Director, Corporate Services

2 days ago

Winnipeg MB, Canada Manitoba Public Insurance Full time

Overview

Reporting to the Vice President & Chief Financial Officer, the Director, Corporate Services has overall responsibility for maintaining policies, controls, and standards related to premises and administrative services functions of the corporation. The Director maintains and establishes inventories, records management, capital and operating budgeting, fleet vehicle management, and cost control measures to ensure the department meets the needs of the corporation.

The Director, Corporate Services is also accountable for establishing long-range facility plans for the corporation, including operational plans to develop and manage divisional and departmental changes to facilities and related infrastructure. This responsibility extends to overseeing all construction activities involving corporate-owned and leased premises, including property management functions for Cityplace.

The Director, Corporate Services manages and provides strategic oversight to technical and professional staff. The Director maintains relationships with internal and external stakeholders, ensuring that adequate programs, records, coverage, and provisions are in place to meet corporate objectives and support corporate mission and values.

Responsibilities

Premises Operations:

  • Create a corporate premises plan for the organization, including several risk management plans and processes.
  • Work with internal and external stakeholders to establish divisional, departmental, and operational plans, providing input regarding premises’ operational and capital planning.
  • Provide oversight for all construction-related activities, including maintaining positive working relationships with contractors and vendors.
  • Initiate and oversee the premises’ budgeting process, including formulation of guidelines, techniques, reports, and related material.
  • Develop procedures and planning for facility and infrastructure requirements.
  • Direct the coordination, analysis, and review of reports that measure actual performance compared to plans/budget, for internal and external use.
  • Direct the development of security programs, labour interruption plans, and numerous initiatives related to corporate health, safety, ergonomics, and risk mitigation.

Administrative Services:

  • Establish and direct the implementation of policies, procedures, and systems for the acquisition of corporate inventory, furniture, fleet vehicles, and equipment.
  • Work with Finance to ensure the financial components of the acquisition or disposal of property.
  • Responsible for the corporate mail and warehouse services, including providing service to internal stakeholders.
  • Direct the procurement of goods and services for the corporation, ensuring that purchases follow guidelines and are compliant with established standards.
  • Direct and provide recommendations in setting the corporation’s record management program, including record retention and destruction.
  • Direct updates and maintenance of the corporate directives and policies for the corporation.

Qualifications

  • Degree in business administration or related field OR Diploma in business administration, project management, or related field and additional training or certification in property administration/management or purchasing.
  • Ten years of related senior-level experience, including oversight of large-scale operations and projects, planning, and budgeting, and working effectively with large, inter-disciplinary teams.
  • Ability to work independently and effectively in a team environment, providing the leadership necessary to influence and direct the performance of others.
  • Superior organizational and time management skills to effectively manage multiple key activities and workload priorities in a fast-paced environment.
  • Exceptional oral and written communication skills to clearly convey complex information in a concise manner.

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