Records Clerk

1 week ago

Sault Ste Marie, Canada Ombudsman Ontario Full time
Consider this opportunity with the Ministry of the Solicitor General, Algoma Treatment and Remand Centre, where you will play an integral role in the accurate processing and maintenance of inmate files and institutional records.

The Ministry of the Solicitor General offers a comprehensive and competitive compensation package including:
• A defined benefit pension plan
• Maternity and parental leave top-up benefits
• A comprehensive health and dental plan
• Life and disability insurance
• A progressive work environment that promotes work/life balance
• Flexible learning and developmental opportunities including online, training and mentorship programs
• Opportunities for career advancement and specialization

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?In this role, you will:

• Obtain and verify information required to complete inmate admission documentation;
• Enter information in the offender records management system and search the system for outstanding alerts;
• Provide general information to inmates related to the admission process, and answer questions from the public;
• Verify discharge information and ensure release documents are properly received and authorized;
• Process and check inmate files and records;
• Review warrants of committal and other legal documents;
• Prepare a variety of documents and liaise with staff for release, transfer and transportation.

How do I qualify?Knowledge and Legislative Experience• You have experience working with office procedures and policies
• You can interpret and apply ministry offender record directives, policies and procedures, and relevant sections of the Criminal Code and the Ministry of Correctional Services Act
• You can work with ministry programs and the Freedom of Information and Protection of Privacy Act (FIPPA) to respond to enquiries

Communication and Interpersonal Skills• You can interact with inmates, staff, professionals, justice officials and the public in a tactful and diplomatic manner
• You can prepare a variety of documents and written materials

Analytical, Organizational and Mathematical Skills• You can ensure accuracy of inmate admission and discharge documentation
• You can prioritize work and meet deadlines
• You have a general knowledge of accounting procedures and arithmetic to check and calculate fines and release dates

Computer Skills• You can use word processing, spreadsheet and database software applications
• You can input and extract data using the offenders records management system

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