Data & Reporting Specialist

4 weeks ago

Toronto, Canada Definity Careers Full time

Reporting to the HR Systems leader, the Data & Reporting Specialist will play a key role in providing accurate and timely reporting of our people data across HR systems.  You will collaborate with a variety of stakeholders to develop and maintain HR reports and dashboards that provide insights into people & culture operations.  Additionally, you are accountable for ensuring data integrity of our Human Capital Management System and supporting participating in quarterly releases, new functionality deployment and fixing issues.  The Data & Reporting Specialist deeply appreciates the sensitive nature of the information they have access to and the requests they receive and maintains strict confidentiality.

What you will do:

Reporting (50%):

  • Collect, consolidate, validate, and report HR data from multiple sources, including HR systems, databases, surveys, and other relevant sources.
  • Design and develop HR reports and dashboards using reporting tools, such as Excel, Tableau, or other relevant software.
  • Provide general insights and trends for data being reported.
  • Work with stakeholders to define report requirements, and work with multiple systems and other business resources to pull data sources together. 
  • Lead the development, testing and distribution of reports for stakeholders within HR and across the organization. 
  • Identify opportunities for process improvements and automation in HR reporting and develop innovative solutions.
  • Ensure data integrity of reports by reviewing, identifying potential errors or issues, and providing recommendations and ensuring remediation occurs.

HR Systems Support (40%):

  • Play a key role in testing for quarterly releases, new functionality, and other enhancements
  • Support the HR systems team members with new functionality deployment and fixing system issues
  • Responsible for mass system data and table updates
  • Liaise with our technology services team related to reporting and systems issues that require support
  • Assist in defining data attributes for new functionality or application enhancements.

Data Integrity & Security (10%)

  • Ensure compliance with data privacy policy and regulations and maintain data security and confidentiality in HR reporting activities.
  • Support data governance practices, including data documentation, data dictionaries, and data management protocols and translate to reporting activity
  • Collaborate with Technology Solutions to ensure data accuracy and data integrity across HR systems.
  • Maintain data integrity and quality standards, ensuring accurate and reliable HR reporting

Qualifications and Skills:

  • Diploma in Technology or equivalent in education and experience
  • Minimum 3 years’ experience extracting data and developing reports, preferably in a human resources environment.
  • Expert proficiency in data visualization tools and techniques such as Excel, Tableau, PowerPoint, and similar tools. 
  • Proficiency in Oracle Cloud Human Capital Management system or other top-quadrant HCM solution
  • Knowledge of Oracle Enterprise Business Suite (EBS) is an asset
  • Ability to understand business needs and translate into system and/or reporting solutions
  • Solid understanding of HR data, processes, policies, and best practices.
  • Ability to manage multiple priorities and negotiate timelines with stakeholders
  • Strong written and verbal communication skills, with a strong customer focused approach and ability to interact effectively with a variety of stakeholders. 
  • Strong attention to detail to ensure data integrity and high quality.

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