Facilities Coordinator

4 weeks ago

Saskatoon SK, Canada Cushman & Wakefield Full time

Job Title

Facilities Coordinator

Job Description Summary

This role will report into a Facilities Manager in the region in which it is located. This role may be located on a different site to their direct manager and does not have any direct reports.
The Facilities Coordinator is responsible for the day to day delivery of the Facilities function within the site operations division. Will work closely with the Cushman & Wakefield Site Operations Leads at the site and other Facilities Management Team members in region and globally to ensure they are providing a safe environment for employees, contractors and visitors and are meeting our day to day deliverables. This role will follow the approved processes and playbooks to deliver a safe environment for all employees, contractors and visitors. Will be responsible for delivering the onsite Facilities Management services under the contract and will collaborate with internal stakeholders to ensure all related financial, compliance, regulatory requirements and KPI’s are met or exceeded.
There may be opportunities to travel to other locations within region to support the day to day Facilities team during times of high workload or similar.

Job Description

Responsibilities -

Facilities Management & Risk Compliance -

Escalate all risks and issues to the direct manager

Responds to reactive maintenance and service requests in a timely manner

Ensure all contractors on site are fully inducted with all risk assessments and BHP, Cushman & Wakefield and Building Management compliance requirements in place prior to commencement of work onsite.

Check and review site contractor’s work to ensure compliance with contract or purchase order and confirm completion of work to the agreed service standard

Follow all processes and playbooks with regards to all the services delivered by this role

Conduct property inspections and audits involving the review of property operations to ensure cost effectiveness is maximised.

Review and update compliance databases to ensure statutory and regulatory compliance and conduct Contractor audits to SLA and Risk Management standards.

Site Operations:

Where the Site Operations Lead is located at another site, ensure the site operations scope of work is being delivered as per the contract and agreed service delivery standards.

Escalate any issues to the direct manager and the Site Operations Lead for resolution

Work with the Site Operations Lead to provide auditing and observations to support the remote team to develop client solutions.

Financial Management

In conjunction with the Site Operations Leads and other Facilities team members, develop the budget and cost to budget forecast for your site to deliver agreed financial performance and glide path savings targets

Manage the Facilities supply chain on site vendors to budget and performance Provide advice regarding cost and benchmarking, in particular of FM assets and services

Client Relationship & Service Delivery

Ensure stakeholders are fully informed and consulted with a customer first mindset

Ensure that a world class customer service experience is delivered regardless of interaction type e.g. Face to face or virtual/remote resource depending on client requirement

Engineering and Asset Management

Ensure the delivery of scheduled routine tasks and preventative maintenance activities

Support the Asset Lifecycle plan annually or as required

Provide input into the Asset & Lifecycle Management plan regarding scheduled routine tasks and preventative maintenance activities to ensure equipment and routine services at your site are delivered in line with compliance obligations and client site requirements

Supply Chain & Vendor Management

Follow all procure to pay processes and protocols in line with global standards and DOA

Ensure compliance with all statutory and regulatory requirements, including pre start risk assessments

Monitor and manage the service delivery of vendors on your site

Provide feedback via appropriate channels / mechanisms on vendor performance and value for money

Support the procurement activity to deliver efficient and cost-effective service partners.

Day to day operational management and coordination of vendor partner base to deliver maintenance works within site / client guidelines including the scheduling of site works for critical / remote sites

Environmental Sustainability

Provides input and seeks support from the sustainability team to deliver opportunities to implement sustainable practices and build case studies.

Other

Proactively review workplace systems / processes to innovate and continuously improve safety and workplace experience onsite

Performs other duties as requested by your direct manager or the Site Operations Lead responsible the site

Provides relief services during leave and overload periods

Helps to develop and maintain operational standards / playbooks / operating manuals for the services under their responsibility, namely Facilities Management

General Responsibilities

Articulate and live the Cushman & Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standards

Comply with all Cushman & Wakefield systems that are in place to meet the health and safety obligations of the organisation

Work safely and avoid placing yourself or anyone else’s health and safety at risk by your acts or omissions

Comply with Cushman & Wakefield’s environmental policies and adhere to procedures and work instructions that are relevant to your activities

Operate in a manner that will minimise any adverse environmental impacts associated with your activities

Actively participate within a community of practice group within Global Occupier Services by sharing information and strategies that result in the best outcomes for the client and Cushman & Wakefield

Understand the Cushman & Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients is available

Regularly engage with the Cushman & Wakefield CRE team to leverage their knowledge

Comply with Cushman & Wakefield delegations policy which can be found on the Knowledge Hub

Operating in accordance with Cushman & Wakefield’s Global Code of Business Conduct, BHP’s Code of Conduct and BHP’s Values.

Background and Experience

Preferred relevant experience in Facilities Management operations in corporate office environments where the client is an occupier

Preferred some experience in regulatory compliance, Australian and international standards

Preferred some experience in similar sized portfolios, complex corporate hierarchies and preferably as an outsourced service provider

Competent communication and interpersonal skills

A client focus and customer experience mindset essential

Preferred some experience in stakeholder/contractor management

Qualifications & Technical Skills

A degree or diploma in a related area such as Facilities Manager, CRE or property management or equivalent experience is preferred, but not essential.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.
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