Deputy Director of Corporate Services

3 days ago

Qualicum Beach, Canada Town of Qualicum Beach Full time
Town of Qualicum BeachDeputy Director of Corporate Services


Join our exceptional team at the Town of Qualicum Beach
 
The Town of Qualicum Beach’s Corporate Services Department is in search of a dynamic and highly motivated individual for the permanent full-time position of Deputy Director of Corporate Services. As a key member of the senior leadership team, the Deputy Director of Corporate Servies is appointed as the Deputy Corporate Officer for the municipality and is assigned the responsibility for overseeing legislative processes. In this role, you will be working with a group of talented and dedicated people to help shape the Town’s future. You will have the opportunity to make a significant contribution to the organization and the community.

The Deputy Director of Corporate Services plays a key leadership role in the Town and is responsible for ensuring effective management of municipal bylaws and policies, records management in accordance with legislative requirements, and handling Freedom of Information requests. This is an exciting opportunity to play a pivotal role in the administrative processes of our municipality while working with the Director of Corporate Services ensuring that all public meetings and elections are run appropriately and effectively.

Working closely with the Chief Administrative Officer, Mayor, Council, senior management team, and reporting to Director of Corporate Services the Deputy Director of Corporate Services will provide advice, guidance, and direction on legislative matters. The successful candidate will also be able to work with elected officials, clearly, present written and verbal information, manage conflict, perform multiple duties simultaneously within deadlines, and develop effective working relationships with employees, developers, Council, and the public.

The successful candidate will possess proven leadership in a local government environment; superior communication skills; thorough knowledge of the principles, practices required of the Community Charter; Local Government Act, Freedom of Information and Protection of Privacy Act.

Deputy Director of Corporate Services role:

Coordinates the preparation and/or prepares Council and Committee agendas, attends meetings and records proceedings of Council and Committees as required, edits resulting minutes and correspondence, and provides information and expedites required action.Manages Town’s Records Management System including assisting the Director of Corporate Services in the safekeeping of all Municipal records.Policy review, drafting and distribution.Collaborates and liaisons with staff on grant opportunities and applications.Assists the Director of Corporate Services in the coordination of Civic Center and assigned special events.Responds to complaints and requests for information as required and directed through the CAO or Director of Corporate Services.Manages requests for records under the Freedom of Information and Protection of Privacy Act.Acts as Deputy Chief Election Officer and assists the Director of Corporate Services in directing local government elections and other voting.Performs other duties as assigned by the CAO or the Director of Corporate Services.Relieves the Director of Corporate Services of administrative detail; ensures that requirements for Council are met through adequate staffing for all meetings; routes correspondence, minutes and reports for required action; processes enquiries, answers a variety of correspondences.


Candidates under consideration will demonstrate:

Experience and demonstrated knowledge of local government, Council, and Committee procedures.Thorough knowledge of the responsibilities, administrative functions and operations of a local government.Comprehensive knowledge of the Local Government Act, Community Charter, Freedom of Information and Protection of Privacy Act and other Provincial Acts concerning local government activities.Solid knowledge of the local government election process.Sound knowledge of the Microsoft office suite and other software program applications related to a local government environment.Considerable knowledge of the statutory role of the Corporate Officer and the ability to act for the Director of Corporate Services in their absence.General understanding of accounting and bookkeeping principles.Ability to effectively multi-task, work within tight deadlines and make decisions.Strong verbal and written communications skills and commitment to promoting teamwork.Ability to research and draft contract agreements, bylaws, and other reports.Ability to interact effectively, professionally and courteously with Council, staff, outside agencies and the general public in processing a variety of matters, including inquiries, complaints, etc.Ability to work with limited supervision in a position requiring a high degree of accuracy, efficiency, diplomacy and confidentiality.


Qualified candidates will possess:

University degree in Public or Business Administration.Five years municipal experience with two years’ experience as the officer responsible for Corporate Administration.Completion of a local government certificate and experience in event or projects coordination will be considered an asset.Valid BC class 5 Driver’s License and satisfactory driver’s abstract.Satisfactory Police Information Check.An equivalent combination of education, training and experience may be considered.

 
This position is an exempt position that offers an excellent benefit package including our commitment to ongoing training and competitive compensation at $102,270. The successful candidate must be willing and able to work flexible hours, including evenings and weekends, as required. Shortlisted applicants may be required to undergo a verification of their skills by completing writing, computer and/or skill testing assessments. Interested candidates are invited to submit a resume and cover letter to:

Human Resources
#201 – 660 Primrose Street, P.O. Box 130
Qualicum Beach, BC V9K 1S7
Email: careers@qualicumbeach.com

This position will be open until filled with 1st intake reviewed July 26, 2024
 
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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