Leasing Coordinator

4 weeks ago

Mississauga ON, Canada Pure Industrial Full time

About Us:

Pure Industrial is one of Canada’s leading providers of industrial real estate, aiming to transform the Canadian warehousing and distribution landscape by providing a best-in-class industrial real estate offering and full-service supply chain solutions for our customers – from the first to the last mile.

Role Summary:

The Leasing Coordinator is an integral part of our dynamic team, reporting to Director, Leasing, you will provide support with leasing activity across the portfolio, specially reporting, preparation of leasing documentation, marketing material, and administrative tasks. You will be a key member of the team and will gain in depth knowledge of the portfolio and leasing process. The ideal candidate is detail oriented, takes initiative, is curious and has interest in industrial real estate.

Core Responsibilities:

  • Manage and resolve leasing inquiries from prospects and brokers.
  • Update property marketing and availability list for monthly distribution and website , create and manage a monthly eternal availability distribution email.
  • Update and create various report tools for leasing purposes. As well as manage recurring monthly and weekly reports and update internal stacking plans regularly.
  • Request and co-ordinate professional services such as unit remeasurement request s
  • Coordination with the operations department for access to the premises for tours.
  • Updating internal directories for outstanding or executed documents.
  • Organizing department files. Reports/Centralization of information for the leasing department.
  • Participation in various internal and external meetings.
  • Update internal directories of sample documents.
  • Coordination of files between departments.
  • Administrative support for ongoing projects.
  • Coordinating, scheduling and confirming meetings.
  • Follow-up and process suppliers and commission invoices ( Y ardi codes, data verification, approvals, internal billing follow-up, etc.)
  • Follow-up on legal documents, identification of legal priorities and preparation of deal Waivers.
  • Preparation of listing agreements, commission agreements and confidentiality agreements. As well as m iscellaneous letters/communications and documents upon request.
  • Request and follow up of approvals and signature requests with management & senior management.
  • Assist with preparation of Budgets, including inserting budget assumptions into Yardi
  • With assistance of leasing managers/direct represent the leasing team in ongoing discussions with Yardi to develop reporting capabilities (weekly/monthly)
  • Manage various departmental administrative tasks and office management tasks

Required Skills and Experience:

  • Bachelor's degree in business administration or a combination of relevant experience.
  • Minimum of 1 to 3 years of experience in a role involving similar tasks.
  • Excellent written and oral communication skills in English are required and French is an asset . Knowledge of French is helpful as you will work with colleagues, internal stakeholders, partners and tenants across Canada.
  • Proficiency in the Office Suite, especially Excel.
  • A team-player; you are willing to step in and lend a hand as needed.
  • Excellent interpersonal skills, and time management skills to effectively collaborate within the organization.

Our people are what makes us different. At Pure Industrial we are committed to workplace diversity and inclusion within our organization; therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. Successful applicants will also be subject to a background check.

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