Executive Assistant to the Board of Directors FR

3 weeks ago

Kanata, Canada Adecco Canada Full time

Adecco, en partenariat avec Indigenous Centre for Cumulative Effects (ICCE) une organisation fondée par des Autochtones, dirigée par des Autochtones et exclusivement au service des Autochtones, qui soutient les communautés autochtones dans la prise en charge des effets cumulatifs grâce à une approche de vision binationale, recherche un assistant exécutif du conseil d'administration. L'objectif principal est de renforcer les capacités techniques et scientifiques des communautés autochtones à travers le Canada, en se basant sur les valeurs des communautés des Premières Nations, des Métis et des Inuits. En tant que ressource, l'organisation fournit un financement pour des projets dirigés par la communauté, partage des connaissances et relie les communautés autochtones entre elles, travaillant vers une prise de décision intergénérationnelle et la construction de partenariats.

À propos de moi

Vous êtes une personne expérimentée et hautement organisée, avec un engagement profond envers le soutien des communautés autochtones. Vous avez une bonne connaissance de la gouvernance d'entreprise et vous vous sentez à l'aise lors de la gestion d'outils numériques. Bien que votre rôle principal soit celui de secrétaire du conseil, vous êtes capable d'aider en tant qu'assistant exécutif. Bien que vos responsabilités administratives principales soient liées à la gouvernance du conseil, on s'attend également à ce que vous fournissiez un soutien administratif de haut niveau à la direction. Vous êtes capable de gérer vos tâches de manière efficace et efficiente. Vous avez de l'expérience dans l'utilisation de packages de formation pour les membres du conseil, comme onBoard ou Boardable, et vous adoptez des outils qui aident à optimiser vos efforts. 

Caractéristiques principales

  1. Adaptable : Capable de basculer entre les tâches de secrétaire du conseil d'administration et d'adjoint de direction.

  2. Souci du détail : concentration exceptionnelle sur les détails, en particulier dans la tenue des dossiers et les communications.

  3. Tech-Savvy : Maîtrise de divers outils numériques, notamment Google Suite, Trello et les plateformes de réunion virtuelle.

  4. Sensible à la culture : une compréhension respectueuse des cultures, des valeurs et de l'approche à deux yeux autochtones.

  5. Confidentialité : Une solide éthique de maintien de la confidentialité sur toutes les questions liées aux fonctions du conseil d’administration et de l’organisation.

A propos du poste

Dans ce rôle à double fonction, vous serez responsable de la coordination des réunions du conseil, de la conformité à la gouvernance et de fournir un soutien exécutif à la direction de l'organisation. Comme il s'agit d'un poste virtuel, la maîtrise de la technologie est cruciale, notamment la capacité de déployer un package de conseil tel que Boardable ou onBoard. Vous serez également chargé d'une gamme de tâches administratives et organisationnelles en dehors des responsabilités du conseil, agissant en tant qu'assistant exécutif auprès de la direction. 

Principales responsabilités

En tant que secrétaire du conseil d'administration

  • Soutien aux réunions du conseil : Coordonner et faciliter les réunions du conseil virtuelles et en personne, y compris la planification, la préparation des ordres du jour et la diffusion des documents de réunion en temps opportun.

  • Prise de notes : Assister aux réunions du conseil pour prendre des notes précises, suivies de la fourniture de résumés concis pour la tenue des dossiers.

  • Conformité à la gouvernance : Surveiller les politiques de gouvernance d'entreprise, en veillant à ce que l'organisation respecte ses propres politiques et processus, mette en œuvre des pratiques exemplaires reconnues et remplisse ses obligations légales et réglementaires.

  • Tenue des dossiers : Maintenir un référentiel organisé et confidentiel de tous les documents de gouvernance et des activités du conseil.

  • Soutien au conseil : Aider professionnellement les membres du conseil avec les demandes d'informations et les enquêtes liées aux affaires du conseil.

  • Travailler avec les nouveaux membres du conseil pour les aider à vivre une transition efficace et fluide vers leur nouveau rôle et leurs responsabilités.

  • Contribution stratégique : Offrir des idées pour améliorer l'efficacité du conseil et la structure globale de gouvernance. 

En tant qu'assistante exécutive

  • Soutien administratif : Aider la haute direction dans des tâches telles que la gestion des e-mails, la planification et la coordination.

  • Gestion de projet : Gérer ou aider dans des projets spécifiques, y compris l'utilisation d'outils comme Trello pour le suivi.

  • Communication avec les parties prenantes : Faciliter la communication entre les parties prenantes, le conseil d'administration et l'équipe de direction.

  • Gestion de la technologie : Superviser et optimiser l'utilisation d'outils et de plates-formes numériques dans toute l'organisation.

  • Déclarations annuelles : Travailler avec les équipes juridiques et financières pour le dépôt précis et en temps voulu des rapports nécessaires auprès des autorités de réglementation. 

Exigences :

  • Expérience : Expérience avérée en tant que Secrétaire d'entreprise ou Secrétaire de Conseil.

  • Qualifications : Compréhension approfondie de la gouvernance d'entreprise, des réglementations et des meilleures pratiques.

  • Compétences : Excellentes capacités de prise de notes et de tenue de dossiers.

  • Communication : Solides compétences interpersonnelles avec la capacité de s'engager professionnellement avec les membres du conseil et les cadres dirigeants.

  • Compétence technique : Apte à utiliser des outils numériques tels que Google Suite, Trello et les plateformes de réunions virtuelles.

  • Flexibilité : Disposé à accommoder les horaires de réunion du conseil qui peuvent couvrir différents fuseaux horaires et modèles de travail. 

Si vous possédez l'expérience et les compétences nécessaires, nous vous encourageons vivement à postuler pour cette opportunité passionnante.



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