Administrative Assistants-Temp-Legal

3 weeks ago

Moncton NB, Canada Canadian Mental Health Association Full time

Location: Moncton, Campbellton, or Fredericton , On-site. 1 year Contract Full-Time
The Canadian Mental Health Association of New Brunswick Inc. (CMHA of NB) is part of a nationwide, voluntary organization that that envisions a country where mental health is a universal human right. CMHA of NB, being COLLABORATIVE, mobilizes and marshals resources, partners, and people to come together to realize necessary changes in our communities and in the mental health system in New Brunswick. One of the core goals of these services is to help people with mental illness develop the personal tools to lead meaningful and productive lives.
This Administrative Assistant will work with CMHA of NB’s Peer Support and BounceBack Programs. Reporting to the Provincial Peer Support Consultant and BounceBack Program Manager, the Administrative Assistant will be the first point of contact for these Programs. Duties involve a wide range of support activities such as connecting clients to appropriate services, filling applications for upcoming training, organizing events, hotels, and meals.The Administrative Assistant will ensure that all interactions between the organization and others are positive and productive.
They must be comfortable with computers, general office tasks, and excel at both verbal and written communication in both English and French languages. This position is on-site, in Moncton, Campbellton, or Fredericton and will be a one-year contract position. Proficiency in Both French & English languages, residency in New Brunswick, and possession of a valid work permit are mandatory.
Provide administrative support to the New Brunswick Peer Support and BounceBack Teams.
Register participants, and maintain accurate participant databases.
Create/update related database files for participants and referral sources (General Practitioner’s, clinics, hospitals) and program statistics in prescribed manner.
Assist with outreach and promotion upon request (e.g., Maintain a sufficient inventory of Peer Support and BounceBack programs materials.
Ensure program materials are readily available in both official languages.
Take the lead on booking training venues, meals, shuttle services, and accommodations.
Maintain a professional image and demeanor with all employees, management, executives, and visitors consistently.
Attendance at post-hire training events and participant at supervisory teleconferences
Preference will be given to candidates with Post secondary studies or coursework in areas related to Office Management, Psychology, Addictions, Sociology, Education, etc. A combination of work experience and education will be considered.
Proficiency in both English and French languages is mandatory
Willingness to obtain the Certified Peer Support Training.
A valid Work Permit is mandatory for temporary residents.
Residency in New Brunswick (NB) or willingness to relocate is mandatory.
Creative Problem-solving
Rapport/Relationship Building
Excellent communication skills including speaking, listening and written communication skills in both official languages.
Excellent working knowledge of skills MS Office 365 / Databases is required.
Knowledge of the formal NB mental health system, community organizations, and resources, including CMHA of NB programs, is an asset.
Knowledge/familiarity with the mental health, addiction, and social service systems is an asset.
Demonstrates competence in understanding cultural diversity and works effectively with individuals with various cultural backgrounds.
Awareness/sensitivity to all types of issues related to participant diversity.
Openness to innovation and creative problem-solving.
Conscientiousness, loyalty, self-discipline, and commitment to organizational goals, policies, and rules.
This includes emotionally controlled responses to changes in the work environment or to emergency situations.
Flexible work schedules may be required to meet operational requirements.
CMHA of NB is committed to building a skilled and diverse workforce that reflects the New Brunswickers we serve.

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