Associate Director, Project Management Services

3 weeks ago

Waterloo ON, Canada University of Waterloo Full time

The Associate Director is positioned to lead large scale initiatives related to the Provost’s work, ranging from ongoing activity, such as at Deans’ Council to University-wide transformational projects that include multi-stakeholder management, the development and oversight of activity that is adapted or created in response to campus needs and/or emerging opportunities. Leads and manages initiatives through scaled initiation, planning, and execution

Ensures alignment of outcomes and requirements with University and Unit strategies

Demonstrates accountability for activity visibility and management

Establishes realistic plans that proactively manage risks, issues, tasks, schedules, communications, and delivery of solution(s)

Manages constraints (schedule, scope, resources), dependencies, and priorities for projects and activities

Demonstrates strong analysis, problem solving, and conflict resolution skills towards diverse issues

Makes recommendations to the Director, Strategic Initiatives to adjust or intervene in initiatives and projects that are at risk or less successful than anticipated and to escalate issues that could have an impact on the quality of outcomes for strategic and operational priorities

Engagement, organization, and relationship management

Contributes to the production of content related to strategic and operational initiatives, including written communication, and presentations, in addition to working with Internal and Leadership Communications to support new and ongoing activity

Supports the positive reputation of the Office of the VPAP by representing the strategic initiatives team in various settings, as assigned

Analyzes existing initiatives or projects and initiates opportunities for improvement to enable success

Collaboration and relationship management

Participates in working groups or project-specific teams and supports plans for major institutional initiatives, including but not limited to, activity delegated to offices of Associate Vice-Presidents reporting to the Provost

Works with a diverse set of stakeholders across all levels of the institution to advance strategic and operational priorities of the Office of the VPAP

Develops and manages relationships with broad audiences, including working in collaboration with external consultants

Leadership for program operations and special projects

Creates data-informed recommendations and reporting for existing initiatives

Creates and implements long-term operational frameworks to support success, and ensure compliance with new and existing internal and external policies, procedures and processes

Participates in the development of operational and strategic initiatives and vision building

Establishes processes and procedures for project activity

Preference will be given to candidates with Project Management Professional (PMP) certification or working towards completion of PMP certification

5+ years working on special projects with a proven ability to align multiple competing priorities and work from implementation to completion to realize strategic and operational goals

Minimum of 2 years’ experience in supporting senior leadership in complex initiatives in a multi stakeholder environment

Experience leading across portfolios of a complex organization, including providing guidance and direction to various stakeholders across all levels Experience developing and implementing initiatives at an institution-wide level, and in establishing measures for success

Expert verbal and written communication skills with an emphasis on presentations, report writing and editing

Highly developed interpersonal skills, including building strong relationships, working collaboratively, and contributing to change management

Able to navigate a complex matrix organization within the unit with agility and resourcefulness

Familiar with university policies, procedures and processes

Demonstrated commitment to the core values of respect, equity, diversity, inclusion, and anti-racism

Intermediate Microsoft Office skills (Word, Excel, PowerPoint)

Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the

Office of Indigenous Relations.

The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities.

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