General Virtual Assistant | Foreign Venture Group Inc

4 weeks ago

Canada Thefvg Full time

The Foreign Venture Group is a digital transformation company that specializes in assisting Small Medium Enterprises through a range of essential services. We’re passionate about leveraging the power of social media to connect with our audience and showcase our brand in the best light. We are seeking a talented and experienced General Virtual Assistant to join our team and take our online presence to the next level.

Job Overview:

The General Virtual Assistant is responsible for providing advanced administrative support to executives, handling confidential information, managing executive schedules, and ensuring effective communication within and outside the organization.

Key Responsibilities:

An General Virtual Assistant plays a crucial role in providing high-level administrative support to top executives within an organization. An General Virtual Assistant is responsible for a wide range of tasks to ensure the smooth operation of the executive’s office and contribute to overall organizational efficiency.

Administrative Support:
  • Manage and prioritize the executive’s calendar, appointments, and meetings.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries.
  • Prepare and edit correspondence, reports, and presentations.
  • Handle phone calls, emails, and other communications on behalf of the executive.
Information Management:
  • Organize and maintain files, records, and confidential information.
  • Conduct research and compile data as needed for reports and presentations.
  • Prepare and distribute meeting agendas, minutes, and follow-up tasks.
Communication
  • Serve as a liaison between the executive and internal/external stakeholders.
  • Communicate effectively on behalf of the executive, ensuring a professional and positive representation.
  • Draft and edit written communications, including emails, memos, and reports.
Event Coordination
  • Plan and coordinate events, meetings, and conferences.
  • Arrange logistics, catering, and other necessary details for successful events.
Problem Solving
  • Anticipate and address the needs of the executive, resolving issues in a proactive manner.
  • Handle complex and sensitive situations with discretion and confidentiality
  • Proficient use of office software (Microsoft Office, Google Suite) and other relevant tools.
  • Manage electronic calendars and scheduling systems.
  • Collaborate with other administrative staff to ensure seamless office operations.
  • Work closely with other departments to facilitate effective communication.
Qualifications
  • Bachelor’s degree or equivalent experience preferred.
  • Proven experience as an General Virtual Assistant or in a similar role.
  • Proven experience working with Canadian Client is a plus
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficient in office software and technology tools.
  • Ability to adapt to changing priorities and work well under pressure.
  • High level discretion and ability to handle confidential information.
Attributes
  • Professionalism and poise.
  • Detail-oriented and proactive.
  • Ability to work independently and in a team.
  • Flexibility and adaptability.
How to Apply: 

If you meet these qualifications and are excited about the opportunity to support a dynamic executive team in a client-oriented environment, we want to hear from you Please send your resume, along with a cover letter detailing your pertinent experience as an executive assistant to hr@thefvg.com .

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