Research Coordinator, Aging in Place

Staff - Non Union

Job CategoryM&P - AAPS

Job TitleResearch Coordinator, Aging in Place

DepartmentUBCO | Research | Jakobi | School of Health and Exercise Sciences | Faculty of Health and Social Development (Jennifer Jakobi, Rebecca McCullough)

Posting End DateJuly 30, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End DateJul 31, 2025

This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.

Interested individuals are invited to submit their resume and cover letter, along with 2 references, attention: Jill Williamson, Research Coordinator

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The purpose of this position is to support the principal investigators and the project team in all aspects of a research project working collaboratively with community partners to enhance older adults' experiences and participation in research that supports aging-in-place. The cluster combines multidisciplinary expertise in psychology, nursing, social sciences, biomedical engineering, medicine, kinesiology to understand and maximize personal approaches of older adults to age-in-place. This is an advanced, multifaceted research position that combines administrative responsibilities with research activities, including the development, coordination and implementation of a multi-phase and multi-method research project, through to completion.

Organizational Status

This project is part of the research program that focuses on cross-sectoral research that will support older adults to stay in their homes. The team will do this by developing evidence-based, in-home self-management supports for physical activity, functional independence and social connections. This position reports to the Principal Investigator, and works closely with research staff, faculty and on-campus partners. Research assistants will report directly to the Research Coordinator. This position will also communicate with the research team.

Work Performed

• Supports the collaborative research team in the management of grant applications and the preparation of other writing projects including developing, writing, and editing a wide variety of research related documents and reports.
• Develops and coordinates strategic work plans, and establishes priorities and timelines for multiple research projects
• Ensures that project files are appropriately set up and maintained.
• Provides advice on identification and preparation of major collaborative grant proposals, identifies, develops, writes, and prepares research grants, grant budgets and budget justifications, letters of intent, academic proposals, background documentation, research program rationales, and other documents as needed
• Collaborates with the principal investigator and research team in the development of strategic research outputs related to the research projects.
• Contributes to ethics applications, data collection and analysis plans and develops detailed protocols as well as conducts qualitative and quantitative data analysis;
• Ensures that data is appropriately archived and that multiple data sets are appropriately configured to ensure they can be merged.
• Contributes to and as needed leads data collection activities
• Monitors workflow and data collection to ensure high quality data collection, tracking and management
• Extracts and conducts statistical analysis and prepares data summaries
• Ensures ethical standards of research are followed, monitored and maintained.
• Oversees literature review processes performed by research assistants
• Contributes to scientific and public written documentation for peer review as well as knowledge translation.
• Develops procedures to support research protocols for research team.
• Prepares, composes, edits and proofs grants, reports to be submitted by the Principal Investigator's for publication, academic proposals and presentations.
• Works collaboratively with the research team and partners to facilitate implementation of project to support meeting the objectives of the research project.
• Responds to inquiries from research participants related to on-going research.
• Contributes to coordination and actively participates in project team meetings.
• Assists with the research staff and faculty in building community relations to support ongoing activities and foster new opportunities.
• Designs and facilitates processes for communication and collaboration to support the research team, research assistants and study sites.
• Ensures timely notification of Principal Investigator and team of issues or problems.
• Oversees and manages all work completed by the research assistants.
• Organizes and leads orientation and training sessions for research assistants in relation to data collection, data management, data analysis, and preparation of reports.
• Assists with hiring of research assistants, writing job descriptions, posting position, screening applicants, participating in candidate selection, facilitating appointments, and conducting performance appraisals.
• Performs other related duties as required.
  

Supervision Received

This position will work under the broad directives of the Principal Investigator and research team. It is imperative that this position work collaboratively and with minimal supervision. They will act independently in performing defined duties from broad objectives and will alert the Principal Investigator to any unusual situations, and problems as they arise or are anticipated.

Supervision Given

This position will be responsible for ensuring the accurate work of 1-4 research assistants and students.

Consequence of Error/Judgement

The Principal Investigator associated with this research project will monitor the work of this position. Errors or incorrect decisions could seriously compromise the quality of the research and result in delays in completing projects. Additionally, serious compromises to the quality of the research will jeopardize future funding opportunities. Failure to clearly represent and communicate the work of the research team could result in severed relationships with the funding agency and collaborators. The work of this position must be completed at a high level of accuracy and efficiency.

Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Master's degree in a relevant discipline;
• Knowledge and/or awareness to thematic analysis for interview and focus groups an asset.
• Statistical analysis abilities in parametric, non-parametric and linear mixed effects.
• Project management experience, successfully managing multi-phase and method research projects through to completion
• Effective written and oral communication skills including peer reviewed publications and presentations
• Ability to synthesis literature and data into scientific documents for peer-review and/or public consumption
• Demonstrated ability to manage, supervise and train research staff
• Ability to exercise initiative and innovative thinking
• Computer and data analysis skills (Word processing, EXCEL, Reference Manager or RefWorks, SPSS, Fluid Surveys)
• Ability to adapt to changing priorities, to multi-task and to meet deadlines
• Ability to maintain accuracy and attention to detail
• Ability to work effectively independently and in a team environment
• Experience using and/or adapting to various lab management Software
• Clean Criminal Record Check and Human ethics approval documentation experience
• Training / prior experience with Indigenous communities and concepts of equity, diversity, and inclusion
• Effective interpersonal and organizational skills
• Ability to travel with a valid driver's license is an asset

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