HR and Payroll Coordinator

3 weeks ago

Vaughan ON, Canada Danier Leather Full time

Human Resources Payroll Coordinator REPORTS TO: Head of Finance
JOB TYPE: Full-time On Site Monday to Friday, 8:30 am -5:00 pm
DIRECT REPORTS: None


Payroll Administration
Prepare and process biweekly payroll and perform data verification to ensure salaried and hourly wage, commission and bonus payment accuracy; verify accuracy of calculations, accrual and reconciliation of month-end payroll accruals and related payroll and benefit accounting activities
Assist with year-end payroll-related activities and T4 preparation
Manage in-house time and attendance system (Advanced Tracker)
Provide outstanding service to Company management and employees with a sense of urgency and responsiveness and a high level of attention to detail in investigating and replying to information requests and resolving payroll discrepancies
Generate Records of Employment (ROE) and respond to related government or external requests
Stay current on relevant payroll laws, regulations and best practices to ensure compliance
Produce requested payroll reports
Recommend improvements to payroll and HR practices and systems to improve efficiency and productivit y.

Human Resources Support

Assist with human resources administrative functions, including employee onboarding and offboarding processes, and ensure all new hire documentation is complete and accurate
Maintain accurate and up-to-date physical and electronic employee records, including personal information, employment contracts, work/study visas and group benefit enrollment and coverage changes
Maintain employee work visa, vacation, leave of absence, sick and lieu day records, answer inquiries and provide required reports to management
Process employee changes, such as promotions, transfers and terminations and update relevant records and systems accordingly
Compile information on reported workplace injuries and file required WSIB/WCB documentation by reporting deadline
Support recruitment and selection processes including posting job advertisements using established templates, screening resumes and forwarding job fair materials to remote Managers
Generate employment-related letters and contracts using established templates
Maintain HR download employee records and initiate compliance and requested online employee training requests
Coordinate employee benefit enrollment and terminations, respond to employee benefit inquiries and follow up with group benefit carrier as required
Distribute and/or track completion of monthly workplace inspection forms for management review
Participate in special projects, and perform other related duties and assignments as required

What you bring to the team
Education in payroll, accounting or related field with knowledge of current Canadian legislative requirements; payroll certification (PCP/ CPM) is an asset.
Studies in human resources and previous HR administration experience required
At least 3 years’ payroll administration experience in a distributed multi-province employee base with exposure to commissioned sales; previous retail exposure as an asset.
Meeting deadlines while maintaining compliance and regulatory standards'.
Attention to detail and strong organization skills
Mindset with positive solution-oriented focus
Proficiency in MS Office applications especially Outlook, Excel and Word; working knowledge of Payworks and Advanced Tracker strongly preferred
Ability to learn and master payroll and human resources-related systems
English written and verbal communication skills essential.
Quick learner with ability to solve problems, use critical thinking and apply sound, practical judgment in resolving problems and escalating to senior management when necessary.
Good interpersonal skills with congenial personality and ability to work as a team player with Finance, management and retail staff.
High degree of discretion and confidentiality with mature judgment and integrity critical in safeguarding sensitive information
Self-motivated with strong initiative and ability to work independently or as a team player
Demonstrated personal accountability with a sense of ownership and responsibility in task completion and follow up of commitments.

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