Legal Coordinator

1 month ago

Longueuil QC, Canada Knowlton Development Corp. Full time

kdc/one Corporate Longueuil, 375 boul Roland-Therrien, Longueuil, Quebec, Canada Req #3777

The KDC/ONE team is made up of the best in the business. Our diverse and evolving workforce thrives in our environment of constant teamwork and collaboration. Join us today

Corporate Paralegal / Legal Coordinator

Reporting to the Senior Director, Legal Affairs, the Legal Coordinator will be charged with coordinating the maintenance of all corporate files and records for the entire kdc/one group, which include subsidiaries located in 14 countries, and act as the main point of contact for “know your client” requests. The candidate will also play a pivotal role in providing support to the Legal Affairs Department in various strategic projects.

Essential Duties and Responsibilities:

  • Coordinate the preparation of the required documentation regarding corporate registry filings, intercompany and treasury operations, and corporate reorganizations;
  • Coordinate and direct, as required, external legal advisors worldwide mandated by kdc/one for record keeping purposes;
  • Ensure appropriate updates of the minute books and corporate registers of kdc/one’s subsidiaries, using an entity management tool;
  • Assist the Legal Affairs Department in the closing of M&A, refinancing and other special projects, as well as due diligence searches;
  • Act as the main point of contact for “know your client” (KYC) and “ultimate beneficial owner” (UBO) requests;
  • Ensure that the corporate organization chart of kdc/one and its subsidiaries is appropriately updated;
  • Assist the Corporate Secretary in the preparation of board meetings and various related internal quarterly processes;
  • Act as an intermediary and coordinate/confirm legal and corporate information required by other departments;
  • Participate in the realization of various projects carried out by the Legal Affairs Department.

Key requirements:

  • Paralegal certificate from an accredited program or degree in a relevant field is preferred, but other relevant professional experience in the legal field may be accepted.
  • More than three (3) years of relevant experience within in-house legal department and/or law firm.
  • Experience with international entity management is considered an asset.
  • Determination and detailed oriented.
  • Autonomous, dynamic and proactive.
  • Able to manage several files methodically at the same time and meet deadlines in a fast-paced environment.
  • Flexibility and keen interest in rising to new challenges and working for a dynamic and expanding organization.
  • Excellent written and verbal communication skills.
  • Fluent in English and French (written and spoken).
  • Proficient with MS Office/ SharePoint/ One Drive/ Visio.
  • Knowledge of governance software such as Diligent is considered an asset.
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