Administrative Coordinator

3 months ago

MontrÃal, Canada Randstad Canada Remote Work Freelance Full time
Position Overview:

The Administrative Coordinator plays a pivotal role in supporting the VP of Legal and coordinating daily administrative activities. This position requires meticulous attention to detail, exceptional organizational skills, and the ability to manage multiple priorities effectively.

Advantages
- Weekly insurance benefit of $10
- Affordable insurance starting from the first day of employment.
- Employees have access to a cafeteria within the office premises.
- The office provides a gym facility for employees to use.
- Employees have access to an on-site clinic.
- Enjoy a two-week vacation with an additional 5 paid sick days.

Responsibilities
KEY RESULT AREAS & RESPONSIBILITIES

Administrative Support:
- Coordinate meetings and activities on the VPâs agenda.
- Manage travel arrangements for VPs and General Counsel (approval in SAP Concur, booking).
- Organize logistics for Legal and CORA monthly meetings.
- Track NDAs related to Projects (DocuSign, update lists monthly).
- Act as backup for President and VP HRâs EAs.

Key Performance Indicators:
- Timely coordination & communication.
- Timely booking.
- Planning & Organization skills.
- Effective tracking and monitoring of projects & tasks.

Vendors, Invoicing & Purchasing Orders Management:
- Send Finance monthly report for Litigation budget accruals.
- Align with Legal and CORA on budget projections and approvals.
- Prepare templates to support budget processes.
- Liaise with vendors/suppliers.
- Monitor budget expenditures and ensure accountability.

Key Performance Indicators:
- Effective budget monitoring and expense tracking.
- Accuracy in vendor data quality.
- Compliance with vendor procedures and policies.
- Timely vendor payment tracking based on agreements.
- Timely resolution of system-related issues.

System/Transactional Operations:
- Establish vendor processes.
- Create and manage Legal and CORA purchase orders with local vendor owners.
- Process invoices for PO and non-PO vendors with procurement.
- Monitor Finance reports to unblock invoices.
- Track vendor retainers and resolve system issues.

Key Performance Indicators:
- Effective management of P-Card and AMEX.
- Accuracy in reporting and coding expenses.
- Timely support for key stakeholders.

Processing and Coding Expenses:
- Efficiently manage P-Card transactions in Barclay.
- Complete Expense Reports for VPs and General Counsel.
- Provide general administration support to Legal and CORA team (AMEX process for new employees).

Key Performance Indicators:
- Accuracy in data quality of expenses.
- Compliance to Vendor procedures and policies.
- Effective tracking of vendor payments based on agreements.
- Ability to resolve problems in a timely manner.

Qualifications
- Must be willing to relocate and report to our Head Office in Montréal.

Education:
- Higher Secondary Studies (high school diploma or equivalent).

Desirable Qualification:
- Studying toward obtaining a certificate in secretarial or administrative duties.

Summary
Does this job interest you?
Do not hesitate to send me your resume at : charles.tessier@randstad.ca
Mentioning that the position is: Inside Sales

Randstad is Canada's largest employment agency, and each consultant is a specialist in his or her field. Not only will they be able to help you in your job search, they'll also be able to advise you on how to find a job that matches your skills.
As occupational health and safety is one of our top priorities, you'll also have access to our completely free online training.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

  • Administrative Coordinator

    3 weeks ago

    Montréal, Canada Randstad Canada Full time

    Are you looking for a new administrative challenge? Do you enjoy the challenge of coordinating multiple projects and supporting a team? Are you looking to join an international, family-owned organization that fosters the personal development of individuals within a team dynamic, and offers stimulating career opportunities?Our client, a company specialized...

  • Administrative Assistant

    1 month ago

    Montréal, Canada Randstad Canada Full time

    Are you looking for a new administrative challenge? Are you interested in a career in the legal sector?Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?Our client, a major legal firm, is looking to hire an Administrative Assistant to a tax partner...

  • Resident Services Coordinator

    3 weeks ago

    Montréal, Canada Randstad Canada Full time

    Are you looking for an amazing new administrative challenge? This is an exciting opportunity to grow your career at an industry-leading company that provides a positive team environment and advancement opportunities.We’re looking for a Resident Services Coordinator to support a busy multi-residential property management office.Position: Resident...

  • Administrative assistant

    1 week ago

    Montréal, Canada Randstad Canada Remote Work Freelance Full time

    Are you looking for a new temporary challenge in the administrative field?Our client, a non-profit organization, provides services to women and girls so that they can participate and contribute to society to the extent of their abilities.They also work with community stakeholders to raise awareness of the issues of exclusion, social and gender inequality, as...

  • Event and Talent Coordinator

    2 weeks ago

    Montréal, Canada Randstad Canada Full time

    Are you looking for a new administrative challenge? Are you interested in a n administrative role in the legal sector?Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?Our client, a major legal firm, is looking to hire an Event and Talent...

  • Administrative Assistant

    1 month ago

    Montréal, Canada Randstad Canada Full time

    Are you looking for a new administrative challenge? Are you interested in a career in the sector of architecture? Are you looking to work in a stimulating work environment where employee well-being and happiness are at the heart of the company's concerns and values?Our client, an upstanding architecture firm, is looking for an Administrative Assistant...

  • Senior administrative assistant

    4 weeks ago

    Montréal, Canada Randstad Canada Full time

    Are you looking for a stimulating opportunity in the administrative field within a committed foundation? Look no further! We are looking for a Senior Administrative Assistant to join our dynamic team as soon as possible. This position is permanent with a part-time schedule of 21 to 28 hours per week.The incumbent will be primarily responsible for providing...

  • Team Lead, Legal Administrative Services

    1 week ago

    Montréal, Canada Randstad Canada Full time

    Are you looking for a new administrative challenge? Are you interested in a career in the legal sector? Do you have experience as a team lead?Are you looking to join a national organization that fosters the personal development of individuals and offers stimulating career prospects?Our client, a major national legal firm, is looking to hire a team lead for...

  • Receptionist/Coordinator

    4 weeks ago

    Montréal, Canada Randstad Canada Full time

    A well-known and reputable company that specializes in premium medical aesthetics is looking for a Receptionist/Coordinator for their office in the heart of downtown Montreal.Location: Downtown Montreal (near metro square victoria)Salary $21-$24 an hour (permanent position)Schedule: Vary between 9:00 am to 5:00 pm to 10:00 am to 6:00 pmSome of the...

  • Bilingual Administrative Coordinator

    2 months ago

    MONTRÉAL, Canada Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity?RBC Family Office Services assists clients in creating comprehensive financial plans and estate planning strategies. As the Regional Administration Coordinator you will be responsible for providing support to the Financial Planning Specialists, Will and Estate Consultants, and Business Owner – High Net...

  • Talent Acquisition Coordinator, Bilingual

    2 months ago

    Montréal, Canada Intact Full time

    Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.  Feel empowered to learn and grow while being valued for who you are– here, diversity is a...

  • Administrative assistant- exploitation

    2 months ago

    Montréal, Canada Randstad Canada Full time

    Our client, a leader in the real estate sector, is looking for an operations assistant for its Montreal offices.The mission of this company is to enrich the experience of the occupants of their buildings, their consumers and their employees. They firmly believe that they can enhance happiness by creating inspiring places that stimulate creativity and where...

  • Adjointe administrative au recrutement des étudiants juridiques

    2 months ago

    Montréal, Canada Randstad Canada Full time

    Are you looking for a new administrative challenge? Are you interested in a career in the legal sector?Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career prospects?Our client, a major firm in the legal field, is looking to hire an Administrative Assistant to...

  • Bilingual Receptionnist

    3 weeks ago

    Montréal, Canada Randstad Canada Remote Work Freelance Full time

    Are you looking for a new administrative challenge? Our client is looking for a bilingual receptionist with experience in a similar role in a corporate setting/The Experience Reception/Concierge acts as the heart of the workplace providing personalized services to team members and visitors alike, and administrative support to foster a sense of community.Host...

  • Administrative Assistant to the Regional Vice-President, RBC Royal Trust

    3 weeks ago

    MONTRÉAL, Canada Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity?As the Administrative Assistant to the Regional Vice-President (RVP), RBC Royal Trust, you will be the key support officer within the region. In addition to providing timely, efficient, and accurate operational and administrative support to the RVP and the Regional Manager (RM), you will head special...

  • Receptionist

    4 weeks ago

    Montréal, Canada Randstad Canada Full time

    A well-known and reputable company that specializes in premium medical aesthetics is looking for a Receptionist/Coordinator for their office in the heart of downtown Montreal.Location: Downtown Montreal (near metro square victoria)Salary $21-$24 an hour (permanent position)Schedule: Vary between 9:00 am to 5:00 pm to 10:00 am to 6:00 pmSome of the treatments...

  • Executive Assistant

    4 weeks ago

    Montréal, Canada Randstad Canada Remote Work Freelance Full time

    Have you always dreamed of working in a dynamic, human-scale organization that is always ready to adapt to the challenges faced by their clients?Your main values are adaptability, innovation and team spirit? Is a career in an organization that values your profession the most important thing to you?Don't hesitate any longer and apply for this position, it's...

  • Executive Assistant

    3 weeks ago

    Montréal, Canada Randstad Canada Remote Work Freelance Full time

    Have you always dreamed of working in a dynamic, human-scale organization that is always ready to adapt to the challenges faced by their clients?Your main values are adaptability, innovation and team spirit? Is a career in an organization that values your profession the most important thing to you?Don't hesitate any longer and apply for this position, it's...

  • Manager, Legal Support Services

    4 weeks ago

    Montréal, Canada Randstad Canada Full time

    Are you looking for a new administrative challenge? Are you interested in a career in the legal sector? Do you have experience in leadership?Are you looking to join a national organization that fosters the personal development of individuals and offers stimulating career prospects?Our client, a major national legal firm, is looking to hire a Manager for...

  • Sr. Commercial Manager

    4 months ago

    Montréal, Canada AtkinsRéalis Full time

    Job DescriptionGestionnaire Commercial Principale / Directeur(rice) Commercial Vous cherchez une entreprise qui travaille sur des projets d'ingénierie majeurs partout dans le monde ? Vous souhaitez faire une différence en améliorant la vie quotidienne des communautés a travers le monde ? Vous cherchez a rejoindre une équipe inclusive et...