Records Clerk

4 months ago

London, Canada Ministry of the Solicitor General Full time

Are you a conscientious and well-organized individual looking for an opportunity to work in a diverse, all inclusive ministry and provide essential administrative support to the justice system? If so, consider this opportunity at the Elgin-Middlesex Detention Centre as a Records Clerk.

Please Note:
All Records Clerks will rotate through a schedule to cover the department to 8:00pm each weekday.
**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.
**What can I expect to do in this role?**: In this role you will play an integral part in the compilation, maintenance and processing of offender records at the Elgin-Middlesex Detention Centre, including:

- checking offender records to verify the legality of admittance documents;
- calculating and/or verifying sentences;
- performing a variety of keyboarding functions;
- maintaining up-to-date manual and electronic offender files and records;
- ensuring documents are completed upon notification of transfer or discharge of offender;
- providing authorized information to justice officials, law enforcement agencies, offenders and the general public.

**How do I qualify?**:
**Specialized Knowledge and Skills**:

- You have demonstrated knowledge of records management in order to maintain inmate record files.
- You have experience with office practices and procedures particularly pertaining to records keeping, filing, and information systems.
- You are able to maintain confidentiality of information.
- You have understanding of the criminal justice system and inmate sentencing.
- You are able to calculate, verify, and check admission information as well as ensure records are consistent with court sentences and legislation.

**Analytical, Reasoning and Problem-Solving Skills**:

- You can ensure accuracy of inmate admission and discharge documentation by reviewing information provided by inmate, police and the courts as well as correct discrepancies.
- You have accurate mathematical skills to calculate and reconcile inmate sentences and fines.

**Other Essential Skills**:

- You have effective communication and interpersonal skills in order to interact with inmates, staff, justice officials and the public in a tactful and diplomatic manner.
- You have demonstrated organizational skills to prioritize work and meet deadlines.

**Additional Information**:
**Address**:

- 1 English Temporary, duration up to 6 months, 711 Exeter Rd, London, West Region, Criminal Record and Judicial Matters Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions
- **Schedule**:

- 3-7**Category**:

- Administrative and Support Services**Posted on**:

- Wednesday, September 25, 2024**Note**:
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
- The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.
- T-CL-220113/24

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