Administrative Assistant Project Coordinator

3 weeks ago

Vancouver BC, Canada Peak Associates Limited Full time

Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters. THE POSITION The successful candidate will serve as Administrative Assistant Project Coordinator , working closely alongside artist Project Managers. This is an in-office position. The candidate must be based in, or willing to commute to Vancouver. JOB DESCRIPTION Artist calendar upkeep (internal + external) Support on Contesting/ prizing / fundraisers Artist signing coordination Contract management, signing, filing Deal memo/offer filing and distribution Various filing (projections / settlements / tour routing / press releases) Support on work visas (filling in documentation, passport filing, general administrative duties per direction from Project Manager) Shipping + mail VIP Program support (product sourcing and general coordination) Database upkeep as directed Marketing letter coordination General artist file upkeep Monthly folder audits Weekly artist calendar audits Monthly website audits FACTOR, Music BC, Starmaker and Creative BC funding applications and wrap reports (for artists) Merch logistics support as needed Master Tour data entry Artist Press Support - Press sheet creation/distribution/MasterTour entry Budget upkeep and support Business management payment coordination Newsletter, admat, website, lyrics, and merch proofread Artist studio / rehearsal space bookings Rockdoc sourcing as directed New artist recon Award nomination / applications General artist onboarding / applications Organization of internal / external deadlines Income tracking data entry Various admin coordination Additional tasks as directed SKILLS & EXPERIENCE REQUIRED Resourcefulness, self-sufficiency, and drive to grow your career Interest in music industry and artist management Experience in music industry, even if limited, is a bonus but not required Ability to handle challenging situations, be proactive, troubleshoot and problem-solve Exceptionally organized and able to multitask and manage time effectively Ability to manage a large volume of tasks Knowledge of MS Office and Mac computers is essential Ability to work as part of a close-knit team Exceptional attention to detail Strong written and verbal communication skills Availability outside of regular office hours. If you’re looking for a 9-5 job, this may not be for you

  • Junior Marketing Coordinator

    2 weeks ago

    Vancouver, Canada Focus Project Management Ltd. Full time

    Job Overview We are a construction company in Downtown Vancouver looking for a junior marketing coordinator to expand our team. If you're hard-working, dedicated and creative please apply. Responsibilities for Junior Marketing Coordinator / Project Assistant - Support the company's marketing initiatives with the planning, executing, and tracking of...

  • Administrative Assistant

    6 days ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Administrative Assistant Project Coordinator

    4 weeks ago

    Vancouver, Canada Peak Associates Limited Full time

    Administrative Assistant Project Coordinator Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters. THE POSITION The successful candidate will serve as Administrative Assistant Project Coordinator,...

  • Administrative Assistant Project Coordinator

    3 weeks ago

    Vancouver, Canada Peak Associates Limited Full time

    Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters. THE POSITION The successful candidate will serve as Administrative Assistant Project Coordinator , working closely alongside artist Project...

  • Administrative Assistant Project Coordinator

    4 weeks ago

    Vancouver, Canada Peak Associates Limited Full time

    Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters. THE POSITION The successful candidate will serve as Administrative Assistant Project Coordinator , working closely alongside artist Project...

  • Administrative Assistant Project Coordinator

    3 weeks ago

    Vancouver, Canada Peak Associates Limited Full time

    Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters. THE POSITION The successful candidate will serve as Administrative Assistant Project Coordinator , working closely alongside artist Project...

  • Assistant Project Manager

    2 weeks ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Administrative Assistant

    4 days ago

    Vancouver, British Columbia, Canada Promedent (PHSP Administrative Service) Full time $40,000 - $70,000 per year

    Company DescriptionPromedent (PHSP Administrative Service) offers the lowest fee Private Health Services Plan (PHSP) on the market. By using Promedent's services, businesses can turn their health care costs, including dental and medical expenses, into 100% tax-deductible expenses and provide tax-free benefits to their employees. Governed by the Income Tax...

  • Project Coordinator/Administrator

    4 days ago

    Vancouver, British Columbia, Canada ESW Building Services Inc Full time $62,400 - $93,600 per year

    Job OverviewWe are seeking a detail-oriented and organized Project Coordinator/ Administrator to join our dynamic team. The ideal candidate will play a crucial role in supporting project management activities, ensuring that all aspects of construction projects are executed efficiently and effectively. This position requires strong communication skills, a...

  • Project Administrative Assistant

    4 days ago

    Vancouver, BC VC E, Canada Pomerleau Full time

    General InformationJob LocationVancouver, BCDate Published17-Oct-2025DepartmentAdministrationBase Min.$ 63800Base Max.$ 78000Employment TypePermanentWorking ArrangementHybrid, On-SiteRole TypeFull-TimeJob DescriptionReady to build your career? We want to hear from you.As a Project Administrative Assistant within the Special Projects group at Pomerleau...