of all study participants must be adhered to. All activities involving participants are accountable to the Research Manager, and the Research Coordinator’s governing professional organization.
The work involves some more complex tasks such as medical chart review and interpretation, that requires some form of clinical knowledge which is expected to improve over time; the nature of work will change based on the needs of the division but will always be clearly articulated by the Research Manager. All problems are referred to the Research Manager.
SUPERVISION RECEIVED
This person will report to Lianne Soller, the Research Manager, and indirectly to Dr. Edmond Chan, the Principal Investigator. Supervision and direction is accessible at all times and to the extent that the individual needs it, but it is expected that the Research Coordinator will be comfortable working independently without constant supervision.
Data that is entered into the electronic data capturing system will be checked by the medical monitors and data managers for each clinical trial.
For research that is not part of a clinical trial, data will be monitored by Lianne Soller, the Research Manager.
SUPERVISION GIVEN
May supervise summer students or medical students. Supervises clinical trial research nurses.
Minimum Qualifications
- Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
PREFERRED QUALIFICATIONS
- Minimum of 1 year experience working on clinical trials required.
- Experience with chart review/medical charts and their interpretation required.
- High degree of computer literacy including familiarity with word processing, spreadsheets, and Internet resource use.
- Ability to maintain accuracy and attention to detail. Good organizational skills.
- Ability to communicate effectively, both verbally and in writing. Ability to prioritize workload and meet deadlines.
- Ability to work independently and in a team environment.
- Attentive to detail, with the ability to work quickly and accurately.
- Ability to exercise tact and discretion when handling sensitive and/or confidential matters.
- Strong analytical, problem solving and decision-making skills.
- Ability to work independently and in a team environment.
