Records Clerk
3 days ago
Please Note:
All Records Clerks will rotate through a schedule to cover the department to 8:00pm each weekday.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?In this role you will play an integral part in the compilation, maintenance and processing of offender records at the Elgin-Middlesex Detention Centre, including:
• checking offender records to verify the legality of admittance documents;
• calculating and/or verifying sentences;
• performing a variety of keyboarding functions;
• maintaining up-to-date manual and electronic offender files and records;
• ensuring documents are completed upon notification of transfer or discharge of offender;
• providing authorized information to justice officials, law enforcement agencies, offenders and the general public.
How do I qualify?Specialized Knowledge and Skills:• You have demonstrated knowledge of records management in order to maintain inmate record files.
• You have experience with office practices and procedures particularly pertaining to records keeping, filing, and information systems.
• You are able to maintain confidentiality of information.
• You have understanding of the criminal justice system and inmate sentencing.
• You are able to interpret and apply legislation, regulations, statutes, policies, and directives (such as the Criminal Code, Ministry of Correctional Services Act, Freedom of Information and Protection of Privacy Act, etc.).
• You are able to calculate, verify, and check admission information as well as ensure records are consistent with court sentences and legislation.
Analytical, Reasoning and Problem-Solving Skills:• You can ensure accuracy of inmate admission and discharge documentation by reviewing information provided by inmate, police and the courts as well as correct discrepancies.
• You have accurate mathematical skills to calculate and reconcile inmate sentences and fines.
Other Essential Skills:• You have effective communication and interpersonal skills in order to interact with inmates, staff, justice officials and the public in a tactful and diplomatic manner.
• You are proficient with word processing, spreadsheet, and database software applications in order to input and retrieve information (i.e. OTIS).
• You have demonstrated organizational skills to prioritize work and meet deadlines.
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