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Purchasing Administrator

3 months ago

Ottawa, Canada Hard Rock Hotel and Casino Full time
Overview

The Purchasing Administrator supports the efforts of the Purchasing Department through purchasing materials and/or services, data entry, buyer support, spreadsheet creation and maintenance, rebate tracking, file maintenance, and other record keeping functions.

Responsibilities

  • Interfaces at all levels with vendors. Solicits quotations, negotiates service contracts, prices, terms, delivery, quality and service
  • Enforces purchasing policies and procedures
  • Tracks and monitors purchases, from initial order to delivery
  • Assists with vendors registrations
  • Reviews purchasing contracts
  • Answers inquiries from potential vendors
  • Cross-references product deliveries with purchase orders
  • Collects and fulfills requests for office supplies
  • Evaluates and selects suppliers based upon price, qualit, availability, reliability and selection of materials/services
  • Interfaces internally with employees and co-workers to determine exactness of materials/services.
  • Maintains current knowledge of purchasing policies and procedures, quotations, negotiations, contracts, different types of purchase orders, vendor confidentiality, etc.
  • Exercises high level of analysis, problem-solving, decision-making and prioritization on a daily basis.
  • Maintains up-to-date working knowledge of materials and sources of supply.
  • Perform additional duties as required in accordance to the business need.
  • Lives the Brand


This job description reflects the position's essential functions; it does not encompass all of the tasks that may be assigned.

Qualifications

EXPERIENCE, EDUCATION, AND CERTIFICATIONS

A secondary school diploma with related post-secondary education preferred, or comparable working experience

One or more years of clerical, invoicing, and purchasing experience

Ability to read, write and interpret policies, instructions, etc.

Experience with scheduling and preparing space, equipment and materials for on and off site meetings

Experience with Stratten-Warren preferred

Strong Microsoft Office skills including Word and Excel

The ability to obtain and maintain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming Commission of Ontario if required

SKILLS

Strong organizational skills and attention to detail

Communication, problem-solving, decision-making, prioritization, and analytical skills required.

Must be able to work weekends and holidays as needed

Ability to work and contribute in a team environment under tight deadlines

The employee must frequently lift and/or move up to 25 pounds.

PHYSICAL DEMANDS

Ability to stand and sit for extended periods of time.

Ability to walk distances.

Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be on the Casino Floor or pass through this area. On the Casino Floor, you may be exposed to casino-related environmental factors including, but not limited to, excessive noise.

Additional Details

Hard Rock International is an equal opportunity employer. We live our motto LOVE ALL - SERVE ALL, and strive to foster an inclusive workplace culture for every team member.

We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Please contact Human Resources at hrnotify@hrcottawa.com if you require accommodation at any time throughout the hire process.